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Santa Ynez Valley Therapeutic Riding Program

GUARDIAN PROFILE - Last Updated: 04/26/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Robin Serritslev

Employees:   Full-Time:  2  Part-Time:  7  Volunteers:  74

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. The Santa Ynez Valley Therapeutic Riding Program is a Premier Accredited PATH International center. In compliance with those standards we have a written volunteer handbook, volunteer application and formal training. Instructors are certified through PATH and all employees have detailed written job descriptions, annual evaluations and applications on file. Employees also undergo regular formal training.

Governing Body:

Board meetings per year:  11

Number of Board Members:  11  Number of Voting Board Members:  11

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  No

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 100

2. Describe your specific horse-related programs services or activities:
     The Santa Ynez Valley Therapeutic Riding Program serves 70-100 individuals each week and more than 304 unduplicated individuals annually. Current programming includes:

Therapeutic Riding:
-Individual and semi-private therapeutic riding lessons
-Solvang School's Special Ed. Class (on-going weekly)
-SYV High School's Special Ed. Class (vocational training on-going weekly)
-United Cerebral Palsy’s Applied Abilities (on-going weekly)
-Vandenberg Air Force Base Field Days for special needs children and children with a deployed parent
-Special Education Class Field Trips
-Patriot Riders - free weekly Veterans program

HELP (Horse Enlightened Learning & Psychotherapy):

-HELP mental health program with the Los Prietos Boys camp with our volunteer psychologist, Dr. Wilkinson (on-going weekly).

-HELP with Dr. Wilkinson also includes 4-8 weeks sessions with 7 county-wide special education classes. Students range in age from 12-22 and have a mental health diagnosis.

-4-week CALM Camp for children that have been abused.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. n/a

5. Does your organization operate programs involved with animals other than horses?  No



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     Horses are acquired through donation, lease, and purchase. We currently have 10 horses and are allowed 10 per our facility lease agreement. Our Barn Manager evaluates each horse and completes an intake exam. All horses are on a 30-day trial at first and have a pre-purchase veterinary exam done within that time frame. During the trial, the horses are ridden by our instructors and Barn Manager and go through a training process to acclimate them to the demand of being a therapy horse. Both our program and the seller/donor/leasor of each horse sign contracts. After it is decided that a horse will be suitable for our Program during the trial period, the horse is gradually put in the lesson schedule.

Each horse has regular training sessions by our PATH certified instructors. All horses are turned out daily and follow a veterinarian approved feeding, worming, and immunization schedule. Horses go on trail rides at least three times a month with our instructors.

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     Horses are donated, leased, or purchased locally after 30-day trial. Barn Manager and PATH instructor, Margaret Fowler selects all of the horses.

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     Flyer are sent to support/volunteer/donor base looking for retirement homes when horses are deemed ready for retirement for health or disposition reasons. Half of our horses are leased and return to their owners when we can no longer utilize their service.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     New horses are given a few days to settle and then are handled and ridden by staff only during the initial 30-day trial period. During that time, if the horse appears suitable, our veterinarian provides a physical exam. The horse is trained by staff to become therapy horses (ie. getting them used to throwing beach balls, unbalanced riders, loud noises, side walkers, games, etc.) If the horse is deemed by the Program Director as a suitable therapy horse, it is then put into the lesson schedule. New horses to the facility are kept separate (by about 40 feet) from the others for two weeks.

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     Staff members see the horses daily. Yearly vaccination and quarterly worming with rotation depending on season. Veterinary care is a top priority and horses that are no longer usable are cared for until a suitable retirement home is found. We do not accept new horses with serious health problems.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     Euthanasia is only administered at our veterinarian's insistence with no other alternatives.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     We have a no breeding and no stallion policy.

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training?  NA

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA

12. Does your organization place horses in foster care? 
     No

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA

14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received

15. Adoption Fee Policies
  Not applicable; Fees are not collected; Horses are not offered for adoption.

16. What is your position regarding varying adoption fees vs. one set fee:
  Our organization has never considered this concept.

17. Provide any additional explanation to your answers if needed:



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Santa Ynez Valley Therapeutic Riding Program

195 Refugio Rd. Santa Ynez CA 93460

1. Facility General Questions

1. Name of Contact: Margaret Fowler

2. Contact's Phone: 805-455-7496

3. Contact's Email: santayneztrp@aol.com

4. Does your organization own, lease or use a part of this facility? Lease

5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: Santa Ynez Valley Equestrian Association
David Hunsicker, President
PO Box 207
Santa Ynez, CA 93460
(805)570-2350
dlhunsicker@hughes.net

6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     10 year written free renewable lease, starting April 2014 ending April 2024. There are no plans for ending this lease as it benefits both nonprofit organizations. If we had to leave we would lease part of another local barn.

8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated.. 
     We benefit from a free lease. We pay for utilities and all maintenance and improvements of property.

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 6.


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 3

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. We have 8 pipe corrals with shelters, one wood-fenced arena and one solid wood round pen to turn horses out in. The arena has water.

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     The paddocks are mucked twice a day. We have 10 horses including one mini. Most horses are kept in their own paddock and those horses that get along well together are kept two together. The horses are rotated through to the largest paddock and all horses are turned out in the arena daily.

4. How many hours of daily turnout do the horses get? (Estimate or Average) 1

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     Our arena is a sand arena with wood fencing. The arena is drug and watered regularly and sand is replaced annually. There is a maintained trail path nearby that horses are taken on monthly.

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     Yes, we are a Premier Accredited PATH International center. We went through the 5 year re-accreditation process in June 2012 and are doing it again this July. In compliance with PATH standards we have written policies for human resources, equine care, facility maintenance, emergency preparedness, lesson planning, safety, etc.

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     We have access to several trailers including our Barn Manager's and one instructor's.

10. Do the horses have specific tack assignments? Yes

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     All bridles, halters, fly masks, and grooming tools are labeled with the horse's name. Saddle pads are washed weekly. Certified instructors check all tack before students are mounted.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     Each horse's name, breed, age, diet, and special directions are posted on his/her paddock. All tack and grooming buckets are labeled. Horse, volunteer assignments, student, and tack directions are posted on a large chalkboard prior to each lesson.

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     All horses live in outdoor corrals with shelters. Horses are turned out in our arena with other horses daily. Weekly, our horses rotate an overnight pasture stay and schooling day with a neighboring training barn.

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     Horses are all fed grass and oat hay in Nibble Nets. All horses get their appropriate Platinum Performance supplement and beet pulp for lunch. Other supplements are given as needed. Our feed management evolves with the needs of our herd and we work closely with our veterinarian, Dr. Bramsen to provide the best diet for each horse. Our Barn Manager manages all aspects of our horses and our Assistant Barn Manager feeds and mucks.

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     We actively manage our horses' management and make changes as their needs change. Our horses' Henneke Body Conditioning scores are monitored regularly by our Barn Manager. We work closely with our veterinarian, Dr. Bramsen to provide the best care possible. Because we know our horses' so well, we also make adjustments for changes in emotional well-being to make sure that our horses are healthy and happy.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     We compost our manure, muck twice a day, quarantine new and/or ill horses in our far pen, and deworm every other month with rotating dewormers. When a horse passes away, we have a local horseman that immediately comes and disposes of the carcass and our veterinarian present.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     We are a PATH International Premier Accredited Center and as such have written and posted emergency plans for all local emergencies. Emergency procedures and phone numbers are posted in 3 areas of our barn. Emergency procedures are also taught to all of our volunteers and staff.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     Horses are housed in corrals inside of our fenced facility. We have a separate fenced student waiting/play area and a separate volunteer entrance. Our outside gates are locked. We do not have security system or caretaker at this time. We plan to implement a camera system in the next year.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Santa Barbara County Animal Control 5473 Overpass Rd. Goleta, CA 93117 (805) 681-5285

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     None, other than Dr. Bramsen and PATH International.


Veterinarian Information

View The Vet Checklist conducted on 04/26/2017

Veterinarian: Ben Bramsen, DVM

Clinic Name: Oak Leaf Veterinary Care    Street: PO Box 399    City: Los Olivos  State: CA    Zip: 93441

Phone: 805-688-3643    Email: benbramsen@verizon.net


Instructors assigned to this Facility
(see Instructor Section)

     1. Instructor: Amy May

     2. Instructor: Ashley Newton

     3. Instructor: Cheryl Smith

     4. Instructor: Kim Blades

     5. Instructor: Margaret Fowler

     6. Instructor: Merilee Conley


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 10.

1-b. Enter the total number of horses housed at this facility: 10

1-c. Enter the maximum capacity of horses at this facility: 10

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

10 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 0 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 0 2-c. Total number of horses returned.

10 = Total of 2a-2c

           - 0 2-d. Total number of horses adopted during the year.

           - 0 2-e. Total number of horses transferred to another facility during the year.

           - 0 2-f. Total number of horses deceased during the year.

0 = Total of 2d-2f

10 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            10 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            0 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$18746     Feed (Grain/Hay).

$0     Bedding.

$7431     Veterinarian.

$4300     Farrier.

$0     Dentist.

$0     Manure Removal.

$0     Medications & Supplements.

$650     Horse/Barn Supplies.

$26094     Horse Care Staff.

$500     Horse Training.

$0     Other direct horse-related costs not including overhead or other program costs.

$57721     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

3650     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $16
Question 3 ($57,721 ) divided by Question 4 (3650).

Average length of stay for an equine: 365 days
Question 4 (3650) divided by total of Questions 2a-c (10).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? Most of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes

      8. Are the horses housed in stalls/enclosures? No

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. None

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? All

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Annually

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time



6. Public-Related Questions
(required if programs serve individuals with special needs)

1. How many clients participate in the programs at this facility? 100

2. How many hours per week do you operate the horse-related programs at this facility? 35

3. How many weeks per year do you operate the horse-related programs at this facility? 45

4. What is the average wait list time? 6 Weeks(Weeks/Months/Years)

5. How many hours per day does each horse work? (Estimate or Average)

    Mounted: 2.00  Un-Mounted: 1.00  Total: 3

6. How many days per week does each horse work? (Estimate or Average) 4

7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 75%

8. Provide any additional explanation to your answers if needed.


V. Instructors/Trainers


     1. *Instructor: Amy May

         *Facility Participation:

         Santa Ynez Valley Therapeutic Riding Program

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH International

Enter the year that the certification was awarded. (yyyy)2011

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified Therapeutic Riding Instructor and Equine Specialist with PATH International.


     2. *Instructor: Ashley Newton

         *Facility Participation:

         Santa Ynez Valley Therapeutic Riding Program

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH

Enter the year that the certification was awarded. (yyyy)2016

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Certified Instructor

Certification 2:

Provide the name of the certifying organization.EAGALA

Enter the year that the certification was awarded. (yyyy)2012

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Level 2 Certified

Please use the space below to share any additional information about this instructor. Ashley is newly certified PATH instructor that has been an EAGALA certified Equine Specialist for the past 5 years, has had a hunter/jumper training business and is married to an equine veterinarian.


     3. *Instructor: Cheryl Smith

         *Facility Participation:

         Santa Ynez Valley Therapeutic Riding Program

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH

Enter the year that the certification was awarded. (yyyy)2016

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Certified Instructor

Please use the space below to share any additional information about this instructor. Cheryl is a new instructor and our barn assistant.


     4. *Instructor: Kim Blades

         *Facility Participation:

         Santa Ynez Valley Therapeutic Riding Program

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH International

Enter the year that the certification was awarded. (yyyy)2008

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified Therapeutic Riding Instructor with PATH International.

Certification 2:

Provide the name of the certifying organization.EAGALA

Enter the year that the certification was awarded. (yyyy)2009

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Level One Certified with EAGALA

Certification 3:

Provide the name of the certifying organization.PATH

Enter the year that the certification was awarded. (yyyy)2015

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Mentor Instructor


     5. *Instructor: Margaret Fowler

         *Facility Participation:

         Santa Ynez Valley Therapeutic Riding Program

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH International

Enter the year that the certification was awarded. (yyyy)2004

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified Therapeutic Riding Instructor and Certified Equine Specialist with PATH International. Currently working towards PATH Advanced Certification.

Certification 2:

Provide the name of the certifying organization.EAGALA

Enter the year that the certification was awarded. (yyyy)2009

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Level One Certified with EAGALA

Certification 3:

Provide the name of the certifying organization.AHA

Enter the year that the certification was awarded. (yyyy)2004

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Basic English and Western Riding Instructor Certification.


     6. *Instructor: Merilee Conley

         *Facility Participation:

         Santa Ynez Valley Therapeutic Riding Program

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH

Enter the year that the certification was awarded. (yyyy)2012

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Certified Instructor

Please use the space below to share any additional information about this instructor. She retired this month.