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Chesapeake Therapeutic Riding

GUARDIAN PROFILE - Last Updated: 02/15/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Cathleen A. Schmidt

Employees:   Full-Time:  1  Part-Time:  3  Volunteers:  60

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. A volunteer orientation is required for every new volunteer. They also receive hands-on training/mentoring and work as a part of a team.

Governing Body:

Board meetings per year:  9

Number of Board Members:  13  Number of Voting Board Members:  13

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  Yes

If yes, provide the name, title and responsiblility of each VOTING Board member who is compensated: The Executive Director also serves as a voting member of the Board.

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 100

2. Describe your specific horse-related programs services or activities:
     Therapeutic Riding - Therapeutic recreation for people with special needs and disadvantaged youth.

Hippotherapy - Physical therapy utilizing the movement of the horse to facilitate improvements in the client.

Equine Assisted Learning - Ground based activities designed for experiential learning.

Equine Experiences - Activities designed to give individuals and groups (especially disadvantages and at-risk youth) a hands-on "horse keeping" experience.

Pony Express - CTR's pony (Sally) travels to nursing homes and other places where individuals (especially seniors) are unable to come to the farm.

Hoofprints - Bereavement programming for children, adolescents and families as they cope with the loss of a loved one.

Teambuilding - Corporations and organizations learn better communication/cooperation skills by accomplishing tasks with our horses.

Leadership Training - Small groups of organizational/corporate leaders attend customized training to build their communication skills and uplift them in their important role. (This program serves people ranging from students groups to senior administrative staff.)

Horse Powered Learning - Educational programming for homeschoolers and students in Pre-Kindergarten through 8th grade that includes: introduction to learning; reading; math; and reading/math/science modules. Each session is tailored by a certified teacher to meet the specific learning needs of the group. This is the only educational program of its kind in the Mid-Atlantic region.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. N/A

5. Does your organization operate programs involved with animals other than horses?  No



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     Horses are on turnout 22 hours a day, unless the weather is extreme. All horses receive horse feed and hay based on their body weight, condition and activity level. All horses are schooled and may be retrained in order to keep their behavior acceptable. CTR has six donated horses. All horses have been employed for a minimum of one year and a maximum of ten years. Their birth years range from 1986 to 2001.

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     All horse are donated. Each donated horse is "interviewed" before the 60 day trial period. The donor supports the care of the horse at $500 during the 60 trial period. At the end of the period, a determination is made as to whether the horse is suitable. Rejected horses are returned to the donor. Accepted horses become the property of Chesapeake Therapeutic Riding.

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     Equine Assisted Learning is in place should a horse not be able to be ridden. Once CTR accepts a horse into our program, we are committed to its health and well-being for the rest of its life.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     Physical examination, test ride, health record, Coggins test, owner narrative, references, vet consult, quarantine

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     Annual vaccines: rabies, tetanus, EEE/WEE; Potomac Horse Fever; West Nile Virus

Wormer Rotation: 5 day Panacur treatment when the weather gets and stays warm; Quest Pro after first hard frost. Fecal samples done annually.

Each horse's usage is recorded.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     Humane euthanasia for horses that are suffering and have no quality of life. CTR's horses are carefully chosen. The 60 day trial period is designed to detect any unanticipated difficulties.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     CTR is not a breeding facility and will not accept any breeding stock.

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training?  NA

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA

12. Does your organization place horses in foster care? 
     No

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA

14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received

15. Adoption Fee Policies
  Not applicable; Fees are not collected; Horses are not offered for adoption.

16. What is your position regarding varying adoption fees vs. one set fee:
  Our organization has never considered this concept.

17. Provide any additional explanation to your answers if needed:



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Rolling Acres Farm

Rocks Road Jarrettsville MD 21084

1. Facility General Questions

1. Name of Contact: Cathy Schmidt

2. Contact's Phone: 443-528-7793

3. Contact's Email: cathy.schmidt@ctrchanginglives.org

4. Does your organization own, lease or use a part of this facility? Lease

5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: Joe and Sue Kruse
2727 Sharon Road
Jarrettsville, MD 21084
(443)286-9833
PETESJOE@gtbmail.net

6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     Our lease start date is 11-1-14 and it is renewed annually in November. The owners of the farm want a three year lease with option to buy from CTR.

8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated.. 
     The owner provides all maintenance on the facilities, both seasonal and as-needed, and takes care of snow removal. The owner is compensated through monthly rent.

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 5.


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 40

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. CTR has 2 pastures, comprising 25 acres, with PVC fences. Each pasture has a run-in shed with a hay hut and automatic waterers. In addition, we utilize indoor and outdoor arenas, and we have a stall for each horse in a well-lit stable. The stable has rubber tile flooring, rubber mats in each stall, and automatic waterers. Each stall also has a Dutch door in addition to a sliding door, plus a hay rack. The stable also has a wash stall and a separate grooming stall, and the feed room is fully enclosed with a door. A heated tack room is attached that includes a bathroom and utility sink.

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     Horses have 22 hours of turnout daily. Pastures are rotated according to season to avoid overgrazing. They are mowed and dragged regularly and seeded annually.

4. How many hours of daily turnout do the horses get? (Estimate or Average) 22

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     Both arenas are sand footing; there is an additive to keep the dust to a minimum. They are dragged on a monthly basis. The sand depth is cushioned enough for the horses but firm enough for the horses to walk comfortably. There are 6 doors on the indoor arena to provide light and cross ventilation in the arena. The facilities were built for typical riding lessons and suitable for therapeutic lessons as well.

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     CTR is a licensed stable with the Maryland Horse Industry Board.

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     The Executive Director's horse trailer is always on site and ready for any emergency transportation needs.

10. Do the horses have specific tack assignments? Yes

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     It is assessed by the equine specialist or head instructor on a daily basis.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     There is a name plate on every stall and a brass tag on every piece of tack/equipment for each horse.

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     Our horses are not stall bound. If a horse is stall bound by veterinary order, they would be hand walked in accordance with the veterinarian's recommendation.

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     Feed chart is completed daily based on the horse's recommendation daily intake; this includes supplements.

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     We assess their condition on a daily basis in accordance with the Henneke chart.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     None of CTR's leave the farm, no new horses come onto the farm for lessons, training, shows, etc... In the rare circumstance that CTR adds a horse to the herd, they have a Coggins test performed, a veterinary assessment, and all annual vaccines must be up to date before CTR accepts a donated horse. The manure management plan is conducted in accordance with the guidelines set forth by the Maryland Horse Industry Board.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     Emergency procedures are reviewed with staff and volunteers on an annual basis.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     There is no security system, but a tenant lives on the farm. (The tenant is not involved with horse management or care.) The owners also live in sight of the farm.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Maryland Horse Industry Board Maryland Department of Agriculture 50 Harry S. Truman Parkway Annapolis, MD 21401 Ross Peddicord, Executive Director 410-841-5798 ross.peddicord@maryland.gov

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     N/A


Veterinarian Information

View The Vet Checklist conducted on 02/14/2017

Veterinarian: Russel Jacobson, DVM

    Street: P.O. Box 361    City: Forest Hill  State: MD    Zip: 21050

Phone: 410-836-1660    Email: rjdvm@verizon.net


Instructors assigned to this Facility
(see Instructor Section)

     1. Instructor: Cathy Schmidt

     2. Instructor: Ellen McLaughlin

     3. Instructor: Gayle Zorbach

     4. Instructor: Margaret Abbott

     5. Instructor: Nancy Spence


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 6.

1-b. Enter the total number of horses housed at this facility: 6

1-c. Enter the maximum capacity of horses at this facility: 6

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

Additional explanation:100% of the labor to care for the horses is done by volunteers. That includes training. The owner of the farm includes manure removal as regular maintenance in the cost of rent. Transportation costs are donated by the Executive Director. Our farrier and vet give us a discounted rate and/or donate services i order to keep costs down.

2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 0 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 0 2-c. Total number of horses returned.

6 = Total of 2a-2c

           - 0 2-d. Total number of horses adopted during the year.

           - 0 2-e. Total number of horses transferred to another facility during the year.

           - 0 2-f. Total number of horses deceased during the year.

0 = Total of 2d-2f

2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            6 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            0 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$2560     Feed (Grain/Hay).

$50     Bedding.

$1200     Veterinarian.

$2160     Farrier.

$0     Dentist.

$0     Manure Removal.

$1440     Medications & Supplements.

$450     Horse/Barn Supplies.

$0     Horse Care Staff.

$0     Horse Training.

$0     Other direct horse-related costs not including overhead or other program costs.

$7860     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

1950     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $4
Question 3 ($7,860 ) divided by Question 4 (1950).

Average length of stay for an equine: 325 days
Question 4 (1950) divided by total of Questions 2a-c (6).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes

      8. Are the horses housed in stalls/enclosures? Yes-Some of the time

      8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All

      8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week

      8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? All

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Annually

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time



6. Public-Related Questions
(required if programs serve individuals with special needs)

1. How many clients participate in the programs at this facility? 400

2. How many hours per week do you operate the horse-related programs at this facility? 40

3. How many weeks per year do you operate the horse-related programs at this facility? 40

4. What is the average wait list time? 6 Months(Weeks/Months/Years)

5. How many hours per day does each horse work? (Estimate or Average)

    Mounted: 3.00  Un-Mounted: 3.00  Total: 6

6. How many days per week does each horse work? (Estimate or Average) 4

7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 75%

8. Provide any additional explanation to your answers if needed.


V. Instructors/Trainers


     1. *Instructor: Cathy Schmidt

         *Facility Participation:

         Rolling Acres Farm

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH International

Enter the year that the certification was awarded. (yyyy)2004

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Registered Therapeutic Riding instructor

Certification 2:

Provide the name of the certifying organization.EAGALA

Enter the year that the certification was awarded. (yyyy)2009

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Equine Specialist


     2. *Instructor: Ellen McLaughlin

         *Facility Participation:

         Rolling Acres Farm

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? No


     3. *Instructor: Gayle Zorbach

         *Facility Participation:

         Rolling Acres Farm

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.EAGALA

Enter the year that the certification was awarded. (yyyy)2011

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Equine Specialist


     4. *Instructor: Margaret Abbott

         *Facility Participation:

         Rolling Acres Farm

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH International

Enter the year that the certification was awarded. (yyyy)2016

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Therapeutic Riding Instructor


     5. *Instructor: Nancy Spence

         *Facility Participation:

         Rolling Acres Farm

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? No