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Sky Force
Fun-Loving Gelding for Adoption



Age: 4 years old
Height: 16 hands,
Gender: Gelding
Breed: Thoroughbred

Rehoming Fee available on request - Rehoming Application/Agreement
Offered by Maker's Mark Secretariat Center
Maker's Mark Secretariat Center, 4089 Iron Works Parkway, Lexington, KY 40511

Photos
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A long time ago in a galaxy far, far away….Okay, a short time ago in the Horse Capital of the World, Sky Force arrived at the MMSC. An unraced, 16h, 4-year-old gelding by Sky Mesa out of Naskra Colors by Star de Naskra, Sky's special gleam was lost among the many stars at the racetrack, so his owners decided to let him shine elsewhere. From day one at the MMSC, he did just that, winning everyone over with his sparkling “horsenality” and his bright mind. This horse loves interacting with people. If he were human, he would be a stand up comic, keeping crowds laughing at his quick playful wit and spot-on timing. But he has a serious side too. Puzzles and challenges light him up, making him an incredible competitive trail mount prospect. That said, his analytical brain, confident nature, and steady temperament would serve him well anywhere -as an eventer, jumper, dressage or ranch horse, western gaming competitor, etc. So, if you’re looking for an all-around mount to light up your life, then may the Sky Force be with you!

Suitability and Training

Temperament for Sky Force:
On a scale of 1 to 5 with 1 being Calm and 5 being Spirited, Sky Force is a 3.00.


More about temperament:
Please disregard the numbered temperament option and instead read the above description of the horse. Contact us with questions or for more information.

Best career/placement option for repurposing Sky Force:
    Competition
    Lessons
    Recreation/Pleasure Riding


More about career/placement options:
See description above. All horses are been restarted for a second career after coming off the racetrack, but are still green. Contact us for more information.

Where is Sky Force located?


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Sky Force is located at Maker's Mark Secretariat Center, 4089 Iron Works Parkway, Lexington, KY 40511.

Total acreage dedicated specifically to the horses: ~16
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 4
Pastures: 11  Paddocks/Pens: 2
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 0
Indoor Rings: 0
Horses do not have assigned stalls in the structure(s).
Horses are stalled for 1-3; hours per day, on average.
The following describes the pastures at this facility:
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated
    Pastures have man-made protection for horses (i.e., shelters)

The following describes the turnout areas other than pastures at this facility:
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly

How many hours per day, on average, are horses turned out:
    Horses are out 24/7 except they are brought in if there is inclement weather
    Horses are out 24/7 except when they are being trained
    Horses are out 24/7 except when they are used for the conduct of the organization's programs

The following items are consistent with our feed management plan and practices:
    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
    Supplement plans are determined in consultation with a veterinarian
    Horses are fed in individual stalls
    Horses are fed in groups
    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
    Medications are kept in a locked, climate-controlled area

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
    Horses at our facility may be treated by an equine chiropractor
    Horses at our facility may be treated by an equine acupuncturist
    Horses at our facility may be treated by an equine massage therapist
    Horses at our facility may be treated by an equine nutritionist

Horses have access to clean drinking water at all times
Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises
Dental Care: How often is dental care provided for each horse? Annually and when an issue arises
Physical Examinations: How often is each horse given a physical exam by a veterinarian? Only when an issue arises
Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week
Parasite Control: Our organization has the following worming protocols in place:
    Fecal testing is performed prior to the use of a de-wormer.

Fly/Insect Control: What remedies are used to control flies and insects? :
    Fly Traps and Tapes
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans


Our Rehoming Policies


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Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete an application/contract which constitutes the agreement between our organization and the new owner
    Potential adopters/purchasers must visit our organization and be observed with the horse on site
    Adopters/purchasers can return a horse to our organization free of charge
    Our agreement states that re-homed horses CAN be sold or given away with prior written approval of our organization
    Our agreement states that if there is any breach of contract the horse must be returned to our organization
    Our agreement states that our organization reserves the right to make unannounced visits to see the horse within the first year of adoption
    Our agreement states that our organization reserves the right to make scheduled visits to see the horse within the first two years of adoption
    Our agreement states that our organization reserves the right to visit the horse at any time.
    Adopters/purchasers are required to provide updates (photos, vet records) for three or more years

Our organization requires references from the following:
    Veterinarian
    Personal/Other

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase)

The average equine re-homing (adoption/purchase) fee received by your organization:  Over $1,500

Our organization has the following rehoming fee policies:
    Fees may vary depending on the equine level of training
    Fees may vary depending on the equine age
    Fees may vary depending on the equine type
    Fees may vary depending on the equine health and soundness

Additional information about our rehoming policies and practices:
Prospective adopters first complete an MMSC adoption application. The application includes a summary of the applicant's riding and horse experience, a description of the type of horse for which they are searching, photographs of the location in which any adopted horse will be living (barns and paddocks), and three references in the categories of Non-family character, Equine professional, and Veterinary. Each application is thoroughly reviewed by the MMSC Director and an Approval Committee made up of three MMSC Consulting Board Members. After being approved for adoption, the MMSC requires that all potential adopters travel to the MMSC and ride each horse they are interested in adopting, in order for the MMSC staff to assess their riding ability and their personality match with the horses. Should questions be raised at any point in the approval process, the MMSC Director will contact the applicant and talk through each issue, be it fencing concerns, financial concerns, or horse-handling concerns. All prospective adopters are required to complete a standard liability waiver prior to handling or riding any horses. At this point in the adoption process, the prospective adopter has already communicated thoroughly with either the MMSC Director or the Barn Manager, including conversations about the prospective adopter’s current riding level, skill with handling horses, type of personality desired in a horse, and current available MMSC horses that may be a match for the prospective adopter. The MMSC staff also carefully reviews the adopter’s equine professional reference that is included in the adoption application, and if necessary speaks directly to the equine professional. Upon arrival at the MMSC, and after signing a standard liability waiver, the prospective adopter may meet and handle any of the horses previously discussed as potential matches. The prospective adopter may then ride any of those same horses, following a ride by the Barn Manager or current Head Rider or Trainer. If at any point while the MMSC staff is riding the horse to show to the prospective adopter, the horse should appear unsafe for the prospective adopter to ride, or unsound in any fashion, the prospective adopter will not be allowed to ride the horse on that day. All rides occur in the MMSC’s arena, and if necessary, the MMSC staff may begin by lunging the rider on the horse to ensure safety. The MMSC Adoption Contracts states that should the horse adopted from the MMSC prove unsuitable for the purpose adopted, it can be returned to the MMSC at any point within 30 days of the adoption date as listed on the adoption contract. Upon return of the horse, the adopter will be given a credit for the sum initially donated at the time of the adoption, minus the expenses incurred by the MMSC for the care of the horse. After 30 days following the adoption date, the horse may not be returned to the MMSC for any reason, due to the very limited space on the MMSC’s campus. An exception to this policy is as follows: if the owner is truly in desperate need of finding a new home for the horse, and the horse still qualifies for acceptance in the Horse Centered Reschooling Program, the horse may return to the MMSC. The original adopter would complete an Intake Agreement, donating the horse to the MMSC and officially transferring ownership. Should the owner need to find a new home for the horse and the horse no longer qualifies for acceptance into the Horse Centered Reschooling Program due to age or injury, the MMSC will work with the adopter to find a suitable home for the horse. In addition to the above policies, the adopter agrees in the adoption contract that if at any point in time the horse is found to be in physical condition significantly less than that in which it left the MMSC or is found to be living in a squalid environment, this constitutes a breach of contract and the MMSC may repossess the horse without any notice or consent of the adopter. The MMSC tracks its adopted horses for their lifetimes. Each year, adopters must complete a Track for Life form and return it to the MMSC with current photos of the adopted horse. Failure to do so results in a fee. Adopters may sell their horses at any time but the individual purchasing the horse must be approved by the MMSC and sign a Transfer Adoption Contract. This new owner must also continue to submit Track for Life forms for the duration of the horse's life.

View Rehoming Application/Agreement

More About Us


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EIN: 45-3536475
Founded: 2012
Maker's Mark Secretariat Center
4089 Iron Works Parkway
Lexington KY 40511
859-246-3080
Last Updated

Public Charity

Equine Welfare Network Guardian
We are proud to be a *2019 Guardian and share our horse care & use practices with the public.

View our WEBSITE

View our GUIDESTAR PROFILE

View our GUARDIAN PROFILE

MISSION & PROGRAMS

Our organization provides programs involved with equine rescue & adoption
Our organization provides community outreach and/or public education programs involving horses.

100% of our total programs and services are horse-related.

Number of facilities/locations where horses used in our programs are HOUSED AND CARED for:
     1. Barter Farm
     2. Maker's Mark Secretariat Center
     3. Gemstone Farm
     4. Cattail Farm
     5. The Ranch

Our organization uses foster facilities and all foster facilities adhere to all the policies, procedures and practices of our organization

Mission:
The Maker’s Mark Secretariat Center (“MMSC”) is a 24-acre, 501(c)(3) non-profit horse adoption program located at the Kentucky Horse Park in Lexington, KY. The MMSC’s mission is to prepare off track Thoroughbreds for happy, healthy, and successful post-track careers by rehabilitating and giving them a broad-based foundation of skills to ensure a harmonious match with their adopters. We advocate for the athleticism and versatility of the American Thoroughbred and provide educational opportunities for human development through horsemanship.

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Goals: 1) To increase adoptions of off-track TBs, 2) to educate people about best practices for handling and training OTTBs, 3) to advocate for the versatility of the Thoroughbred breed, 4) to support the racing industry in their aftercare efforts, 5) to further human development through horsemanship, 6) to expand at some future point to helping all breeds.
     
     Strategies to achieve the goals: We have hired a professional trainer at our main facility, and we did not want to lessen our best practice standard by cutting corners so we chose to develop a partnership with a facility outside of Chicago (The Ranch, Frankfort, IL; www.theranchfrankfort.com) where more OTTBs can be trained using our Horse Centered Reschooling Program and adopted out. All applications and policies and procedures for this satellite facility come through and from the MMSC. We have an internship program for college, high school, and non-traditional students, and a similar program will be initiated at The Ranch. These interns learn our Horse Centered Reschooling Program, the best practices we espouse, and how to manage and run both a barn and a non-profit organization. We hold regular tours through Horse Country as well as doing many impromptu tours for visitors to the horse park in which we discuss and demonstrate best practices. We also host interactive demonstrations for corporations. We hope to expand these demos and tours at The Ranch in the future. Finally, we are working on developing non-mounted educational programs to further human development using off-track and adoptable Thoroughbreds.
     
     Accomplishments: We are very honored to have been cited by professionals from myriad equestrian disciplines as the “role model” or “gold standard” in the reschooling of adoptable off-track Thoroughbreds. In 2018, we reschooled and rehomed 41 OTTBs. Our goal for 2019 is to place 50 OTTBs. Several of our graduates will be competing at the RRP’s Thoroughbred Makeover in October 2019. Our horse-centric approach to everything we do has recently received some excellent recognition from the media. We are partnering with a well-known Thoroughbred horse owner and breeder to showcase his remarkable retired racehorse Tower of Texas, the best practices for owners and breeders for retiring their horses, and the best practices for reschooling and rehoming OTTBs. The MMSC also launched in 2018 the All-Star Program, which is designed to showcase the athleticism and versatility of the off-track Thoroughbred at the highest levels of equestrian competition by pairing uniquely talented exemplars of the breed with international-level riders. These teams are supported through syndicates of Thoroughbred fans who love the idea that the fun doesn't have to stop when the race is over. The hope is that this program will open eyes of racehorse owners and trainers, as well as horse lovers everywhere, as to how amazing Thoroughbreds truly are.
     
     Capabilities: Although we are very proud of what we have accomplished over the years and the reputation that we’ve earned, we are hindered by a lack of three types of resources – land, staff, and finances. 1) Land. Aftercare thankfully has changed dramatically in the last decade. There is a burgeoning market for sound Thoroughbreds, which is wonderful. But still, not enough support for injured or compromised OTTBs. We have developed a strategy called the Clean Start Program to address this need (www.secretariatcenter.org/clean-start) and have developed relationships with local farms to board horses in need of rehab at reduced rates, but this of course is costly and these horses in the end may bring in low adoption donations. At some point in the future, we would love to have a facility with more acreage. 2) Staff. To increase adoptions and to do it well, we will need more staff. We only have 1 full-time staff member in the barn. We have 1 full-time office staff member. And 2 staff members who are full-time in fundraising, program development, and marketing but who also devote many hours of time to the barn, training, and campus management. To increase scale and impact as we open more satellite facilities and initiate more programs, we will need to hire at least an assistant trainer/barn manager so that all staff members at the MMSC main campus can be more efficient in their jobs and handle the management of more horses and increased program diversity. 3) Finances. We are committed to giving our horses a foundation of training because this increases each horse’s value to an amateur owner, helps assure the safety of both horse and rider, and reduces the return rate of horses. This of course takes time and money for training, therapies, feed, etc. plus all ancillary costs including pasture maintenance and mowing, arena upkeep, and overhead. Funding is a never-ending issue for all non-profits.
     
     Long-Term Plans: We are committed to increasing adoptions by strict adherence to quality and opening up several more satellite facilities that will replicate our approach and programs. We believe so strongly in our model to help horses and we know that horses can help people that we are excited about expanding our mission at some point in the future to include all breeds as well as human development programs. With hope, this will also help us with fund- and friend-raising opportunities. We currently have a small endowment but our board is discussing the undertaking of a capital campaign in the near future to ensure our sustainability and longevity.

Horse Rescue, Rehabilitation, Retraining & Re-homing:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     The Maker's Mark Secretariat Center, hailed as "the Gold Standard in Thoroughbred reschooling", opened in October 2004. It uses its location at the famed Kentucky Horse Park near Lexington to highlight the versatility and athleticism of off-the-track Thoroughbreds, while underscoring the desirability of adopting one.
     
     Maker's Mark Secretariat Center horses act as ambassadors for the breed. Eligibility for the program is based on soundness, temperament, and serviceability. As the campus is small - 16 acres of paddocks and a 10-stall barn - it can only house 12-16 horses at a time.
     
     The Maker's Mark Secretariat Center is not a rescue facility; its job is to herald, showcase, and market the value of the Thoroughbred in second careers.
     
     Horses in the program learn new skill sets using the Horse Centered Reschooling Program(SM), a three-tiered system addressing the body, spirit, and mind, developed by Maker’s Mark Secretariat Center executive director Susanna Thomas. The HCRP is based on the belief that to reschool a horse successfully and expeditiously, its mind, body, and spirit all must be tended to with equal care. Once the horse arrives at the MMSC, it is reviewed by a team of experts: dentist, farrier, vet, nutrition specialist, chiropractor, acupuncturist, and various practitioners of alternative therapies to ensure that the horse is as balanced physically from the onset, as it can be. From there horses are assessed for temperament and learning style in a round pen, using natural horsemanship and Tellington-Jones techniques, as well as mounted police “bomb proofing” desensitization exercises. Training progresses classically then with in hand ground work, lunging and long lining, followed by interdisciplinary introductions to dressage, jumping, trail riding, cross country work, and, when possible, horse shows.
     
     Potential adopters are required to fill out applications that include veterinary, personal, and equine specialist references, and if approved, must visit to try the horses to make sure the fit is a good one. Adoption fees are based on the scope of a given horse and expenses incurred during reschooling.
     
     For the adopter who live out of state and need time to plan shipping for his or her adopted horse, or the adopter who would like his or her new horse to gain more training either on the ground or under saddle prior to coming home, the MMSC offers a Custom Training Program. OTTBs frequently love working and thrive on consistent schedules. Enrolling adopted horses in our post-adoption and Custom Training Program ensures the mind and body of the horse are kept active and engaged. The horses in this program continue learning and growing in the adopters' chosen disciplines until the day they ship out. This custom training plan can be tailored to each adopter's wants and needs, ensuring the adopted horses step off the trailer at their new home fit and ready to begin their new life.
     
     The Maker’s Mark Secretariat Center also has an off-campus Clean Start program for those horses that need time to let down or heal before they can commence a second career. Horses in the Clean Start Program are not available for adoption. They receive the time and care they need to heal their bodies and minds, then matriculate into the Horse Centered Reschooling Program (SM) on the MMSC campus when they are ready.
     
     The MMSC's Noble Horse program is designed for those horses with athletic limitations. These horses remain off-campus, either at a foster farm or at their donor's farm, where they are evaluated by MMSC staff for athletic ability, temperament, and trainability. These horses do not receive training from the MMSC staff but are available for adoption to approved and suitable adopters "as is". The purpose of this program is to give all horses coming off the track a chance for a loving home, regardless of their physical limitations.
     
     The All-Star Program, launched in 2018, is designed to showcase the athleticism and versatility of the off-track Thoroughbred at the highest levels of equestrian competition by pairing uniquely talented exemplars of the breed with international-level riders. These teams are supported through syndicates of Thoroughbred fans who love the idea that the fun doesn't have to stop when the race is over. The hope is that this program will open eyes of racehorse owners and trainers, as well as horse lovers everywhere, as to how amazing Thoroughbreds truly are.
     
     Keen to be a beacon of information about reschooling OTTBs, the Maker’s Mark Secretariat Center offers internships for students of high school through college age, provides educational opportunities for volunteers, and regularly hosts tours and demonstrations.

Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     The MMSC offers internship programs in the spring, fall, and summer of each year. Spring and fall internships run 12 weeks. Students are required to work a minimum of two mornings during the week (Tuesday - Friday) and all day Saturday in addition. Interns are also expected to attend all educational field trips if their class schedule allows. We may take 3 field trips a semester, some of which have included the Churchill Downs Museum, Keeneland behind the scenes, the North American Racing Academy, KESMARC and many others. Summer internship sessions are flexible in length but must be no shorter than two weeks in duration. Students are expected to work a full eight hour day, five days a week, Tuesday through Saturday.
     
     Two types of internships are offered - 1, a horse training and barn management internship and 2, a communications and business internship. The horse training internship exposes students to all that goes into transitioning a Thoroughbred for a new career using the Horse Centered Reschooling Program® developed by director Susanna Thomas. Interns will learn horse care and barn management and get an overview of what goes into running a farm including machine and equipment upkeep, paddock and field “repair,” ring and barn maintenance, as well as evaluating and prioritizing farm costs. A communications position gives students an idea of what it takes to run a not for profit business, everything from budgeting to fundraising, event planning to media outreach. Interns will be very involved in the day to day running of the MMSC business, from contributing to social media, orchestrating educational and fundraising events, to helping price and inventory merchandise, to greeting guests and conducting tours of the facility. Should they be competent riders, we give most communications interns the chance to work with the horses as well!
     
     The MMSC welcomes volunteers of all ages, all professional backgrounds, and all levels of equestrian knowledge and ability. Everyone who volunteers at the MMSC comes, like each of our horses, with unique abilities. We need people in the barn, in the office, in our garden area and in our woods. We could use fundraisers and stamp-lickers, event organizers and seamstresses, mechanics and graphic artists, fence painters and, yes, even musicians! Come one, come all! “One criteria,” says Director Susanna Thomas, “is no volunteers in diapers—at either end of the spectrum!” Volunteers go through an orientation and are then welcome to come as much or as little as they desire. Volunteers are not allowed to ride the horses due to insurance limitations.

GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff & Volunteers:
Chief Staff Officer (CSO):  Susanna Thomas
Employees:   Full-Time:  4  Part-Time:  0  Volunteers:  50

Staff Recruitment, Screening and Training processes:
    Prospective staff must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every member of the staff is required to complete a Liability Release/Hold Harmless Agreement
    Every member of the staff is required to provide Emergency Medical Information
    Every member of the staff is required to sign a Photo Release
    Every member of the staff provides parent/guardian information if applicable
    Every member of the staff carries current health insurance
    Every member of the staff has a written job description
    Every member of the staff is evaluated on an annual and as needed basis or with any change in their job description
    Every member of the staff is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every member of the staff receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every member of the staff has a supervisor and is responsible for keeping their supervisor up to date on work related activities
    The organization provides an Employee Handbook to every member of the staff
    The Employee Handbook includes employee-related information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    The Employee Handbook is reviewed annually and updated
Not Checked:
    Prospective staff complete a written application
    Every member of the staff is required to undergo a Background Check and Random Drug Screening
    One or more staff members are trained in CPR and human first aid
    One or more staff members are trained in equine first aid

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application
    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer is required to sign a Photo Release
    Every volunteer provides parent/guardian information if applicable
    Every volunteer carries current health insurance
    Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Every volunteer is required to undergo a Background Check and Random Drug Screening
    Every volunteer has a written job description
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated

Governing Body:
Board meetings per year:  4
Number of Board Members:  16  Number of Voting Board Members:  6

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization.
The Executive Director owns Barter Farm, which is used as a foster farm for the MMSC.

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Organization documents available on our website:
    Equine Intake Guidelines

Organization documents available on request:
    Equine Intake Guidelines
    Adoption/Foster Agreement

Financial Reporting:
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Compilation
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2018? No
View The IRS Form 990/Pro Forma 990

POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Donation  
    Return  

Our organization does not acquire horses/equines from the following source(s):
    Free Lease  
    Purchase/Adoption from Owner  
    Purchase from auction, kill pen or feedlot  
    Surrender  
    Seizure  
    Abandonment  

Our organization will accept the following:
    Geldings
    Mares
    Only Stallions to be castrated

Not Checked:
    Pregnant Mares
    Foals
    Stallions
Definitions:
Donated: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the horse is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the horse is transferred to the organization utilizing a free lease document.
Purchased: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Surrendered: The ownership and custody of the horse is relinquished to the organization by its owner/trainer/responsible agent without the use of a donation document.
Seized: The ownership and custody of the horse is transferred to the organization as a result of the horse being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the horse is transferred to the organization as a result of the horse being abandoned by the owner or the owner was unable to be located.
Returned: The horse was previously a part of the organization, was adopted, and ownership and custody of the horse has been transferred back to the organization.

Feral/Wild Horse: Free-roaming horses that are descendants of the domesticated horse and have no or limited human contact.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.


Our organization will accept the following breeds:
    Thoroughbred

Not Checked
    American Saddlebred
    Appaloosa
    Arabian
    Donkey/Mule/Burro
    Draft
    Mustang
    Friesian
    Hackney
    Miniature Horse
    Morgan
    National Show Horse
    Paint
    Quarter Horse
    Standardbred
    Tennessee Walking Horse
    Warm Blood
    Mixed Breed
    Other
    Andalusian/Lusitano
    Icelandic Horse
    Haflinger
    Norwegian Fjord
    Gypsy Vanner
    Feral/Wild
    Paso Fino
    Pinto
    Appendix Quarter Horse
    Rocky Mountain Horse
    Missouri Fox Trotter

Additional information about our acquisition policies and practices:
Because of our premier location at the Kentucky Horse Park, our limited space (15 acres of paddock and one ten stall barn) and our mission to showcase the athleticism of the off-track Thoroughbred, we have to be discriminating about our selection of MMSC candidates. We do take horses of either sex (no stallions), raced or unraced, and typically under the age of 10. We cannot take unregistered Thoroughbreds. Horses that have former injuries that significantly could compromise new athletic endeavors are welcome in our Noble Horse Program pending space availability.


Intake, Assessment & Training
Following arrival of the equine at the facility, the following is performed:
    Physical examination by trained barn staff
    Photographs are taken
    Physical examination by a farrier
    Physical examination by a dentist
    Coggins test
    Fecal test
    Vaccinations
    The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
    Physical examination by a veterinarian
    A Henneke Body Conditioning Score is assigned
    Blood work other than Coggins
    De-worming
    The horse is scanned to check for a microchip
    The horse is microchipped if the scan indicates that there is no microchip
    The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time

The organization requires the following with respect to the health status of the horse prior to acceptance and arrival at the organization:
    A current Coggins
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.

The organization has the following policies in place prior to a horse being accepted and/or arriving at the facility:
    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
    The horse is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    The owner is financially responsible for the shipping of the horse to and from the organization
    Horses are on trial for up to 30 days
    The trial period may be reduced based on the horse's progress
    During the trial period, the organization accepts total financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care
    The trial period may be terminated by either the organization or the owner for any reason
Not Checked:
    Horses are not taken on trial
    Horses are on trial up to 60 days
    Horses are on trial for 60 or more days
    During the trial period, the organization accepts financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
    During the trial period, the owner/donor is financially responsible for the care of the horse, including board, feed, shoeing and any necessary veterinary care

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Jumping
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time
Not Checked:
    Loading onto and unloading off a trailer
    Riding by a beginner and/or unbalanced rider
    Driving (Pulling a carriage)

The typical length of quarantine is:   Up to 10 days

Horses provided formal training (groundwork or riding):   Daily

Additional information about our intake, assessment & training policies and practices:
After a horse has been seen by the MMSC Director and accepted into the Horse Centered Reschooling Program (HCRP), the current owner of the horse is required to complete and submit an Intake Form prior to the horse's arrival on the MMSC campus. The owner must answer questions about the horse's health and medical history including: all past or current injuries, surgeries, and medical procedures, most current vaccinations and dates, date of most current farrier work, date and type of most current deworming, and date of most recent dental work. The owner must also answer a brief questionnaire about the horse's current living situation - what feed is it receiving, does it know how to drink from an automatic waterer, date of gelding, date of last ride, has the horse been turned out with other horses, and any vices the horse may have. Horses that require rehabilitation or let down time prior to matriculating into the HCRP to be adopted are admitted into the Clean Start Program, where they will be boarded at a foster farm until fully healed. These horses must have current vet records upon entry into the program and will have regular visits with a veterinarian to monitor their progress. Horses who are older than 10 years of age or who have significant limiting injuries may be accepted into the Noble Horse Program. In this program, the horses remain at their current location but are assessed for temperament and trainability by the MMSC staff. Their information and photos are posted on the MMSC website and social media. Again, owners of these horses must provide to the MMSC current medical records and vet reports detailing the nature of the limiting injury, which are then made available to interested adopters. The MMSC maintains a 2-week trial period on all horses that are accepted into the program. During that time, horses are evaluated based on soundness and trainability. Should horses be determined lame, in need of long-term rehab, or in need of permanent retirement, they are returned to their previous owner or invited to join the Noble Horse Program. The MMSC assists with placing the horse elsewhere if needed. In order to be allowed onto the Kentucky Horse Park grounds, and thence the MMSC campus, all incoming horses must have a current negative Coggins test and a current health certificate. Upon intake, each horse is thoroughly evaluated by the MMSC staff, and injury records and history are made available to all individuals who will be working in close proximity with the horse. A fecal sample is taken for each horse when it arrives and the horse is de-wormed if needed. A blood test is also conducted if the MMSC staff deems it necessary. The MMSC works closely with Southern States Feeds, and each horse is evaluated regularly for body condition, with feed intake being adjusted accordingly. Each horse is handled every day in some capacity, from thorough grooming to training, in order to ensure health and wellness. Should an injury arise, it is dealt with quickly. Horses who have injuries or lameness issues that require limited mobility are kept on stall rest or on isolated small paddock turnout for the duration of their injury/lameness. Each horse is also regularly seen and evaluated by a team of wellness experts including farrier, dentist, chiropractor, acupuncturist, and veterinarian. All MMSC horses are matriculated into the Horse Centered ReSchooling Program (HCRP). Developed by MMSC Director, Susanna Thomas, a lifelong horsewoman and holistic thinker, the HCRP is based on the belief that to reschool a horse successfully and expeditiously, its mind, body, and spirit all must be tended to with equal care. Once the horse arrives at the MMSC, it is reviewed by a team of experts: dentist, farrier, vet, nutrition specialist, chiropractor, acupuncturist, and various practitioners of alternative therapies to ensure that the horse is as balanced physically from the onset, as it can be. From there horses are assessed for temperament and learning style in a round pen, using natural horsemanship and Tellington-Jones techniques, as well as mounted police “bomb-proofing” desensitization exercises. Training progresses classically then with in hand ground work, lunging and long lining, followed by interdisciplinary introductions to dressage, jumping, trail riding, cross country work, and, when possible, horse shows. This process can be made very flexible, and each horse progress through the program at its own pace. The MMSC staff monitor each horse through every step in order to avoid pushing it when it is not ready to be pushed or allowing it to advance too quickly and skip necessary steps, creating gaps in knowledge. The goal of this unique training program is to figure out who the horse is inherently, what its “horsenality” is like, to strengthen its weaknesses, to heal its wounds, whether they be physical, mental, or spiritual, to “find out what the horse wants to be when it grows up,” and then to find the perfect person to adopt it.


Breeding
The organization has the following policies related to breeding and stallions:
    Our organization does NOT breed horses.
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses
Not Checked:
    Our organization breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses


Additional information about our breeding policies and practices:
One foster facility is a Thoroughbred farm with mares and foals. Mares are not bred on site.

Euthanasia
The organization has the following policies related to euthanasia:
    Our organization will never have a horse euthanized for space
    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
    Our organization may have a horse euthanized after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization does not euthanize horses under any circumstances.
    Our organization will never have a healthy horse euthanized under any circumstances
    Euthanasia is done at the veterinarian's facility

Horses will be euthanized upon the recommendation of:
    Veterinarian
    Senior staff member without a veterinarian's recommendation
    The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
Not Checked:
    Not applicable. The organization does not euthanize horses

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. The organization does not euthanize horses

The organization utilizes the following methods of euthanasia:
    Intravenous administration of an overdose of barbiturates
    Intravenous administration of a solution of concentrated potassium chloride (KCl) with the horse in a surgical plane of general anesthesia

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete an application/contract which constitutes the agreement between our organization and the new owner
    Potential adopters/purchasers must visit our organization and be observed with the horse on site
    Adopters/purchasers can return a horse to our organization free of charge
    Our agreement states that re-homed horses CAN be sold or given away with prior written approval of our organization
    Our agreement states that if there is any breach of contract the horse must be returned to our organization
    Our agreement states that our organization reserves the right to make unannounced visits to see the horse within the first year of adoption
    Our agreement states that our organization reserves the right to make scheduled visits to see the horse within the first two years of adoption
    Our agreement states that our organization reserves the right to visit the horse at any time.
    Adopters/purchasers are required to provide updates (photos, vet records) for three or more years
Not Checked:
    Our organization does NOT re-home a horse to first time horse owners
    Our organization will only re-home a horse to a location where another horse resides
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
    Adopters/purchasers can return a horse to our organization for a fee
    Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
    Our agreement states that re-homed horses cannot be bred
    Adopters/purchasers are NOT required to provide updates
    Adopters/purchasers are required to provide updates (photos, vet records) for one year
    Adopters/purchasers are required to provide updates (photos, vet records) for two years
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Our organization requires references from the following:
    Veterinarian
    Personal/Other
Not Checked:
    Farrier
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase)

The average equine re-homing (adoption/purchase) fee received by your organization:
Over $1,500

Our organization has the following rehoming fee policies:
    Fees may vary depending on the equine level of training
    Fees may vary depending on the equine age
    Fees may vary depending on the equine type
    Fees may vary depending on the equine health and soundness
Not Checked:
    Not applicable
    All equines have one set fee
    Fees may vary depending on species
    Fees may vary depending on the equine breed

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
    Horses may be found suitable homes by our organization
    Horses may be returned to their owners
    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
    Horses may remain at our organization for their lifetimes
    Horses may be sent to auction
    If a suitable home cannot be located within 12 months, the horse may be euthanized

Does your organization provide horses to any facility to use in research or medical training? 
     No

Does your organization sell, donate or give a horse to an auction? 
     No

Additional information about our rehoming policies and practices:
Prospective adopters first complete an MMSC adoption application. The application includes a summary of the applicant's riding and horse experience, a description of the type of horse for which they are searching, photographs of the location in which any adopted horse will be living (barns and paddocks), and three references in the categories of Non-family character, Equine professional, and Veterinary. Each application is thoroughly reviewed by the MMSC Director and an Approval Committee made up of three MMSC Consulting Board Members. After being approved for adoption, the MMSC requires that all potential adopters travel to the MMSC and ride each horse they are interested in adopting, in order for the MMSC staff to assess their riding ability and their personality match with the horses. Should questions be raised at any point in the approval process, the MMSC Director will contact the applicant and talk through each issue, be it fencing concerns, financial concerns, or horse-handling concerns. All prospective adopters are required to complete a standard liability waiver prior to handling or riding any horses. At this point in the adoption process, the prospective adopter has already communicated thoroughly with either the MMSC Director or the Barn Manager, including conversations about the prospective adopter’s current riding level, skill with handling horses, type of personality desired in a horse, and current available MMSC horses that may be a match for the prospective adopter. The MMSC staff also carefully reviews the adopter’s equine professional reference that is included in the adoption application, and if necessary speaks directly to the equine professional. Upon arrival at the MMSC, and after signing a standard liability waiver, the prospective adopter may meet and handle any of the horses previously discussed as potential matches. The prospective adopter may then ride any of those same horses, following a ride by the Barn Manager or current Head Rider or Trainer. If at any point while the MMSC staff is riding the horse to show to the prospective adopter, the horse should appear unsafe for the prospective adopter to ride, or unsound in any fashion, the prospective adopter will not be allowed to ride the horse on that day. All rides occur in the MMSC’s arena, and if necessary, the MMSC staff may begin by lunging the rider on the horse to ensure safety. The MMSC Adoption Contracts states that should the horse adopted from the MMSC prove unsuitable for the purpose adopted, it can be returned to the MMSC at any point within 30 days of the adoption date as listed on the adoption contract. Upon return of the horse, the adopter will be given a credit for the sum initially donated at the time of the adoption, minus the expenses incurred by the MMSC for the care of the horse. After 30 days following the adoption date, the horse may not be returned to the MMSC for any reason, due to the very limited space on the MMSC’s campus. An exception to this policy is as follows: if the owner is truly in desperate need of finding a new home for the horse, and the horse still qualifies for acceptance in the Horse Centered Reschooling Program, the horse may return to the MMSC. The original adopter would complete an Intake Agreement, donating the horse to the MMSC and officially transferring ownership. Should the owner need to find a new home for the horse and the horse no longer qualifies for acceptance into the Horse Centered Reschooling Program due to age or injury, the MMSC will work with the adopter to find a suitable home for the horse. In addition to the above policies, the adopter agrees in the adoption contract that if at any point in time the horse is found to be in physical condition significantly less than that in which it left the MMSC or is found to be living in a squalid environment, this constitutes a breach of contract and the MMSC may repossess the horse without any notice or consent of the adopter. The MMSC tracks its adopted horses for their lifetimes. Each year, adopters must complete a Track for Life form and return it to the MMSC with current photos of the adopted horse. Failure to do so results in a fee. Adopters may sell their horses at any time but the individual purchasing the horse must be approved by the MMSC and sign a Transfer Adoption Contract. This new owner must also continue to submit Track for Life forms for the duration of the horse's life.
View Rehoming Application/Agreement

FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 5
Maker's Mark Secretariat Center
Maker's Mark Secretariat Center
4089 Iron Works Parkway Lexington KY 40511
Contact: Susanna Thomas
Contact's Phone: 859-246-3080
Contact's Email: mmsecretariatcenter@gmail.com

Does your organization own, lease or use a part of this facility? Lease

If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
The Kentucky Horse Park
4089 Iron Works Parkway
Lexington, KY 40511

Contact person: Laura Prewitt, Executive Director
info@kyhorsepark.com
859-233-4303

If not owned, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     The lease agreement between the Kentucky Horse Park and the Maker's Mark Secretariat Center was entered into and effective beginning on Sep. 16, 2003. The lease is effective for 25 years, through the year 2028. The MMSC Board of Directors has recently begun consideration of long-term plans past the end of this lease. There are no solid and agreed upon plans at this time.

If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated. 
     The property is leased to the MMSC rent free for the first 15 years of the lease. For years 16-25, a rent charge of $2,000 per month will be charged.

Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     The MMSC is accredited through the Thoroughbred Aftercare Alliance. The MMSC received this honor in the fall of 2015 and 2017, and is currently applying for re-accreditation for the 2019-2020 cycle. The MMSC has also applied for verification with the Global Federation of Animal Sanctuaries. The GFAS was impressed with the MMSC's programs and facilities, although the MMSC does not quality for verification with the GFAS due to our decision to allow adopters to breed their adopted mares in limited circumstances, as the GFAS requires a strict no breeding policy in all circumstances.

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Lexington-Fayette Animal Care and Control 1600 Old Frankfort Pike Lexington, KY 40504 859-255-9033

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     n/a

Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No

Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility:

Instructors Assigned to this Facility: (see Instructor Section below for details)

Maker's Mark Secretariat Center

Grounds
Total acreage dedicated specifically to the horses: ~16
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 4
Pastures: 11  Paddocks/Pens: 2
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 0  Indoor Rings: 0







Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    No    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/encosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to insure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 0-3;
How many hours per day, on average, are horses turned out:
    Horses are out 24/7 except they are brought in if there is inclement weather
    Horses are out 24/7 except when they are being trained
    Horses are out 24/7 except when they are used for the conduct of the organization's programs

The following describes the pastures at this facility:
✔    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
✔    A dedicated staff person(s) is responsible for pasture management
✔    All pastures are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔    Pastures are rotated
✔    Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Pastures have natural protection for horses (i.e., trees)

The following describes the turnout areas other than pastures at this facility:
✔    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
✔    A dedicated staff person(s) is responsible for the maintenance of turnout areas
✔    All turnout areas are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Turnout areas have man-made protection for horses (i.e., shelters)

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    A security guard is present at night
✔    Hold Harmless signs are posted
✔    Entrance gates are locked at night
✔    Visitors are only permitted at specific times
✔    Visitors are only permitted in specific areas
Not Checked:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
    Horses are checked overnight
    By Appointment Only signs are posted.
    No Trespassing signs are posted
    Authorized Personnel Only signs are posted
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
    The perimeter of the property is fully fenced

Maker's Mark Secretariat Center

Veterinarian Information
Vet Assessment  conducted on 02/22/2019
Veterinarian: Dr. Elizabeth Barrett
Clinic Name: Hagyard Equine Medical Institute    Street: 4250 Iron Works Pike    City: Lexington  State: KY    Zip: 40511
Phone: 859-321-2315  
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)
    Onsite computer with onsite backup storage system
    Onsite computer with cloud-based backup storage system
    The organization utilizes its own system to maintain records

The following items are consistent with our feed management plan and practices:
✔    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔    Supplement plans are determined in consultation with a veterinarian
✔    Horses are fed in individual stalls
✔    Horses are fed in groups
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The feed chart is centrally located and updated as needed
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:
    Feed plans are determined in consultation with a veterinarian

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
✔    Horses at our facility may be treated by an equine chiropractor
✔    Horses at our facility may be treated by an equine acupuncturist
✔    Horses at our facility may be treated by an equine massage therapist
✔    Horses at our facility may be treated by an equine nutritionist
Not Checked:
    Horses are assigned a Henneke Body Condition score upon arrival at the facility
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated annually
    The Henneke Body Condition score is updated with each visit by the veterinarian
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse annually and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
    A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Only when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    Fecal testing is performed prior to the use of a de-wormer.

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly Traps and Tapes
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
✔    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
✔    The organization has a written biosecurity plan
✔    All staff are trained in best practices related to biosecurity
✔    All volunteers are trained in best practices related to biosecurity
✔    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
✔    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
✔    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
✔    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
✔    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
✔    Latex gloves are worn when working with sick, affected and/or quarantined horses
Not Checked:
    A specific individual is assigned to care for sick, affected and/or quarantined horses
    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses

The following represent the manure removal practices in place at facility:
✔    Manure is hauled, sold or given away
✔    Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
    Manure is stored in dumpster(s)
    Manure is piled in an area where horses are not located
    Manure piles are covered
    Manure piles are composted or spread on pastures

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    Name plates are located on the stall
✔    A notebook or binder with photos and information on each horse is easily accessible
✔    A map/diagram is posted showing the location of each horse with horse names and photos
✔    Horse photos and profiles are available on the website
✔    Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
    Horses are assigned the same stall/location each day
    Photos are located on the stall
    Horses wear halters with nametags
    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions
    Staff/volunteers are provided training on confirmation, markings, colors, and breeds

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔    Saddles are shared
✔    Saddle pads are shared
✔    Bridles are shared
✔    Bits are shared
✔    Blankets are shared
✔    Sheets are shared
✔    Turnout apparel is shared
✔    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
✔    Blankets, sheets and turn out apparel are cleaned regularly as needed
✔     Halters are shared
✔    Tack is cleaned after each use
✔    Tack is cleaned weekly
✔    Tack is inspected for overall working condition before each use by trained personnel
✔    Tack is assessed for fit before each use by trained personnel
✔    Tack is assessed for fit by trained personnel when a horse's body condition changes
✔    Tack is assessed for fit by trained personnel when a horse's disposition changes
✔    This facility enlists the services of a professional saddle fitter at least once a year
✔    Assigned tack is clearly labeled
✔    Tack is stored in a climate-controlled location
Not Checked:
     All horses have specifically assigned tack, apparel and equipment that is not shared
    Tack is cleaned only when needed
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    Emergency phone numbers are posted prominently
✔    The facility maintains at least two weeks of hay, feed, shavings and medications
✔    The facility collects and maintains medical information from staff, volunteers, and clients
✔    The facility maintains appropriate liability and/or workers' compensation insurance
✔    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
✔    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
    Emergency procedures are posted prominently
    The facility owns or has access to a generator

The written EPP addresses the following areas:
✔    Local fire department and/or the state's emergency planning department procedures
✔    Medical emergencies for clients, staff, and volunteers
✔    Medical emergencies for horses
✔    Evacuation plans
✔    Power outages
✔    Fire
✔    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
✔    Protocols to notify emergency personnel
Not Checked:
    Terrorist attacks
    Building/facility exit plans

The facility follows the specific procedures to help PREVENT emergency situations:
✔    Smoking is strictly prohibited
✔    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔    Aisles and doorways are kept clear
✔    Heaters with automatic shutoff settings are used
Not Checked:
    NO SMOKING signs are posted prominently
    Hay is stored away from permanent or temporary structures where horses are stalled

How often are the following checked or performed?
Fire Extinguishers are checked: Semi-annually
Smoke detectors are checked: Quarterly
Electrical Systems are checked: Semi-annually
Fencelines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Semi-annually
Review of safety protocols with volunteers are conducted: Weekly
The Emergency Preparedness Plan is reviewed and updated: Annually

Horse Transportion
2-horse trailer with truck or van:
    0 Owned onsite  1 Access onsite but not owned  2 Access offsite;
3-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  2 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;


Equine Assisted Activities & Therapies (EAAT)
Total number of individual clients (not lessons) served annually:
Total number of individual clients participating in unmounted activities per week:
Total number of individual clients participating in mounted activities per week:
Total number of horses participating in EAAT programs at this facility:
Number of horses aged 3-8:
Number of horses aged 9-14:
Number of horses aged 15-20:
Number of horses aged over 20:
Average number of mounted hours per day each horse works:
Average number of unmounted hours per day each horse works:
Total number:
Total number of mounted horse hours per week:
Total number of unmounted horse hours per week:
Number of days per week that mounted programs are conducted at this facility:
Number of weeks per year that mounted programs are conducted at this facility:
Number of days per week that unmounted programs are conducted at this facility:
Number of weeks per year that unmounted programs are conducted at this facility:

Maker's Mark Secretariat Center

Equine Costs and Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs
Actual Horse Care Costs
$22398     Feed (Grain/Hay)
$598     Bedding
$3329     Veterinarian
$10630     Farrier
$5435     Dentist
$7354     Other Therapies
$0     Manure Removal
$2145     Medications & Supplements
$574     Horse Transportation
$7455     Maintenance
$4327     Horse/Barn Supplies
$35808     Horse Care Staff
$0     Horse Training
$8627     Other direct horse-related costs not including overhead or other program costs.
$108680     2018 Total Horse Care Costs
Donated Horse Care Costs
$0     Feed (Grain/Hay)
$0     Bedding
$7500     Veterinarian
$0     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$4700     Horse Transportation
$0     Maintenance
$0     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$12200     2018 Total Donated Costs


Additional Explanation:
"Maintenance" includes pasture maintenance and landscaping services. "Horse care staff" represents the salary of our barn manager/trainer. "Horse Training" does not have a cost associated with it because we are not paying out money for training other than the expenses already included above. The MMSC does not pay for manure removal as that is included in our lease with the Kentucky Horse Park. For our donated services, the numbers are difficult to calculate. In 2019, we have a new system for this but it wasn't in place for 2018. We receieve feed, farrier care, dental care, and alternative therapies at a discount. We receive $7500 of donated vet care from Hagyard, as well as discounted medications.

Average cost per day per horse: $27
Average length of stay for an equine: 71 days
Based on a total of 4065 days equines were in the care of this facility during 2018

Maker's Mark Secretariat Center

Equine Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs

2018 Maker's Mark Secretariat Center Horse Inventory
7 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
37 Donated
10 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
3 Returned
50 Total intakes
LESS: Horse Departure during 2018
41 Horses adopted/sold:
9 Horses transferred/returned
0 Horses deceased
50 Total departures
7 Number of horses involved with your programs on December 31, 2018
7 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 7 on 1/1/2018+ 50 Intakes - 50 Departures = 7 on 12/31/2018

7 Total number of all horses at this facility on December 31, 2018
15 Maximum capacity of horses at this facility on December 31, 2018

Additional Explanation:
"Free Lease" box = Horses transferring from a different MMSC facility back to the MMSC main campus to be adopted "Total number of horses transferred/returned during the year" = Horses transferring out of the MMSC main campus and to a MMSC foster facility In both of the above cases, these are horses that MMSC owned and continued to own - they simply moved from one of our facilities to another. Total numbers for MMSC overall are as follows: 17 horses owned by MMSC at the beginning of 2018 37 horses donated to MMSC during 2018 3 horses returned to the MMSC during 2018 57 total horses owned by MMSC in 2018 41 adoptions in 2018 16 horses owned by MMSC at the end of 2018



50 Detail Horse Intake during 2018
37 Donated
37Thoroughbred
3 Aged Under 3
2 Geldings
1 Mares
31 Aged 3-9
23 Geldings
8 Mares
3 Aged 10-14
3 Geldings

10 Free Leased
10Thoroughbred
10 Aged 3-9
7 Geldings
3 Mares

0 Purchased from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
3 Returned
3Thoroughbred
3 Aged 3-9
1 Geldings
2 Mares



Re-homing Detail during 2018:
41 Horses adopted/sold by breed, age & intended use:
41Thoroughbred
1 Aged Under 3 for Competition  Recreation  
37 Aged 3-9 for Competition  Recreation  Lessons  
3 Aged 10-14 for Competition  Recreation  
Aged 15-20
Aged Over 20


Barter Farm
Barter Farm
465 Balden Lane Harrodsburg KY 40330
Contact: Susanna Thomas
Contact's Phone: 859-421-2948
Contact's Email: susanna@secretariatcenter.org

Does your organization own, lease or use a part of this facility? Use

If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
Susanna Thomas
465 Balden Lane
Harrodsburg, KY 40330
859-421-2948
susanna@secretariatcenter.org

If not owned, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     Barter Farm is an approved foster farm of the MMSC under the MMSC's foster farm policies. It is also approved through the MMSC's Thoroughbred Aftercare Alliance accreditation. As such, there is no specific start date and end date of the term of the agreement. The horses kept at Barter Farm are typically horses in the Clean Start Program. We pay to board each horse at Barter Farm at a set rate per month for as long as the horse needs, and a signed Foster Contract is completed for each horse.

If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated. 
     Susanna Thomas, MMSC Executive Director, owns and lives at Barter Farm. She is the MMSC's contact. All protocols that she established at the MMSC are exercised at Barter Farm. Susanna, as sole caretaker of the foster horses, provides whatever services are needed for each horse on let down and rehab. Each horse has its own needs and services for each horse are agreed upon prior to the horse arriving at Barter Farm. The MMSC pays for any vet/farrier bills or medical expenses directly. The MMSC pays Susanna a per month rate for board that includes feed and hay for each horse. Susanna discounts her board for the MMSC horses to the same rate that is agreed on for Gemstone Farm.

Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     The MMSC is accredited through the Thoroughbred Aftercare Alliance. The MMSC received this honor in the fall of 2015 and 2017, and is currently applying for re-accreditation for the 2019-2020 cycle. Barter Farm is an approved facility of the MMSC with the Thoroughbred Aftercare Alliance.

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Lexington-Fayette Animal Care and Control 1600 Old Frankfort Pike Lexington, KY 40504 859-255-9033

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     na

Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No

Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility:

Instructors Assigned to this Facility: (see Instructor Section below for details)

Barter Farm

Grounds
Total acreage dedicated specifically to the horses: 18
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 4
Pastures: 5  Paddocks/Pens: 1
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 0  Indoor Rings: 0




Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    No    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/encosures?    Yes    
How often are the stalls/enclosures cleaned? Less often than Weekly
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to insure safety in all areas of facility?     No    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 0-3;
How many hours per day, on average, are horses turned out:
    Horses are out 24/7

The following describes the pastures at this facility:
✔    A dedicated staff person(s) is responsible for pasture management
✔    All pastures are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔    Pastures are rotated
✔    Pastures have natural protection for horses (i.e., trees)
✔    Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following describes the turnout areas other than pastures at this facility:
✔    This facility does not have turnout areas
Not Checked:
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Turnout areas have man-made protection for horses (i.e., shelters)
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
✔    The perimeter of the property is fully fenced
Not Checked:
    A security guard is present at night
    Horses are checked overnight
    By Appointment Only signs are posted.
    No Trespassing signs are posted
    Hold Harmless signs are posted
    Authorized Personnel Only signs are posted
    Entrance gates are locked at night
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)

Barter Farm

Veterinarian Information
Vet Assessment  conducted on 02/22/2019
Veterinarian: Dr. Elizabeth Barrett
Clinic Name: Hagyard Equine Medical Institute    Street: 4250 Iron Works Pike    City: Lexington  State: KY    Zip: 40511
Phone: 8593212315  
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)
    The organization utilizes its own system to maintain records

The following items are consistent with our feed management plan and practices:
✔    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔    Horses are fed in groups
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Horses are fed in individual stalls
    The feed chart is centrally located and updated as needed

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
✔    Horses at our facility may be treated by an equine chiropractor
✔    Horses at our facility may be treated by an equine acupuncturist
✔    Horses at our facility may be treated by an equine massage therapist
✔    Horses at our facility may be treated by an equine nutritionist
Not Checked:
    Horses are assigned a Henneke Body Condition score upon arrival at the facility
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated annually
    The Henneke Body Condition score is updated with each visit by the veterinarian
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse annually and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
    A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Only when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    Fecal testing is performed prior to the use of a de-wormer.

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly Spray Repellent
    Fly Masks
    Fly Sheets

The following represent the biosecurity practices in place at facility:
✔    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
✔    The organization has a written biosecurity plan
✔    All staff are trained in best practices related to biosecurity
✔    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
✔    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
✔    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
✔    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
✔    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
✔    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
✔    Latex gloves are worn when working with sick, affected and/or quarantined horses
Not Checked:
    All volunteers are trained in best practices related to biosecurity
    A specific individual is assigned to care for sick, affected and/or quarantined horses
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses

The following represent the manure removal practices in place at facility:
✔    Manure piles are composted or spread on pastures
Not Checked:
    Manure is stored in dumpster(s)
    Manure is piled in an area where horses are not located
    Manure piles are covered
    Manure is hauled, sold or given away
    Our organization adheres to the manure management guidelines set by state and/or local authorities

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    A notebook or binder with photos and information on each horse is easily accessible
✔    Horse photos and profiles are available on the website
✔    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions
Not Checked:
    Horses are assigned the same stall/location each day
    Name plates are located on the stall
    Photos are located on the stall
    Horses wear halters with nametags
    A map/diagram is posted showing the location of each horse with horse names and photos
    Staff/volunteers are provided training on confirmation, markings, colors, and breeds
    Horses are assigned the same stall/location each day

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
✔    Blankets, sheets and turn out apparel are cleaned regularly as needed
✔     Halters are shared
Not Checked:
     All horses have specifically assigned tack, apparel and equipment that is not shared
    Saddles are shared
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
    Tack is cleaned after each use
    Tack is cleaned weekly
    Tack is cleaned only when needed
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when a horse's body condition changes
    Tack is assessed for fit by trained personnel when a horse's disposition changes
    This facility enlists the services of a professional saddle fitter at least once a year
    Assigned tack is clearly labeled
    Tack is stored in a climate-controlled location
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    Emergency phone numbers are posted prominently
✔    The facility maintains at least two weeks of hay, feed, shavings and medications
✔    The facility maintains appropriate liability and/or workers' compensation insurance
✔    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
✔    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
    Emergency procedures are posted prominently
    The facility owns or has access to a generator
    The facility collects and maintains medical information from staff, volunteers, and clients

The written EPP addresses the following areas:
✔    Local fire department and/or the state's emergency planning department procedures
✔    Medical emergencies for clients, staff, and volunteers
✔    Medical emergencies for horses
✔    Evacuation plans
✔    Power outages
✔    Fire
✔    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
✔    Protocols to notify emergency personnel
Not Checked:
    Terrorist attacks
    Building/facility exit plans

The facility follows the specific procedures to help PREVENT emergency situations:
✔    Smoking is strictly prohibited
✔    Hay is stored away from permanent or temporary structures where horses are stalled
✔    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔    Aisles and doorways are kept clear
Not Checked:
    NO SMOKING signs are posted prominently
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Semi-annually
Smoke detectors are checked: Semi-annually
Electrical Systems are checked: Semi-annually
Fencelines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Not at all/NA
Review of safety protocols with volunteers are conducted: Not at all/NA
The Emergency Preparedness Plan is reviewed and updated: Annually

Horse Transportion
2-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  1 Access offsite;
3-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  1 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;


Equine Assisted Activities & Therapies (EAAT)
Total number of individual clients (not lessons) served annually:
Total number of individual clients participating in unmounted activities per week:
Total number of individual clients participating in mounted activities per week:
Total number of horses participating in EAAT programs at this facility:
Number of horses aged 3-8:
Number of horses aged 9-14:
Number of horses aged 15-20:
Number of horses aged over 20:
Average number of mounted hours per day each horse works:
Average number of unmounted hours per day each horse works:
Total number:
Total number of mounted horse hours per week:
Total number of unmounted horse hours per week:
Number of days per week that mounted programs are conducted at this facility:
Number of weeks per year that mounted programs are conducted at this facility:
Number of days per week that unmounted programs are conducted at this facility:
Number of weeks per year that unmounted programs are conducted at this facility:

Barter Farm

Equine Costs and Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs
Actual Horse Care Costs
$0     Feed (Grain/Hay)
$0     Bedding
$0     Veterinarian
$0     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$0     Horse Transportation
$0     Maintenance
$0     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$10299.42     Other direct horse-related costs not including overhead or other program costs.
$10299.42     2018 Total Horse Care Costs
Donated Horse Care Costs
$0     Feed (Grain/Hay)
$0     Bedding
$0     Veterinarian
$0     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$0     Horse Transportation
$0     Maintenance
$0     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$5593.68     Other direct horse-related costs not including overhead or other program costs.
$5593.68     2018 Total Donated Costs


Additional Explanation:
The MMSC boards horses at Barter Farm for a set monthly fee that covers feed, hay bedding, supplements, etc. Should the horses need a farrier or vet, that is billed directly to the MMSC and therefore reflected in the expenses for the MMSC, but most horses going to Barter Farm are there for let-down - they are evaluated prior to going there, their shoes are taken off, and they are given time to be a horse. The standard monthly boarding charge is $495 at Barter Farm and this is discounted 35% for the MMSC. Above, Other Costs represents the board fees.

Average cost per day per horse: $10
Average length of stay for an equine: 90 days
Based on a total of 1080 days equines were in the care of this facility during 2018

Barter Farm

Equine Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs

2018 Barter Farm Horse Inventory
7 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
5 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
5 Total intakes
LESS: Horse Departure during 2018
Horses adopted/sold:
12 Horses transferred/returned
Horses deceased
12 Total departures
0 Number of horses involved with your programs on December 31, 2018
0 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 7 on 1/1/2018+ 5 Intakes - 12 Departures = 0 on 12/31/2018

5 Total number of all horses at this facility on December 31, 2018
12 Maximum capacity of horses at this facility on December 31, 2018

Additional Explanation:
Barter Farm is a foster farm for the MMSC, primarily used for horses in our Clean Start Program who require more let down and/or rehab care prior to beginning training for a new career. Horses are not donated to or adopted from this facility. In regards to the numbers above, "donated" refers to horses being moved from another MMSC facility to this one, and "Transferred" refers to the horses at Barter Farm being moved back to the MMSC to commence training in our Horse Centered Reschooling Program.



5 Detail Horse Intake during 2018
5 Donated
5Thoroughbred
5 Aged 3-9
5 Geldings

0 Free Leased
0 Purchased from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned



Gemstone Farm
Gemstone Farm
3950 Bryan Station Rd. Lexington KY 40516
Contact: Diana Shoop
Contact's Phone: 859-559-8277
Contact's Email: equinemaid@mac.com

Does your organization own, lease or use a part of this facility? Use

If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
Susan Weisenberger
859-338-2853
brightshade@icloud.com

If not owned, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     Gemstone Farm is an approved foster farm of the MMSC under the MMSC's foster farm policies. It is also approved through the MMSC's Thoroughbred Aftercare Alliance accreditation. As such, there is no specific start date and end date of the term of the agreement. The horses kept at Gemstone Farm are typically horses in the Clean Start Program. We pay to board each horse at Gemstone Farm at a set rate per month for as long as the horse needs, and a signed Foster Contract is completed for each horse.

If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated. 
     Diana Shoop leases the farm and is the owner/operator of Gemstone Farm. She is the MMSC's contact. Diana provides whatever services are needed for each horse, be that stall rest with hand-walking, limited turnout, or full pasture board. Each horse has its own needs and services for each horse are agreed upon prior to the horse arriving at Gemstone Farm. The MMSC pays for any vet bills or medical expenses directly. The MMSC also pays Diana a per month rate for board that includes feed and hay for each horse, and the MMSC also reimburses Diana for farrier expenses. Diana is very generous to discount her board for the MMSC horses, and she receives the difference in her full rate and the MMSC's rate as a gift-in-kind tax deduction.

Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     The MMSC is accredited through the Thoroughbred Aftercare Alliance. The MMSC received this honor in the fall of 2015 and 2017, and is currently applying for re-accreditation for the 2019-2020 cycle. Gemstone Farm is an approved facility of the MMSC with the Thoroughbred Aftercare Alliance.

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Lexington-Fayette Animal Care and Control 1600 Old Frankfort Pike Lexington, KY 40504 859-255-9033

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     n/a

Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No

Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility:

Instructors Assigned to this Facility: (see Instructor Section below for details)

Gemstone Farm

Grounds
Total acreage dedicated specifically to the horses: 145
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds:
Pastures: 2  Paddocks/Pens:
Uncovered Outdoor Rings:   Covered Outdoor Rings:   Indoor Rings:






Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    No    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/encosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to insure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 0-3;
How many hours per day, on average, are horses turned out:
    Horses are out 1 to 3 hours per day
    Horses are out 4 to 8 hours per day
    Horses are out 9 to 15 hours per day
    Horses are out 16+ hours per day
    Horses are out 24/7
    Horses are out 24/7 except they are brought in if there is inclement weather

The following describes the pastures at this facility:
✔    A dedicated staff person(s) is responsible for pasture management
✔    All pastures are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔    Pastures are rotated
✔    Pastures have natural protection for horses (i.e., trees)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Pastures have man-made protection for horses (i.e., shelters)

The following describes the turnout areas other than pastures at this facility:
✔    A dedicated staff person(s) is responsible for the maintenance of turnout areas
✔    All turnout areas are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Turnout areas have man-made protection for horses (i.e., shelters)

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
✔    Entrance gates are locked at night
✔    Visitors are only permitted at specific times
✔    The perimeter of the property is fully fenced
Not Checked:
    A security guard is present at night
    Horses are checked overnight
    By Appointment Only signs are posted.
    No Trespassing signs are posted
    Hold Harmless signs are posted
    Authorized Personnel Only signs are posted
    Visitors are only permitted in specific areas
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)

Gemstone Farm

Veterinarian Information
Vet Assessment  conducted on 02/22/2019
Veterinarian: Dr. Heath Soignier
Clinic Name: Rood & Riddle    Street: 2150 Georgetown Rd    City: Lexington  State: KY    Zip: 40511
Phone: 859-233-0371  
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)
    The organization utilizes its own system to maintain records

The following items are consistent with our feed management plan and practices:
✔    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔    Horses are fed in individual stalls
✔    Horses are fed in groups
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The feed chart is centrally located and updated as needed
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
Not Checked:
    Horses are assigned a Henneke Body Condition score upon arrival at the facility
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated annually
    The Henneke Body Condition score is updated with each visit by the veterinarian
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse annually and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
    A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed
    Horses at our facility may be treated by an equine chiropractor
    Horses at our facility may be treated by an equine acupuncturist
    Horses at our facility may be treated by an equine massage therapist
    Horses at our facility may be treated by an equine nutritionist

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Only when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    A de-wormer is used without fecal testing

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly Spray Repellent
    Fly Masks
    Fly Sheets

The following represent the biosecurity practices in place at facility:
✔    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
✔    The organization has a written biosecurity plan
✔    All staff are trained in best practices related to biosecurity
✔    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
✔    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
✔    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
✔    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
✔    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
✔    Latex gloves are worn when working with sick, affected and/or quarantined horses
Not Checked:
    All volunteers are trained in best practices related to biosecurity
    A specific individual is assigned to care for sick, affected and/or quarantined horses
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses

The following represent the manure removal practices in place at facility:
✔    Manure piles are composted or spread on pastures
✔    Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
    Manure is stored in dumpster(s)
    Manure is piled in an area where horses are not located
    Manure piles are covered
    Manure is hauled, sold or given away

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    Horses wear halters with nametags
✔    A notebook or binder with photos and information on each horse is easily accessible
✔    Horse photos and profiles are available on the website
✔    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions
✔    Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
    Horses are assigned the same stall/location each day
    Name plates are located on the stall
    Photos are located on the stall
    A map/diagram is posted showing the location of each horse with horse names and photos
    Staff/volunteers are provided training on confirmation, markings, colors, and breeds

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔     All horses have specifically assigned tack, apparel and equipment that is not shared
✔    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
✔    Blankets, sheets and turn out apparel are cleaned regularly as needed
Not Checked:
    Saddles are shared
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
     Halters are shared
    Tack is cleaned after each use
    Tack is cleaned weekly
    Tack is cleaned only when needed
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when a horse's body condition changes
    Tack is assessed for fit by trained personnel when a horse's disposition changes
    This facility enlists the services of a professional saddle fitter at least once a year
    Assigned tack is clearly labeled
    Tack is stored in a climate-controlled location
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    The facility maintains at least two weeks of hay, feed, shavings and medications
✔    The facility maintains appropriate liability and/or workers' compensation insurance
✔    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
✔    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
    Emergency procedures are posted prominently
    Emergency phone numbers are posted prominently
    The facility owns or has access to a generator
    The facility collects and maintains medical information from staff, volunteers, and clients

The written EPP addresses the following areas:
✔    Local fire department and/or the state's emergency planning department procedures
✔    Medical emergencies for clients, staff, and volunteers
✔    Medical emergencies for horses
✔    Fire
✔    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
✔    Protocols to notify emergency personnel
Not Checked:
    Evacuation plans
    Power outages
    Terrorist attacks
    Building/facility exit plans

The facility follows the specific procedures to help PREVENT emergency situations:
✔    Smoking is strictly prohibited
✔    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔    Aisles and doorways are kept clear
Not Checked:
    NO SMOKING signs are posted prominently
    Hay is stored away from permanent or temporary structures where horses are stalled
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Semi-annually
Smoke detectors are checked: Semi-annually
Electrical Systems are checked: Semi-annually
Fencelines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Semi-annually
Review of safety protocols with staff are conducted: Semi-annually
Review of safety protocols with volunteers are conducted: Not at all/NA
The Emergency Preparedness Plan is reviewed and updated: Semi-annually

Horse Transportion
2-horse trailer with truck or van:
    0 Owned onsite   Access onsite but not owned  1 Access offsite;
3-horse trailer with truck or van:
    0 Owned onsite   Access onsite but not owned   Access offsite;
4-horse trailer with truck or van:
    0 Owned onsite   Access onsite but not owned  1 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite   Access onsite but not owned   Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite   Access onsite but not owned   Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite   Access onsite but not owned   Access offsite;


Equine Assisted Activities & Therapies (EAAT)
Total number of individual clients (not lessons) served annually:
Total number of individual clients participating in unmounted activities per week:
Total number of individual clients participating in mounted activities per week:
Total number of horses participating in EAAT programs at this facility:
Number of horses aged 3-8:
Number of horses aged 9-14:
Number of horses aged 15-20:
Number of horses aged over 20:
Average number of mounted hours per day each horse works:
Average number of unmounted hours per day each horse works:
Total number:
Total number of mounted horse hours per week:
Total number of unmounted horse hours per week:
Number of days per week that mounted programs are conducted at this facility:
Number of weeks per year that mounted programs are conducted at this facility:
Number of days per week that unmounted programs are conducted at this facility:
Number of weeks per year that unmounted programs are conducted at this facility:

Gemstone Farm

Equine Costs and Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs
Actual Horse Care Costs
$0     Feed (Grain/Hay)
$0     Bedding
$0     Veterinarian
$0     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$0     Horse Transportation
$0     Maintenance
$0     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$550     Other direct horse-related costs not including overhead or other program costs.
$550     2018 Total Horse Care Costs
Donated Horse Care Costs
$0     Feed (Grain/Hay)
$0     Bedding
$0     Veterinarian
$0     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$0     Horse Transportation
$0     Maintenance
$0     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$4200     Other direct horse-related costs not including overhead or other program costs.
$4200     2018 Total Donated Costs


Additional Explanation:
The MMSC boards horses at Gemstone for a set monthly fee that covers feed, hay bedding, supplements, etc. Should the horses need a vet, that is billed directly to the MMSC and therefore reflected in the expenses for the MMSC. The MMSC is paying $10 per day for board, which is a 40% discount off her standard $25 per day. Regarding the actual payments of the above amount, no expenses to Gemstone Farm were actually paid in 2018. Diana did not invoice the MMSC for a few horses at the beginning of the year (that is included in the donated services section above), and we paid for the horses boarding with her at the end of 2018 in the beginning of 2019.

Average cost per day per horse: $3
Average length of stay for an equine: 24 days
Based on a total of 190 days equines were in the care of this facility during 2018

Gemstone Farm

Equine Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs

2018 Gemstone Farm Horse Inventory
3 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
5 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
5 Total intakes
LESS: Horse Departure during 2018
0 Horses adopted/sold:
3 Horses transferred/returned
0 Horses deceased
3 Total departures
5 Number of horses involved with your programs on December 31, 2018
5 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 3 on 1/1/2018+ 5 Intakes - 3 Departures = 5 on 12/31/2018

50 Total number of all horses at this facility on December 31, 2018
70 Maximum capacity of horses at this facility on December 31, 2018

Additional Explanation:
Gemstone Farm is a foster farm for the MMSC, primarily used for horses in our Clean Start Program who require more let down and/or rehab care prior to beginning training for a new career. Horses are not donated to or adopted from this facility. In regards to the numbers above, "donated" refers to horses being moved from another MMSC facility to this one, and "Transferred" refers to the horses at Gemstone Farm being moved back to the MMSC to commence training in our Horse Centered Reschooling Program.



5 Detail Horse Intake during 2018
5 Donated
5Thoroughbred
1 Aged Under 3
1 Geldings
4 Aged 3-9
4 Geldings

0 Free Leased
0 Purchased from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned



Cattail Farm
Cattail Farm
5200 Troy Pike Versailles KY 40383
Contact: Amy Taylor
Contact's Phone: 859-317-0196
Contact's Email: amy.taylor@ctgrp.org

Does your organization own, lease or use a part of this facility? Use

If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
Martha and Robert Wetter
5200 Troy Pike, Versailles, KY 40383
859-873-8900
rwetter@windstream.net

If not owned, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     Cattail Farm is an approved foster farm of the MMSC under the MMSC's foster farm policies. It is also approved through the MMSC's Thoroughbred Aftercare Alliance accreditation. As such, there is no specific start date and end date of the term of the agreement. The horses kept at Cattail Farm may be either horses in the Clean Start Program who are in need of let down time, or they may be horses in training with our contact at the farm, Amy Taylor. A signed Foster Contract is completed for each horse located at Cattail Farm, and only 1-2 MMSC horses are kept at this farm at one time.

If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated. 
     Amy Taylor is the daughter of the farm owners, and she shares its facilities with her parents. Amy is the MMSC's contact. Amy provides whatever services are needed for each horse. Each horse has its own needs and services for each horse are agreed upon prior to the horse arriving at Cattail Farm. The MMSC pays for any vet bills, medical expenses, and supplements directly. Amy is very generous to provide free board and feed to the MMSC horses, and she receives a gift-in-kind tax deduction in return.

Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     The MMSC is accredited through the Thoroughbred Aftercare Alliance. The MMSC received this honor in the fall of 2015 and 2017, and is currently applying for re-accreditation for the 2019-2020 cycle. Cattail Farm is an approved facility of the MMSC with the Thoroughbred Aftercare Alliance.

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Woodford County Animal Control 210 Beasley Road Versailles, KY 40383 859-879-0598

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     n/a

Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No

Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility:

Instructors Assigned to this Facility: (see Instructor Section below for details)

Cattail Farm

Grounds
Total acreage dedicated specifically to the horses: ~35
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 0
Pastures: 1  Paddocks/Pens: 0
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 0  Indoor Rings: 0






Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/encosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to insure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 9-12
How many hours per day, on average, are horses turned out:
    Horses are out 9 to 15 hours per day

The following describes the pastures at this facility:
✔    A dedicated staff person(s) is responsible for pasture management
✔    All pastures are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔    Pastures are rotated
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Pastures have natural protection for horses (i.e., trees)
    Pastures have man-made protection for horses (i.e., shelters)

The following describes the turnout areas other than pastures at this facility:
✔    This facility does not have turnout areas
Not Checked:
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Turnout areas have man-made protection for horses (i.e., shelters)
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
✔    Entrance gates are locked at night
✔    Visitors are only permitted at specific times
✔    Visitors are only permitted in specific areas
✔    The perimeter of the property is fully fenced
Not Checked:
    A security guard is present at night
    Horses are checked overnight
    By Appointment Only signs are posted.
    No Trespassing signs are posted
    Hold Harmless signs are posted
    Authorized Personnel Only signs are posted
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)

Cattail Farm

Veterinarian Information
Vet Assessment  conducted on 02/25/2019
Veterinarian: Dr. Michael Beyer
Clinic Name: Equine Health Care, P.S.C.    Street: P.O. Box 530    City: Versailles  State: KY    Zip: 40383
Phone: 859-873-5509  
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)
    The organization utilizes its own system to maintain records

The following items are consistent with our feed management plan and practices:
✔    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔    Horses are fed in individual stalls
✔    Horses are fed in groups
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The feed chart is centrally located and updated as needed
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
✔    Horses at our facility may be treated by an equine chiropractor
✔    Horses at our facility may be treated by an equine acupuncturist
✔    Horses at our facility may be treated by an equine massage therapist
✔    Horses at our facility may be treated by an equine nutritionist
Not Checked:
    Horses are assigned a Henneke Body Condition score upon arrival at the facility
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated annually
    The Henneke Body Condition score is updated with each visit by the veterinarian
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse annually and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
    A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Only when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    Fecal testing is performed prior to the use of a de-wormer.

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
✔    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
✔    The organization has a written biosecurity plan
✔    All staff are trained in best practices related to biosecurity
✔    A specific individual is assigned to care for sick, affected and/or quarantined horses
✔    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
✔    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
✔    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
✔    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
✔    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
✔    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
✔    Latex gloves are worn when working with sick, affected and/or quarantined horses
Not Checked:
    All volunteers are trained in best practices related to biosecurity
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses

The following represent the manure removal practices in place at facility:
✔    Manure piles are composted or spread on pastures
✔    Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
    Manure is stored in dumpster(s)
    Manure is piled in an area where horses are not located
    Manure piles are covered
    Manure is hauled, sold or given away

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    Horses are assigned the same stall/location each day
✔    Name plates are located on the stall
✔    Horses wear halters with nametags
✔    A notebook or binder with photos and information on each horse is easily accessible
✔    Horse photos and profiles are available on the website
✔    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions
✔    Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
    Photos are located on the stall
    A map/diagram is posted showing the location of each horse with horse names and photos
    Staff/volunteers are provided training on confirmation, markings, colors, and breeds

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔    Saddles are shared
✔    Saddle pads are shared
✔    Bridles are shared
✔    Bits are shared
✔    Blankets are shared
✔    Sheets are shared
✔    Turnout apparel is shared
✔    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
✔    Blankets, sheets and turn out apparel are cleaned regularly as needed
✔    Tack is cleaned after each use
✔    Tack is inspected for overall working condition before each use by trained personnel
✔    Tack is assessed for fit before each use by trained personnel
✔    Tack is assessed for fit by trained personnel when a horse's body condition changes
✔    Tack is assessed for fit by trained personnel when a horse's disposition changes
✔    Tack is stored in a climate-controlled location
Not Checked:
     All horses have specifically assigned tack, apparel and equipment that is not shared
     Halters are shared
    Tack is cleaned weekly
    Tack is cleaned only when needed
    This facility enlists the services of a professional saddle fitter at least once a year
    Assigned tack is clearly labeled
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    Emergency phone numbers are posted prominently
✔    The facility maintains at least two weeks of hay, feed, shavings and medications
✔    The facility collects and maintains medical information from staff, volunteers, and clients
✔    The facility maintains appropriate liability and/or workers' compensation insurance
✔    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
✔    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
    Emergency procedures are posted prominently
    The facility owns or has access to a generator

The written EPP addresses the following areas:
✔    Medical emergencies for clients, staff, and volunteers
✔    Medical emergencies for horses
✔    Power outages
✔    Fire
✔    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
✔    Terrorist attacks
✔    Protocols to notify emergency personnel
Not Checked:
    Local fire department and/or the state's emergency planning department procedures
    Evacuation plans
    Building/facility exit plans

The facility follows the specific procedures to help PREVENT emergency situations:
✔    Smoking is strictly prohibited
✔    NO SMOKING signs are posted prominently
✔    Hay is stored away from permanent or temporary structures where horses are stalled
✔    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔    Aisles and doorways are kept clear
Not Checked:
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Semi-annually
Smoke detectors are checked: Semi-annually
Electrical Systems are checked: Semi-annually
Fencelines are checked: Weekly
Turnout Areas are checked: Weekly
Sprinkler systems are checked: Semi-annually
Fire drills are conducted: Annually
Review of safety protocols with staff are conducted: Semi-annually
Review of safety protocols with volunteers are conducted: Not at all/NA
The Emergency Preparedness Plan is reviewed and updated: Annually

Horse Transportion
2-horse trailer with truck or van:
     Owned onsite  1 Access onsite but not owned  1 Access offsite;
3-horse trailer with truck or van:
     Owned onsite   Access onsite but not owned   Access offsite;
4-horse trailer with truck or van:
     Owned onsite   Access onsite but not owned  2 Access offsite;
6-horse trailer with truck or van:
     Owned onsite   Access onsite but not owned   Access offsite;
8-horse trailer with truck or van:
     Owned onsite   Access onsite but not owned   Access offsite;
10-horse trailer with truck or van:
     Owned onsite   Access onsite but not owned   Access offsite;


Equine Assisted Activities & Therapies (EAAT)
Total number of individual clients (not lessons) served annually:
Total number of individual clients participating in unmounted activities per week:
Total number of individual clients participating in mounted activities per week:
Total number of horses participating in EAAT programs at this facility:
Number of horses aged 3-8:
Number of horses aged 9-14:
Number of horses aged 15-20:
Number of horses aged over 20:
Average number of mounted hours per day each horse works:
Average number of unmounted hours per day each horse works:
Total number:
Total number of mounted horse hours per week:
Total number of unmounted horse hours per week:
Number of days per week that mounted programs are conducted at this facility:
Number of weeks per year that mounted programs are conducted at this facility:
Number of days per week that unmounted programs are conducted at this facility:
Number of weeks per year that unmounted programs are conducted at this facility:

Cattail Farm

Equine Costs and Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs
Actual Horse Care Costs
$0     Feed (Grain/Hay)
$0     Bedding
$0     Veterinarian
$540     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$0     Horse Transportation
$0     Maintenance
$0     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$540     2018 Total Horse Care Costs
Donated Horse Care Costs
$0     Feed (Grain/Hay)
$0     Bedding
$0     Veterinarian
$0     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$0     Horse Transportation
$0     Maintenance
$0     Horse/Barn Supplies
$0     Horse Care Staff
$3616     Horse Training
$11095     Other direct horse-related costs not including overhead or other program costs.
$14711     2018 Total Donated Costs


Additional Explanation:
Cattail Farm provides board and training for a set number of MMSC horses for free. This covers the horse's feed, supplements, bedding, hay, vaccines, etc. The MMSC reimburses Cattail Farm for farrier expenses and emergency vet bills, should they arise. Above, Other Costs represents the board fees.

Average cost per day per horse: $1
Average length of stay for an equine: 67 days
Based on a total of 402 days equines were in the care of this facility during 2018

Cattail Farm

Equine Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs

2018 Cattail Farm Horse Inventory
0 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
6 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
6 Total intakes
LESS: Horse Departure during 2018
2 Horses adopted/sold:
3 Horses transferred/returned
0 Horses deceased
5 Total departures
1 Number of horses involved with your programs on December 31, 2018
1 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 0 on 1/1/2018+ 6 Intakes - 5 Departures = 1 on 12/31/2018

9 Total number of all horses at this facility on December 31, 2018
12 Maximum capacity of horses at this facility on December 31, 2018

Additional Explanation:
Cattail Farm is a foster farm for the MMSC, and is used for both horses in our Clean Start Program who require more let down and/or rehab care prior to beginning training for a new career and horses in our Horse Centered Reschooling Program. Horses are not donated to this facility, and they may be adopted from this facility or they may be transferred back to the MMSC's main campus to be adopted. In regards to the numbers above, "donated" refers to horses being moved from another MMSC facility to this one, and "Transferred" refers to the horses at Cattail Farm that moved back to the MMSC main campus to be adopted.



6 Detail Horse Intake during 2018
6 Donated
6Thoroughbred
6 Aged 3-9
2 Geldings
4 Mares

0 Free Leased
0 Purchased from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned


Re-homing Detail during 2018:
2 Horses adopted/sold by breed, age & intended use:
2Thoroughbred
Aged Under 3
2 Aged 3-9 for Competition  Recreation  Lessons  
Aged 10-14
Aged 15-20
Aged Over 20


The Ranch
The Ranch
9436 W Steger Road Frankfort IL 60423
Contact: Daniele Turner
Contact's Phone: 708-710-2106
Contact's Email: info@clubk9attheranch.com

Does your organization own, lease or use a part of this facility? Use

If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
Rick Bulthuis
9436 W Steger Road
Frankfort, IL
rick@rickbulthuis.com
708-415-1801

If not owned, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     Our formal satellite agreement was entered into on March 28, 2019. There is no formal, agreed-upon end date. The agreement is a modified boarding and training contract, and the MMSC can remove the horses from the facility at any time.

If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated. 
     The satellite arrangement with The Ranch is currently a pilot program. The current arrangement is that The Ranch will provide board, training, and care for each horse located at the facility. The MMSC will reimburse these expenses when the horse is adopted. If the adoption fee does not cover the amount of expenses the horse incurred, The Ranch has agreed to take a loss. If the adoption fee exceeds the expenses, The Ranch will be given a bonus to make-up for any previous losses and to help grow the program.

Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     The MMSC is accredited through the Thoroughbred Aftercare Alliance. The MMSC received this honor in the fall of 2015 and 2017, and is currently applying for re-accreditation for the 2019-2020 cycle. When this process is complete for 2019, The Ranch will be an approved facility of the MMSC with the Thoroughbred Aftercare Alliance.

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Will County Animal Control 1200 S. Cedar Road Unit 1D New Lenox, IL 60451 815-462-5633 acontrol@willcountyillinois.com

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     n/a

Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No

Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility:

Instructors Assigned to this Facility: (see Instructor Section below for details)

The Ranch

Grounds
Total acreage dedicated specifically to the horses: ~15
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 0
Pastures: 11  Paddocks/Pens: 3
Uncovered Outdoor Rings: 2  Covered Outdoor Rings: 0  Indoor Rings: 1







Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/encosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to insure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 9-12
How many hours per day, on average, are horses turned out:
    Horses are out 9 to 15 hours per day

The following describes the pastures at this facility:
✔    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
✔    A dedicated staff person(s) is responsible for pasture management
✔    All pastures are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔    Pastures have natural protection for horses (i.e., trees)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Pastures are rotated
    Pastures have man-made protection for horses (i.e., shelters)

The following describes the turnout areas other than pastures at this facility:
✔    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
✔    A dedicated staff person(s) is responsible for the maintenance of turnout areas
✔    All turnout areas are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Turnout areas have man-made protection for horses (i.e., shelters)

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
✔    Horses are checked overnight
✔    Entrance gates are locked at night
✔    Visitors are only permitted at specific times
✔    Visitors are only permitted in specific areas
Not Checked:
    A security guard is present at night
    By Appointment Only signs are posted.
    No Trespassing signs are posted
    Hold Harmless signs are posted
    Authorized Personnel Only signs are posted
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
    The perimeter of the property is fully fenced

The Ranch

Veterinarian Information
Vet Assessment  conducted on 02/25/2019
Veterinarian: S. Katie Coleman
Clinic Name: Premier Equine Veterinary Service    Street: 1244 State Street    City: Lemont  State: IL    Zip: 60439
Phone: 888-860-0244  
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)
    Onsite computer with cloud-based backup storage system
    The organization utilizes its own system to maintain records

The following items are consistent with our feed management plan and practices:
✔    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔    Feed plans are determined in consultation with a veterinarian
✔    Supplement plans are determined in consultation with a veterinarian
✔    Horses are fed in individual stalls
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The feed chart is centrally located and updated as needed
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:
    Horses are fed in groups

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    The Henneke Body Condition score is updated with each visit by the veterinarian
✔    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
✔    Photographs are taken of each horse annually and kept with the horse's health records
✔    Horses at our facility may be treated by an equine chiropractor
✔    Horses at our facility may be treated by an equine acupuncturist
✔    Horses at our facility may be treated by an equine massage therapist
✔    Horses at our facility may be treated by an equine nutritionist
Not Checked:
    Horses are assigned a Henneke Body Condition score upon arrival at the facility
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated annually
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
    A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Only when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    The protocol for each horse is determined in consultation with a veterinarian
    A de-wormer is used without fecal testing

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
✔    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
✔    The organization has a written biosecurity plan
✔    All staff are trained in best practices related to biosecurity
✔    All volunteers are trained in best practices related to biosecurity
✔    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
✔    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
✔    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
✔    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
✔    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
✔    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
✔    Latex gloves are worn when working with sick, affected and/or quarantined horses
Not Checked:
    A specific individual is assigned to care for sick, affected and/or quarantined horses
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses

The following represent the manure removal practices in place at facility:
✔    Manure is piled in an area where horses are not located
✔    Manure is hauled, sold or given away
✔    Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
    Manure is stored in dumpster(s)
    Manure piles are covered
    Manure piles are composted or spread on pastures

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    Horses are assigned the same stall/location each day
✔    Name plates are located on the stall
✔    A notebook or binder with photos and information on each horse is easily accessible
✔    Horse photos and profiles are available on the website
Not Checked:
    Photos are located on the stall
    Horses wear halters with nametags
    A map/diagram is posted showing the location of each horse with horse names and photos
    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions
    Staff/volunteers are provided training on confirmation, markings, colors, and breeds
    Horses are assigned the same stall/location each day

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔    Saddles are shared
✔    Saddle pads are shared
✔    Bridles are shared
✔    Bits are shared
✔    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
✔    Blankets, sheets and turn out apparel are cleaned regularly as needed
✔    Tack is cleaned after each use
✔    Tack is cleaned weekly
✔    Tack is inspected for overall working condition before each use by trained personnel
✔    Tack is assessed for fit before each use by trained personnel
✔    Tack is assessed for fit by trained personnel when a horse's body condition changes
✔    Tack is assessed for fit by trained personnel when a horse's disposition changes
✔    This facility enlists the services of a professional saddle fitter at least once a year
✔    Tack is stored in a climate-controlled location
Not Checked:
     All horses have specifically assigned tack, apparel and equipment that is not shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
     Halters are shared
    Tack is cleaned only when needed
    Assigned tack is clearly labeled
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    Emergency phone numbers are posted prominently
✔    The facility owns or has access to a generator
✔    The facility maintains at least two weeks of hay, feed, shavings and medications
✔    The facility maintains appropriate liability and/or workers' compensation insurance
✔    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
    Emergency procedures are posted prominently
    The facility collects and maintains medical information from staff, volunteers, and clients
    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures

The written EPP addresses the following areas:
✔    Fire
✔    Building/facility exit plans
Not Checked:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for horses
    Evacuation plans
    Power outages
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Terrorist attacks
    Protocols to notify emergency personnel

The facility follows the specific procedures to help PREVENT emergency situations:
✔    Smoking is strictly prohibited
✔    Hay is stored away from permanent or temporary structures where horses are stalled
✔    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔    Aisles and doorways are kept clear
Not Checked:
    NO SMOKING signs are posted prominently
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Semi-annually
Smoke detectors are checked: Semi-annually
Electrical Systems are checked: Semi-annually
Fencelines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Semi-annually
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Semi-annually
Review of safety protocols with volunteers are conducted: Not at all/NA
The Emergency Preparedness Plan is reviewed and updated: Annually

Horse Transportion
2-horse trailer with truck or van:
     Owned onsite   Access onsite but not owned   Access offsite;
3-horse trailer with truck or van:
     Owned onsite   Access onsite but not owned   Access offsite;
4-horse trailer with truck or van:
     Owned onsite  1 Access onsite but not owned   Access offsite;
6-horse trailer with truck or van:
     Owned onsite   Access onsite but not owned   Access offsite;
8-horse trailer with truck or van:
     Owned onsite   Access onsite but not owned   Access offsite;
10-horse trailer with truck or van:
     Owned onsite   Access onsite but not owned   Access offsite;


Equine Assisted Activities & Therapies (EAAT)
Total number of individual clients (not lessons) served annually:
Total number of individual clients participating in unmounted activities per week:
Total number of individual clients participating in mounted activities per week:
Total number of horses participating in EAAT programs at this facility:
Number of horses aged 3-8:
Number of horses aged 9-14:
Number of horses aged 15-20:
Number of horses aged over 20:
Average number of mounted hours per day each horse works:
Average number of unmounted hours per day each horse works:
Total number:
Total number of mounted horse hours per week:
Total number of unmounted horse hours per week:
Number of days per week that mounted programs are conducted at this facility:
Number of weeks per year that mounted programs are conducted at this facility:
Number of days per week that unmounted programs are conducted at this facility:
Number of weeks per year that unmounted programs are conducted at this facility:

The Ranch

Equine Costs and Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs
Actual Horse Care Costs
$     Feed (Grain/Hay)
$     Bedding
$     Veterinarian
$     Farrier
$     Dentist
$     Other Therapies
$     Manure Removal
$     Medications & Supplements
$     Horse Transportation
$     Maintenance
$     Horse/Barn Supplies
$     Horse Care Staff
$     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$0     2018 Total Horse Care Costs
Donated Horse Care Costs
$     Feed (Grain/Hay)
$150     Bedding
$     Veterinarian
$     Farrier
$     Dentist
$     Other Therapies
$     Manure Removal
$     Medications & Supplements
$     Horse Transportation
$     Maintenance
$     Horse/Barn Supplies
$     Horse Care Staff
$     Horse Training
$3000     Other direct horse-related costs not including overhead or other program costs.
$3150     2018 Total Donated Costs


Additional Explanation:
In 2018, the Ranch fostered horses for the MMSC. The satellite contract and arrangement were not yet in place. Under a foster agreement, the Ranch donated board, care, and training to the MMSC. The Ranch charged $675 per month for full care board. Prorated for the days the MMSC horses were located at The Ranch, this comes out to $3,150 of donated board and care.

Average length of stay for an equine: 47 days
Based on a total of 140 days equines were in the care of this facility during 2018

The Ranch

Equine Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs

2018 The Ranch Horse Inventory
0 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
3 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
3 Total intakes
LESS: Horse Departure during 2018
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
0 Total departures
3 Number of horses involved with your programs on December 31, 2018
3 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 0 on 1/1/2018+ 3 Intakes - 0 Departures = 3 on 12/31/2018

22 Total number of all horses at this facility on December 31, 2018
27 Maximum capacity of horses at this facility on December 31, 2018

Additional Explanation:
The Ranch is a foster farm for the MMSC. Horses are not donated directly to The Ranch but rather to the MMSC overall. After evaluation at the MMSC, horses were shipped to The Ranch for winter foster care for December 2018 through winter 2019. They remained in MMSC's ownership.



3 Detail Horse Intake during 2018
3 Donated
3Thoroughbred
3 Aged 3-9
2 Geldings
1 Mares

0 Free Leased
0 Purchased from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned








FACILITY INVENTORY SUMMARY

Total Facilities: 5
Barter Farm
Maker's Mark Secretariat Center
Gemstone Farm
Cattail Farm
The Ranch

17 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
56 Donated
10 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
3 Returned
69 Total intakes
LESS: Horse Departure during 2018
43 Horses adopted/sold:
27 Horses transferred/returned
0 Horses deceased
70 Total departures
16 Number of horses involved with your programs on December 31, 2018
16 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 17 on 1/1/2018+ 69 Intakes - 70 Departures = 16 on 12/31/2018

93 Total number of all horses on December 31, 2018
136 Maximum capacity of horses on December 31, 2018




FACILITY COST SUMMARY

Total Facilities: 5
Barter Farm
Maker's Mark Secretariat Center
Gemstone Farm
Cattail Farm
The Ranch

Actual Horse Care Costs
$22398     Feed (Grain/Hay)
$598     Bedding
$3329     Veterinarian
$11170     Farrier
$5435     Dentist
$7354     Other Therapies
$0     Manure Removal
$2145     Medications & Supplements
$574     Horse Transportation
$7455     Maintenance
$4327     Horse/Barn Supplies
$35808     Horse Care Staff
$0     Horse Training
$19476.42     Other direct horse-related costs not including overhead or other program costs.
$120069.42     2018 Total Horse Care Costs
Donated Horse Care Costs
$0     Feed (Grain/Hay)
$150     Bedding
$7500     Veterinarian
$0     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$4700     Horse Transportation
$0     Maintenance
$     Horse/Barn Supplies
$0     Horse Care Staff
$3616     Horse Training
$23888.68     Other direct horse-related costs not including overhead or other program costs.
$39854.68     2018 Total Donated Costs

Average cost per day per horse: $20




INSTRUCTOR INFORMATION

V. INSTRUCTORS
This section is required only for organizations that provide equine assisted assisted activities and/or therapies (EAAT) to people with special needs. It is optional but suggested for other organizations and an opportunity to share information about your instructors/trainers with the general public.





09-20-19



09-20-19 (1377/157)