EQUINE WELFARE NETWORK PROFILE
Prancing Horse, Inc.



Prancing Horse, Inc.
6100 Hoffman Road
Hoffman, NC 28347

Mailing Address:
P.O. Box 327
Southern Pines, NC 28388


Phone: 910-281-3223  MAKE AN INQUIRY

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EIN: 56-1479794
Founded: 1984
Profile Last Updated May 23, 2022

Public Charity



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VOLUNTEER OPPORTUNITIES!


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Volunteer As A Horse Leader Or Side Walker
Minimum Age: 14
We are looking for horse leaders and side walkers for a PATH certified therapeutic horsemanship center located in Moore County, NC. Must be patient, attentive and enthusiastic. Client age ranges from three to sixty. PATH certified training provided.
Volunteer At A Bit Used - Gently Used Tack Shop
Minimum Age: 18
Come work at our gently used tack shop, A Bit Used, located in Vass, NC. Store hours are Tuesday - Friday 12:00 to 4:00 p.m., and Saturday 10:00 a.m. to 2:00 p.m. Volunteer shifts are 4 hours. Store inventory is donated and proceeds support Prancing Horse Center for Therapeutic Horsemanship.
Equine Welfare Network Guardian
AWARDED ANNUALLY
Effective Date
May 2022

The Guardian Seal of Transparency is awarded annually to recognize an organization's commitment to transparency and accountability by their willingness to make comprehensive data about their programs, horse care practices, and governance available for public scrutiny. The Guardian Seal of Transparency is NOT an endorsement.

We welcome you to donate directly to Prancing Horse, Inc.; Prancing Horse, Inc. will receive 100% of your donation made here. However, before making a donation, we encourage you to review this organization's Guardian information.

DONATE
Awarded Annually
Effective Date: May 2022
Last Updated: May 29, 2022

MISSION & PROGRAMS

Mission:
To enhance the lives of individuals with special needs by providing a safe environment for therapeutic horsemanship.

Our organization conducts Equine Assisted Services in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS) and the Optimal Terminology Summit For Services That Incorporate Horses To Benefit People Report. For additional information on the Optimal Terminology Summit, click here.
Our organization provides community outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are horse-related.
Our organization does not use satellite, overflow, foster, and/or outreach facilities
Number of facilities/locations where horses used in our programs are HOUSED AND CARED FOR or were HOUSED AND CARED FOR during 2021: 1
     1. Prancing Horse Farm (*Main) Status: 2022 and 2021

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
We began 2021 with renewed focus on continuing our therapeutic horsemanship programs with required safety protocols per CDC recommendations. As a result, our client base is building back to pre-covid levels, and there has been no impact on the activity level and high quality of care for our herd, the backbone and heart of our program. With focused attention on monitoring our financial resources, hard work on the part of our volunteers and staff, and the generous support of the community, we ended 2021 with a net income over expenses. We will continue to closely monitor income and expense data and submit monthly Board reports. We can access reserve funds we have built over the years if required.
     
     We will continue to explore grant funding and other sources of income to support our core priorities: to provide an exceptional environment and level of care for our horses and to provide outstanding therapeutic horsemanship services to our clients, regardless of their ability to pay.
     
     We are exploring possibilities to provide educational workshops on topics such as equine assisted learning and natural horsemanship. We want to attract community partnerships that will be of mutual benefit. While program expansion is important to our long-term sustainability, our focus remains to deliver a high standard of instruction to our clients and provide exceptional care of our horses.
     
     In late 2018, we successfully concluded a 2 ½ year capital campaign to own and operate our 30-acre farm debt free. This was a major step forward on the road to achieving long term sustainability. We updated our 3-year strategic plan (2021-2023) to include accountability and reporting standards for annual goals and strategies for our 6 standing committees. We have hired a full-time Executive Director, and we are considering the need for expanding our staff to include an additional instructor and farm manager.
     
     Capabilities to meet our goals include our history of financial responsibility. We run a well-managed, fiscally responsible operation, and maintain one year of operating reserves to use in the event of economic downturn. Secondly, we have a highly trained, dedicted staff. We are also fortunate to have 100+ well qualified, hardworking volunteers to work in the arena with our clients, perform routine farm maintenance and repair, staff our 6 standing committees, serve on our board of directors, and staff A Bit Used, our gently used tack shop. Another important aspect of meeting our goals includes our long-term, high standing in the community. We have operated in Moore County, NC for nearly 37 years and have developed a solid reputation as the “go to” organization for equine therapy. Our intent is to continue operating at the highest level of safety and integrity into the future. We also enjoy a large donor base. Over the years, we have grown a loyal base of support from individuals, businesses, corporations, foundations, and civic groups. Finally, the subject of sustainability is a major area of focus for us. In addition to running a well-maintained organization, we provide the board, staff and volunteers access to the education, tools, and resources needed to perform their duties to the highest professional standards. We also monitor and track overall program results and continuously improve operations to ensure best business practices.

Equine Assisted Services (EAS):
Our organization provides the following equine assisted services (EAS):
    Therapeutic Mounted Services
    Therapeutic Unmounted Services
Not Checked:
    Therapeutic Driving Services
    Therapeutic Vaulting Services
    Equine-Assisted Psychotherapy/Counseling (Mental Health)
    Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
    Equine-Assisted Learning involving Academic Learning
    Equine-Assisted Learning involving Personal and/or Professional Development


Overview of our programs involved with providing EAS to individuals with special needs:
     Our mission is to enhance the lives of individuals with disability by providing a safe environment for therapeutic horsemanship. We provide adaptive riding and ground lessons to people with physical, emotional, or cognitive disability. We accept clients as young as four with no upper age limit. They are from all ethnic and cultural backgrounds and economic levels. In addition to our 40+ therapeutic riding (TR) students, we have increased our client base of active and retired military personnel by partnering with the Lone Survivor Foundation, and our groundwork lessons are based on the benefits of natural horsemanship and the power of the horse / human connection, particularly for individuals who have experienced emotional trauma. We anticipate 150 participants will rotate through this program.
     
     Our 2021 client base numbers are as follows:
     
     Therapeutic Riding (TR): 41 total participants / disability types include: Autism, Down syndrome, Risk of Paralysis, ADHD, Social-Emotional (Anxiety, Depression)
     
     Freedom Reins (veterans program): 10 participants
     
     Saddle Up (summer program piloted summer, 2021, for children of active-duty military who exhibit behavioral problems related to multiple relocations or the absence of a deployed parent / will offer again summer, 2022): 30 participants
     
     We serve Moore County residents, as well as those from 5 surrounding counties.


At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
     1) Our horses are limited to 1-2 non-consecutive work hours on any day. A journal is kept on each equine to track their work hours.
      2) We vary our lesson site between our covered arena and trail rides to provide variety.
      3) Each horse has its own individual nutrition program.
      4) Each horse has its own properly fitted tack.
      5) Each horse has routine, high quality veterinarian, dental and farrier care. Any unusual conditions or emergencies are handled immediately.
      6) Horses coming to the farm on trial are quarantined to assure the health of our other equines.
      7) We continuously monitor all pastures, fencing, run-to sheds and the horse barn to make sure all are safe and in good condition.
      8) Our clients are closely monitored by trained staff and volunteers to make sure our equines are being treated respectfully.
      9) Each week all equines are exercised by our staff and volunteers skilled in horsemanship.
      10) We provide massage and chiropractic care.
      11) We may provide acupuncture care.
     
     Our fourteen horses are amazing – without them, we have no program. The patience and grace they demonstrate with all our participants is amazing to observe. Many of our horses are entrusted (free-leased) to us by local farms and have a variety of background stories: a Percheron mare who once pulled a plow, a Haflinger gelding who lost an eye to cancer, a Hanoverian cross gelding who retired from fox hunting, a thoroughbred gelding bred to race but prefers to take things “slow and steady,” a draft cross mare who once exceled in vaulting, an Appaloosa thoroughbred cross who was rescued and has found a new way to live, a very personable Dutch Warmblood sidelined from upper level eventing due to a neck injury, a Norwegian Fjord who demonstrates pure joy with his new life . . . these are a few of the stories.


Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     Our ability to expand community outreach was limited in 2021, due to pandemic restrictions. This will be a priority in 2022. The focus of our veterans programs is based on Natural Horsemanship, and many of our volunteers have received training in the basic concepts. The Lone Survivor Foundation is a national initiative, with wide-reaching implications.  We would also anticipate a heightened community understanding and awareness of the value of natural horsemanship as it is used in equine assisted activities.  Moore County is a thriving equestrian community, and many of our volunteers have horses and are involved in a variety of local events. Several of our board members are very involved in the equestrian community and are exploring ways to increase community awareness of our program - and the benefits of considering our farm for horses who are ready for the next step in their career, and who would thrive under the exceptional care provided by our team of professionals.

Research/Medical Use of Equines:
Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine. 

Religious Affiliation:
Our organization does not promote religious education or religious purposes or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered. 

Auction Donation:
Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter. 

EQUINE ASSISTED SERVICES CENSUS

Prancing Horse Farm
Current EAS Providers: 4
         
2021 EAS Operations Mounted Only Unmounted Only Both Mounted & Unmounted Total
Horses/Equines participating in EAS programs at this facility        
Number of horses/equines aged 3-8 0 0 0 0
Number of horses/equines aged 9-14 0 2 3 5
Number of horses/equines aged 15-20 0 0 7 7
Number of horses/equines Over 20 0 0 3 3
Total number of horses/equines participating in EAS programs at this facility 0 2 13 15
         
  Mounted Unmounted    
Number of hours per day each horse works 2 1  
Number of days per week each horse works 4 4  
         
Clients participating in EAS programs at this facility Mounted Only Unmounted Only Both Mounted & Unmounted Total
Total number of individual clients (not lessons) served annually 68 12 28 108
Average number of clients (not lessons) participating in activities per week 41 10 0 51
         
  Mounted Unmounted    
Number of days per week programs are conducted at this facility 4 5  
Number of weeks per year programs are conducted at this facility 40 27  
         
  Mounted Unmounted    
Average wait list time for a client 1 Months 3 Months  
         

Additional explanation: 4 horses arrived in 2021 and 3 horses departed in 2021. On average, there were 15 horses participating in our programs although we ended the year with 13 horses.


EQUINE ASSISTED SERVICE PROVIDERS


Equine Assisted Services (EAS):
Our organization provides the following Equine Assisted Services (EAS):
    Therapeutic Mounted Services
    Therapeutic Unmounted Services

4: Total number of Equine Assisted Service Providers at Prancing Horse Farm

     1. Claire Sullivan

         FACILITY PARTICIPATION:

         Prancing Horse Farm

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Prancing Horse is a Premier accredited member of PATH International and all of our instructors are PATH certified. Claire's PATH certification - #6881170. She graduated from St. Andrew's University with a degree in Therapeutic Horsemanship and Equine Business Management in 2015.


     2. Courtney Strait

         FACILITY PARTICIPATION:

         Prancing Horse Farm

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Prancing Horse is a Premier accredited member of PATH International and all our instructors are PATH certified. Courtney's certification - #8001659. She graduated from State University of New York at Cobleskill, Cobleskill NY with a degree in Technology and Therapeutic Horsemanship.


     3. Judy Lewis

         FACILITY PARTICIPATION:

         Prancing Horse Farm

         RELATIONSHIP: Volunteer

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Prancing Horse is a Premier accredited member of PATH International and all of our instructors are PATH certified. Judy's PATH certification - #79854.


     4. Susan Price

         FACILITY PARTICIPATION:

         Prancing Horse Farm

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Prancing Horse is a Premier accredited member of PATH International and all of our instructors are PATH certified. Susan's PATH certification - #69339.


GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Staff & Volunteers:
Chief Staff Officer (CSO):  Ellen Wall, Executive Director
Employees/Independent Contractors:   Full-Time:  3  Part-Time:  3  Volunteers:  100
Staff Recruitment, Screening and Training processes including employees and independent contractors:
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective staff and independent contractors that may impact the safety of your clients and your horses, such as whether prospective staff/independent contractors serving in the capacity as staff have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
    Staff and/or contractors are required to provide Emergency Medical Information
    Staff and/or contractors are required to sign a Photo Release
    Prospective staff/independent contractors are required to undergo a Background Check
    Staff and/or contractors provide parent/guardian information if applicable
    Staff and/or contractors carry current health insurance
    Staff and/or contractors have a written job description
    Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
    Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
    The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
    The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    The handbook is reviewed annually and updated
    One or more staff members or contractors are trained in CPR and human first aid
    One or more staff members or contractors are trained in equine first aid
Not Checked:
    Prospective staff/independent contractors complete a written application/agreement
    Staff and/or contractors are subject to Random Drug Screening

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective volunteers that may impact the safety of your clients and your horses, such as whether prospective volunteers have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer is required to sign a Photo Release
    Prospective volunteers are required to undergo a Background Check
    Every volunteer provides parent/guardian information if applicable
    Every volunteer carries current health insurance
    Every volunteer has a written job description
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    Every volunteer is updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Every volunteer receives training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Every volunteer is subject to Random Drug Screening

Governing Body:
Board meetings per year:  12
Number of Board Members:  11  Number of Voting Board Members:  11

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board, Staff or Program Participants related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board, Staff member and/or Program Participant.
Bill and Judy Lewis, husband and wife, are both Board members. Judy also VOLUNTEERS her time as Executive Director. Bill, also as a volunteer, is involved in the management of our farm and has experience in the management of several other nonprofit boards. Judy has over 30 years experience in therapeutic horsemanship. Neither board member is compensated.

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts?  Yes


Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable:  We are a Premier certified member of the Professional Association of Therapeutic Horsemanship.

Organization documents available on our website:
    Most recent IRS Form 990
    Bylaws

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook
    Bylaws

Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
In place of an employee handbook each staff person is given a complete job description package with Prancing Horse employment policies and job requirements.

Budget:  $100K to $500K
Equine Budget:   $10K to $25K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Review
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2021? Yes
View The IRS Form 990/Pro Forma 990

POLICIES: ACQUISITION


Our organization acquires horses/equines from the following source(s):
    Donation  
    Lease  

Our organization does not acquire horses/equines from the following source(s):
    Purchase/Adoption from Owner  
    Auction  
    Kill pen/Feedlot  
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization will accept the following:
    Geldings
    Mares

Not Checked:
    Pregnant Mares
    Foals
    Stallions
    Only Stallions to be castrated

Additional information about our acquisition policies and practices:
All horses are free-leased with the exception of one adopted pony.


POLICIES: INTAKE, ASSESSMENT & TRAININING

Prior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:
    A current Coggins
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
Not Checked:
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
    The equine is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    The owner is financially responsible for the shipping of the equine to and from the organization
    Equines are on trial for 60 or more days
    The trial period may be reduced based on the equine's progress
    During the trial period, the organization accepts financial responsibility for the care of the equine, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
    The trial period may be terminated by either the organization or the owner for any reason
Not Checked:
    Equines are not taken on trial
    Equines are on trial for up to 30 days
    Equines are on trial up to 60 days
    During the trial period, the organization accepts total financial responsibility for the care of the equine, including board, feed, shoeing and any necessary veterinary care
    During the trial period, the owner/donor is financially responsible for the care of the equine, including board, feed, shoeing and any necessary veterinary care

Following arrival of the equine at the facility, the following is performed:
    Physical examination by a veterinarian upon arrival and/or prior to quarantine departure
    Physical examination by trained barn staff
    Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
    A Henneke Body Conditioning Score or other body conditioning score is assigned
    Physical examination by a farrier
    Physical examination by a dentist
    Coggins test
    Fecal test
    Vaccinations
    De-worming
Not Checked:
    Blood work other than Coggins
    The equine is scanned to check for a microchip
    The equine is microchipped if the scan indicates that there is no microchip

Upon intake, the organization has the following quarantine policy in place:
    The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
    The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
    The equine is not quarantined

The typical length of quarantine is:   20 to 30 days

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time
Not Checked:
    Jumping
    Driving (Pulling a carriage)

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    The Henneke Body Condition score or other body conditioning score is updated at least annually
    Equines at our facility may be treated by an equine chiropractor
    Equines at our facility may be treated by an equine acupuncturist
    Equines at our facility may be treated by an equine massage therapist
    Physical examination by a veterinarian at least annually
Not Checked:
    The Henneke Body Condition score or other body conditioning score is updated at least monthly
    Photographs are taken of each equine monthly and kept with the equine's health records
    Photographs are taken of each equine annually and kept with the equine's health records
    Equines at our facility may be treated by an equine nutritionist
    
    
Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
    Our organization evaluates at least annually and maintains a written record of the weight-carrying and workload limitations for each equine that is ridden
Not Checked:
    Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
    No equines are ridden; not applicable

The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
    Size, shape, condition and angle of the hooves
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Terrain and footing in the working environment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Not Checked:
    Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
    No equines are ridden; not applicable


Horses provided formal training (groundwork or riding):   2-3 times per week


POLICIES: BREEDING

The organization has the following policies related to breeding and stallions:
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed equines.
Not Checked:
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds equines
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions


POLICIES: EUTHANASIA

The organization has the following policies related to euthanasia:
    Our organization will never have an equine euthanized for space
    Our organization will never have a healthy equine euthanized under any circumstances
    Our organization may have an equine euthanized after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization may have a healthy equine euthanized if it is a threat to itself, other equines, or people and euthanasia is recommended by a veterinarian
    Euthanasia is done at the veterinarian's facility

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. Our organization prohibits euthanasia under any circumstances

Additional information about our euthanasia policies and practices:
When it is determined by the program director that any leased equine can no longer perform as a therapeutic riding horse, the owner is notified and the horse is returned to its owner. If the horse is owned by the center, a suitable retirement home will be found for the equine. If the horse is unable to go to a retirement home due to extensive medical issues, euthanasia will be considered.
     A horse will only be euthanized by the center if the equine has little to no quality of life or health issues that prohibit its recovery. Owners who lease their equines to Prancing Horse may elect to euthanize their animal at the farm should it have lethal health issues.


POLICIES: RE-HOMING

View Re-homing Agreement
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
    Our organization does NOT re-home an equine to first time equine owners
    Potential adopters/purchasers must visit our organization and be observed with the equine on site
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the equine to the adopter/purchaser's facility
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the equine
Not Checked:
    Our organization will only re-home an equine to a location where another equine resides
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing an equine
    Adopters/purchasers are NOT required to provide updates

The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
    The agreement states that re-homed equines CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into the possession of another individual or organization under any circumstances.
    The agreement states that re-homed equines cannot be bred
    The agreement states that if there is any breach of contract the equine must be returned to our organization
    The agreement states that our organization reserves the right to make unannounced visits
    The agreement states that our organization reserves the right to make scheduled visits
    The agreement states that adopters/purchasers can return an equine to our organization for a fee
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
Not Checked:
    The agreement reflects that any individual or organization in possession of the equine as of the date of the agreement and any time thereafter is bound to not sell the equine at auction for slaughter or allow the equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that will cause or allow the equine to be sold at auction for slaughter.
    The agreement states that should the adopter decide to re-home the equine, our organization must be notified of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization.
    The agreement states that should the adopter decide to re-home the equine, our organization must grant approval of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization, including being provided written notification of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason.
    The agreement states that the terms of our organization's agreement will be binding on any future individual or organization taking and/or in possession of the equine for any reason.
    The agreement states that adopters/purchasers can return an equine to our organization free of charge
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    None of the statements are included.
    The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
    Our organization does not have the authority to transfer ownership and/or does not own any of the equines involved with our programs.

Our organization requires references from the following:
    Personal/Other
Not Checked:
    Veterinarian
    Farrier
    Not applicable or no references required.

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase)

The average equine re-homing (adoption/purchase) fee received by your organization:
Not applicable; None received

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
    Equines may be found suitable homes by our organization
    Equines may be returned to their owners
Not Checked:
    Equines may remain at our organization for their lifetimes
    Equines may be sent to auction
    In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized
    In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized
    If a suitable home cannot be located within 12 months, the equine may be euthanized
    If a suitable home cannot be located, and space is not available for the equine to remain at the organization, the organization will secure a suitable home for the equine and accept financial responsibility for the lifetime of the equine

Additional information about our rehoming policies and practices:
With the exception of two equines that we adopted, all of our horses are free leased from their owners. If/when the horse becomes unsuitable for our program, it is returned to the owner. If the owner refuses to take the horse back (this has never happened yet), our re-homing policy will go into effect.

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Our organization does not use satellite, overflow, foster, and/or outreach facilities



MANAGEMENT: Prancing Horse Farm: *Main

Does your organization own, lease or use a part of this facility? Own

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Animal Control Center of Moore County 5235 Highway 15/501 Carthage, NC 28327 (910) 947-2858 bsears@moorecountync.gov

Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? Yes

Total number of Equine Assisted Service Providers AT THIS FACILITY, including instructors, specialists, therapists, counselors, coaches and/or facilitators (full-time, part-time, volunteer, independent contractors, and/or providers accompanying clients) that conduct Equine Assisted Services (EAS) in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS) AT THIS FACILITY:  4

Equine Assisted Service Providers Assigned to this Facility: (see Equine Assisted Service Provider Section below for details)

     1. Claire Sullivan
     2. Courtney Strait
     3. Judy Lewis
     4. Susan Price

VETERINARIAN INFORMATION: Prancing Horse Farm: *Main
Prancing Horse Farm: Vet Assessment conducted on 2022-04-04

Veterinarian: Dr. Tom Daniel
Clinic Name: Southern Pines Equine Associates
635 Valley View Drive (P.O. Drawer 1776)
Southern Pines   NC   28387
Phone: 910 692-8640


GROUNDS: Prancing Horse Farm: *Main
Total number of horses involved with your programs at this facility: 13
Total number of horses at this facility INCLUDING those not involved with your programs: 13
Maximum capacity of horses at this facility: 15
Total acreage dedicated specifically to the horses: 16
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 6
Pastures: 8  Paddocks/Pens: 1
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 1  Indoor Rings: 0












Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    No    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 inches above the tip of the horse's ear) when standing in all stalls/enclosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 0-3;
How many hours per day, on average, are horses turned out:
    Equines are out 24/7
    Equines are out 24/7 except when they are used for the conduct of the organization's programs

The following describes the pastures at this facility:
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Electric fencing is used; electric wires or tape fence are visibly marked
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated
    Pastures have man-made protection for equines (i.e., shelters)
Not Checked:
    This facility does not have pastures where equines can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Barbed wire is used for fencing
    Pastures have natural protection for equines (i.e., trees)

The following describes the turnout areas other than pastures at this facility:
    This facility does not have turnout areas
Not Checked:
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Turnout areas have man-made protection for equines (i.e., shelters)
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
    Equines are checked overnight
    No Trespassing signs are posted
    Hold Harmless signs are posted
    Authorized Personnel Only signs are posted
    Entrance gates are locked at night
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
    The perimeter of the property is fully fenced
Not Checked:
    A security guard is present at night
    By Appointment Only signs are posted.
    Visitors are always accompanied by staff (or volunteers)


EQUINE CARE: Prancing Horse Farm: *Main
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Onsite computer with cloud-based backup storage system
    Our organization utilizes a software application to maintain records

The following items are consistent with our feed management plan and practices:
    Equines are provided with individualized feeding plans, including supplements, according to age and any health issues
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Equines are fed in groups
    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
    Medications are kept in a locked, climate-controlled area
Not Checked:
    Equines are fed in individual stalls

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    A de-wormer is used without fecal testing
Not Checked:
    The protocol for each equine is determined in consultation with a veterinarian
    Fecal testing is performed prior to the use of a de-wormer.

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly parasites
    Fly Traps and Tapes
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
    Our organization follows the AAEP's Biosecurity Guidelines, the UC Davis Biosecurity Guidelines, and/or the biosecurity guidelines of our veterinarian
    The organization has a written biosecurity plan
    All staff are trained in best practices related to biosecurity
    A specific individual is assigned to care for sick, affected and/or quarantined equines
    Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
    Sick, affected and/or quarantined equines do not have contact with other equines or other animals
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined equines
    Manure and bedding from sick, affected and/or quarantined equines is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
    Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
    Equipment used by sick, affected and/or quarantined equines is not shared and is clearly labeled
    Shared equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
    Latex gloves are worn when working with sick, affected and/or quarantined equines
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined equines
Not Checked:
    All volunteers are trained in best practices related to biosecurity
    Equines are not quarantined on arrival.

The following represent the manure removal practices in place at facility:
    Manure is piled in an area where equines are not located
    Manure is hauled, sold or given away
    Manure piles are composted or spread on pastures
    Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
    Manure is stored in dumpster(s)
    Manure piles are covered

The following steps are taken to help staff and volunteers readily identify each horse on the property:
    A notebook or binder with photos and information on each equine is easily accessible
    Staff/volunteers are provided training on conformation, markings, colors, and breeds
    Team leaders work with new staff/volunteers until they are able to identify the equines
Not Checked:
    Equines are assigned the same stall/location each day
    Name plates are located on the stall
    Photos are located on the stall
    Equines wear halters with nametags
    A map/diagram is posted showing the location of each equine with equine names and photos
    Equine photos and profiles are available on the website
    Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
    Saddles are shared
    Saddle pads are shared
    Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
     Halters are shared
    Tack is cleaned after each use
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when an equine's body condition changes
    Tack is assessed for fit by trained personnel when an equine's disposition changes
    This facility enlists the services of a professional saddle fitter at least once a year
    Assigned tack is clearly labeled
    Tack is stored in a climate-controlled location
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.
Not Checked:
     All equines have specifically assigned tack, apparel and equipment that is not shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
    Tack is cleaned weekly
    Tack is cleaned only when needed
    No equines are ridden; not applicable.

EMERGENCY PREPAREDNESS: Prancing Horse Farm: *Main
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    Emergency procedures are posted prominently
    Emergency phone numbers are posted prominently
    The facility owns or has access to a generator
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    The facility maintains appropriate liability and/or workers' compensation insurance
    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:

The written EPP addresses the following areas:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for equines
    Evacuation plans
    Power outages
    Fire
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Terrorist attacks
    Protocols to notify emergency personnel
    Building/facility exit plans
Not Checked:


The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    NO SMOKING signs are posted prominently
    Hay is stored away from permanent or temporary structures where equines are stalled
    Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear
Not Checked:
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Semi-annually
Electrical Systems are checked: Annually
Fence lines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Daily
Fire drills are conducted: Semi-annually
Review of safety protocols with staff are conducted: Semi-annually
Review of safety protocols with volunteers are conducted: Semi-annually
The Emergency Preparedness Plan is reviewed and updated: Semi-annually

Equine Transportation
Access offsite: 1 2-horse van/trailer with truck


EQUINE CENSUS SUMMARY

Total Facilities: 1
Prancing Horse Farm: 2021 - Yes

10 Total number of horses involved with your programs on January 1, 2021
PLUS: Horse Intake during 2021
0 Donated
5 Lease
0 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
1 Transfer
0 Born at facility
0 Adoption from Rescue
6 Total intakes
LESS: Horse Departure during 2021
0 Horses adopted/sold:
3 Horses transferred/returned
0 Horses deceased
0 Horses euthanized
3 Total departures
13 Number of horses involved with your programs on December 31, 2021
13 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 10 on 1/1/2021+ 6 Intakes - 3 Departures = 13 on 12/31/2021

Total days that equines were in the care of Prancing Horse, Inc. during 2021: 4668

2021 Prancing Horse Farm Equine Census
10 Total number of horses involved with your programs on January 1, 2021
PLUS: Horse Intake during 2021
0 Donated
5 Lease
0 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
1 Transfer
0 Born at facility
0 Adoption from rescue
6 Total intakes
LESS: Horse Departure during 2021
0 Horses adopted/sold:
3 Horses transferred/returned
0 Horses deceased
0 Horses euthanized
3 Total departures
13 Number of horses involved with your programs on December 31, 2021
13 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 10 on 1/1/2021+ 6 Intakes - 3 Departures = 13 on 12/31/2021


6 Horse Intake Detail during 2021 0
0 Donated 0
5 Leased 0
1Warm Blood 1 Aged 10-14  1 Geldings
2Grade/Mixed Breed/Unknown 1 Aged 15-20  1 Geldings 1 Aged Over 20  1 Geldings
1Norwegian Fjord 1 Aged 10-14  1 Geldings
1Pony1 Aged 10-14  1 Mares
0 Purchased from Owner 0
0 Auction 0
0 Kill Pen/Feedlot 0
0 Surrendered 0
0 Seized 0
0 Abandoned 0
0 Returned 0
1 Transferred 0
1Quarter Horse1 Aged 15-20  1 Mares
0 Born at facility 0
0 Adoption from rescue 0



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