MISSION & PROGRAMS
Mission:The mission of Roanchar Ranch Draft Horse Rescue is to rescue and protect draft horses at risk, provide comprehensive veterinary care and rehabilitation, and ensure lifelong safety through responsible placement or sanctuary, while educating the public about the unique needs of draft horses.
Our organization provides programs involved with equine rescue, adoption & retirement
Our organization provides outreach and/or public education programs involving horses.
100% of our total programs and services are equine-related.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
Our organization does not
CURRENTLY use satellite, overflow, foster, and/or outreach facilities.
Summary of organization's recent accomplishments, goals, strategies to achieve the goals, and capabilities to meet the goals, including its long-term plans to sustain its programs:Over the past year, Roanchar Ranch Draft Horse Rescue has continued expanding its rescue efforts, outreach, and community engagement to better serve working and at-risk horses throughout New York State. A major accomplishment was the launch of a rural outreach initiative designed to provide horse owners with an alternative to auctions or neglect situations. The organization placed an advertisement in a rural community newspaper reaching approximately 9,000 homes across New York State. This outreach generated more than 20 calls and letters from individuals seeking assistance for horses in need.
As a direct result of this rural community initiative, Roanchar Ranch rescued two horses, Solomon and Billy. Solomon, estimated to be between 11 and 13 years old, arrived malnourished and lame. After a successful re-feeding program, Solomon's lameness was evaluated. It was determined that 30–40% of his suspensory ligament had deteriorated, leaving him with a very poor prognosis and significant long-term pain concerns. After careful consideration and consultation with veterinary professionals, the difficult but compassionate decision was made to humanely euthanize Solomon so he would not continue to suffer or risk going down during the winter months.
Billy was rescued after spending the majority of his life as the dependable “go-to” horse on a farm, where he helped train many of the younger horses. His owner wanted to ensure Billy would have a safe and comfortable retirement after years of service. Billy’s teeth are significantly worn, making it difficult for him to properly chew hay, and he now receives specialized nutritional support and ongoing care to help maintain his health and quality of life.
Building on the success of the first outreach campaign, a second newspaper advertisement was launched in early May and has already resulted in an additional 10 calls from across the state. The organization’s current goal is to rescue at least three additional horses this year while continuing to evaluate each situation carefully to ensure the rescue has the resources and capacity necessary to provide appropriate care.
Roanchar Ranch Draft Horse Rescue has also strengthened partnerships with other equine welfare organizations. The rescue is currently collaborating with Mustang Valley Sanctuary Inc. to evaluate a horse located on the opposite side of the state after its owner responded to the rural community newspaper advertisement. In addition, the organization recently evaluated three local horses for possible intake and continues to respond to requests for assistance from the rural community initiative.
To improve biosecurity and safety for incoming horses, the organization plans to upgrade the quarantine area this year by replacing aging wooden fencing with braided rope fencing and vinyl-covered high-tensile top lines. This project will create a safer and more durable environment for newly rescued horses during intake and rehabilitation.
Community education and engagement remain a core component of the organization’s long-term strategy. Roanchar Ranch Draft Horse Rescue has increased participation in local events and outreach opportunities to educate the public about responsible horse ownership, equine welfare, and alternatives available to owners facing hardship. These efforts help build stronger community support, increase awareness of the rescue’s mission, and expand the network of volunteers and supporters needed to sustain programs long-term.
The organization’s ability to meet its goals is supported by an experienced all-volunteer team, strong community partnerships, and a commitment to careful growth based on available resources. Long-term plans include continuing rural outreach efforts, expanding educational programming, improving infrastructure to safely accommodate additional horses, and strengthening collaborative rescue networks throughout New York State to ensure more horses have access to safe placement and compassionate care.
Please describe what steps your organization takes to ensure that:
1) all interactions between your equines and people are mutually beneficial and conducted in accordance with the
Guidelines for Human-Equine Interactions stated below;
2) all equines in the care of our organization and/or equines that participate in the organization's program have access to clean drinking water at all times; nutritious food in sufficient quantity, including natural forage such as pasture grass and/or hay; appropriate veterinary, farrier, and dental care; shelter and protection from the weather; sufficient safe space to move around comfortably on a daily basis; and daily opportunity to freely interact and have contact with other equines:
At Roanchar Ranch Draft Horse Rescue, we are committed to promoting humane, respectful, and trauma-informed relationships between people and horses. Our approach to human–equine interaction is grounded in evidence-based principles of trust, empathy, and choice, ensuring that the physical and emotional well-being of each horse remains the priority.
During our annual open house, nearly 300 community members participated in a structured educational experience that highlighted each horse’s history, needs, and rehabilitation journey. Visitor interactions were intentionally limited to the fence line, allowing horses to determine their level of engagement. This model minimizes stress, supports emotional regulation, and reinforces a sense of safety and autonomy for the horses.
Volunteers play a critical role in the ongoing care and socialization of the horses. Under the supervision of experienced staff, volunteers engage in approved activities such as grooming, hand-walking, enrichment, and quiet companionship. All interactions are voluntary for the horses and are designed to reinforce positive human associations, support emotional recovery, and build long-term trust.
Through both public education initiatives and daily care practices, Roanchar Ranch Draft Horse Rescue provides a sanctuary environment that supports rehabilitation, lifelong welfare, and community awareness. These efforts not only improve outcomes for at-risk draft horses but also foster responsible stewardship and compassionate understanding within the broader community.
Equine Transition Services:Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
Roanchar Ranch Draft Horse Rescue is dedicated to rescuing draft horses at risk of neglect, abandonment, or slaughter and ensuring their long-term safety through rehabilitation, retraining when appropriate, responsible re-homing, or lifelong sanctuary.
Through outreach to rural communities and owners in crisis, the organization purchases or accepts surrendered horses who would otherwise have limited options. Each horse receives an initial veterinary evaluation, quarantine, and an individualized care plan that addresses his/her medical, nutritional, and behavioral needs.
Rehabilitation focuses on comprehensive veterinary and farrier care, proper nutrition, and trauma-informed handling that supports both physical recovery and emotional well-being. When appropriate, horses participate in gentle, positive-reinforcement retraining to prepare them for safe and humane roles. Horses are never forced into work and are respected as individuals.
Horses suitable for placement are adopted into carefully screened homes that align with their abilities and welfare needs. Horses who are elderly, unsound, or unsuitable for re-homing are provided lifelong retirement at Roanchar Ranch Draft Horse Rescue, where they receive ongoing care, monitoring, and a safe, dignified environment.
Through these programs, Roanchar Ranch Draft Horse Rescue provides a humane, sustainable alternative for draft horses with few options while promoting responsible stewardship and long-term welfare.
Outreach and/or Public Education:
Overview of our programs involved with providing outreach and/or public education programs involving horses:
Roanchar Ranch Draft Horse Rescue educates the public about draft horses, their care, and their roles beyond traditional driving work. Public education is a core component of the organization’s mission and is delivered through on-site programming and community outreach.
Each year, Roanchar Ranch hosts an Open House at its facility, welcoming approximately 200 visitors from across Western New York. During this event, guided tours introduce attendees to the resident horses, share their individual stories, and explain the circumstances that place draft horses at risk. Visitors are encouraged to ask questions and engage with educational materials, including flyers and posters that provide information on draft horse welfare and rescue efforts.
In addition to on-site events, the organization participates in local community gatherings such as Equifest, community markets, and events hosted by other animal welfare organizations. These outreach activities increase public awareness of draft horse welfare issues, promote responsible stewardship, and provide opportunities to share information about the organization’s mission, programs, and impact.
Research/Medical Use of Equines:Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine.
Religious Affiliation:Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered.
Auction Donation:Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter.
POLICIES: INTAKE, ASSESSMENT & TRAINING
Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
The equine is evaluated at its place of residence
The owner completes an application/contract which constitutes the agreement between the owner and our organization when the equine is acquired from the equine's owner other than by seizure or by abandonment
The owner is financially responsible for the shipping of the equine to and from the organization
If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
A health certificate signed by a veterinarian and dated no more than seven days prior to arrival is provided to our organization either prior to or upon arrival of the equine attesting to the health status of the equine
Trial Period: Check all that apply:
Equines are not taken on trial
Upon intake, the organization has the following quarantine policy in place:
The equine is confined to a designated and separate area for isolation and quarantine
at the facility for a prescribed period of time
Not Checked:
The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
The equine is not quarantined
The typical length of quarantine is:
More than 30 days
Following arrival of the equine at the facility, the following is performed:
Physical examination to include temperature, pulse and respiration by a veterinarian upon arrival
A Henneke Body Conditioning Score or other body conditioning score is assigned by a veterinarian upon arrival
Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
Physical examination by a farrier
The equine is microchipped if the equine has not been microchipped
Not Checked:
Physical examination to include temperature, pulse and respiration by a trained staff member upon arrival
A Henneke Body Conditioning Score or other body conditioning score is assigned by a trained staff member upon arrival
Physical examination by a dentist
Horses are assessed for following skills and behaviors:
Retrieval from a pasture/paddock
Leading with a halter and lead rope
Temperament, disposition and attitude, such as rated from very calm to very high spirited
Saddling
Bridling
Lunging
Loading onto and unloading off a trailer
Mounting and dismounting
Riding at the walk
Riding at the trot
Riding at the canter
Riding by a beginner and/or unbalanced rider
Driving (Pulling a carriage)
Tolerance to unusual objects and loud noises
Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
Grooming
Bathing
Clipping
Not Checked:
Jumping
Tolerance to multiple handlers at the same time
Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
Physical examination is conducted by a veterinarian at least annually
The Henneke Body Condition score or other body conditioning score is updated at least annually by the veterinarian
Vaccinations are administered by a veterinarian or a trained staff member at least annually
Photographs are taken of each equine annually and kept with the equine's health records
Equines at our facility may be treated by an equine chiropractor
Equines at our facility may be treated by an equine acupuncturist
Equines at our facility may be treated by an equine massage therapist
Equines at our facility may be treated by an equine nutritionist
Not Checked:
The Henneke Body Condition score or other body conditioning score is updated at least annually by a trained staff member
Photographs are taken of each equine monthly and kept with the equine's health records
Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
Our organization evaluates the weight-carrying and workload limitations for each equine that is ridden at least annually
Our organization maintains a written record of the weight-carrying and workload limitations for each equine that is ridden
Not Checked:
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
No equines are ridden; not applicable
The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
Equine age, weight, breed, body condition, fitness, balance, health and soundness
Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
Size, shape, condition and angle of the hooves
Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
Weight and proper fit of the saddle and other equipment
Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
Temperature and/or weather conditions
Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Not Checked:
Terrain and footing in the working environment
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
No equines are ridden; not applicable
Horses provided formal training (groundwork or riding):
As needed; no set schedule
Additional information about our intake, assessment & training policies and practices:
Roanchar Ranch Draft Horse Rescue employs natural horsemanship techniques and is a proud member of the Forever Foundation. The organization believes that horses are more adoptable when they have a strong training foundation, while also prioritizing their physical, mental, and emotional recovery following trauma. Roanchar Ranch Draft Horse Rescue provides each horse with the time and environment needed to heal fully, without imposing restrictions on the length of the recovery process.
POLICIES: BREEDING
The organization has the following policies related to breeding and stallions:
Our organization does not conduct breeding of equines owned or under the care of our organization.
The main facility where our organization conducts its programs does NOT breed equines.
Not Checked:
One or more of the facilities where our organization conducts its programs, including foster/temporary care facilities, breeds equines
One or more of the facilities where our organization conducts its programs, including foster/temporary care facilities, are permitted to house stallions
POLICIES: EUTHANASIA
The organization has the following policies related to euthanasia:
Our organization will never have an equine euthanized for space
Our organization will have an equine euthanized upon the recommendation of the veterinarian if the equine is a threat to itself, other equines, or people
Our organization will have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
Euthanasia is done on site when possible to decrease trauma from transport
Disposal of the carcass is handled within 24 hours
Not Checked:
Our organization will never have an equine euthanized under any circumstances
Euthanasia is done at the veterinarian's facility
The following are authorized to administer the procedure for your organization in accordance with state laws:
Veterinarian
Not Checked:
A certified euthanasia technician
Senior staff with appropriate training
Employee of animal control shelter or humane society with appropriate training
Veterinary student under the supervision of a licensed veterinarian
Not applicable. Our organization prohibits euthanasia under any circumstances
POLICIES: RE-HOMING
View Re-homing AgreementOur organization has the following re-homing (adoption/purchase) policies and procedures in place:
All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
Our organization will only re-home an equine to a location where another equine resides
Potential adopters/purchasers must visit our organization and be observed with the equine on site
The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing an equine
Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the equine to the adopter/purchaser's facility
Not Checked:
Our organization does NOT re-home an equine to first time equine owners
Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the equine
Adopters/purchasers are NOT required to provide updates
Our organization has the following policies and procedures related to horses that need to be retired, are no longer able to contribute to the mission of the organization, and/or are no longer manageable:
Equines may remain at our organization for their lifetimes
Equines may be found suitable homes by our organization
In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized upon the recommendation of the veterinarian
In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized upon the recommendation of the veterinarian
Not Checked:
Equines may be returned to their owners
Equines may be sent to auction
If a suitable home cannot be located within 12 months, the equine may be euthanized
The organization will accept financial responsibility for equines in the current care of the organization that need to be retired or are no longer able to contribute to the mission of the organization if all alternatives have been explored to find the equine an appropriate placement and space is not available for the equine to remain at the organization.
The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
The agreement states that the re-homed equine CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into the possession of another individual or organization
under any circumstances and must be returned to our organization should the adopter decide that he/she is no longer able, or no longer wishes, to care for the equine.
The agreement reflects that any individual or organization in possession of the equine as of the date of the agreement and any time thereafter is bound to not sell the equine at auction for slaughter or allow the equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that will cause or allow the equine to be sold at auction for slaughter.
The agreement states that re-homed equines cannot be bred
The agreement states that if there is any breach of contract the equine must be returned to our organization
The agreement states that our organization reserves the right to make unannounced visits
The agreement states that adopters/purchasers can return an equine to our organization free of charge
Our organization microchips all equines that are not already microchipped before the adoption and/or transfer of the equine if the organization has the authority to microchip the equine.
The agreement includes the microchip number of the equine.
The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for as long as the adopter/purchaser is responsible for the care of the equine
Not Checked:
The agreement states that should the adopter decide to re-home the equine, the adopter must grant the organization first right of refusal prior to the equine being placed into the possession of any individual or organization intending to take possession of the equine for any reason.
The agreement states that should the adopter decide to re-home the equine, our organization must be notified of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization.
The agreement states that should the adopter decide to re-home the equine, our organization must grant approval of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization, including being provided written notification of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason.
The agreement states that the terms of our organization's agreement will be binding on any future individual or organization taking and/or in possession of the equine for any reason.
The agreement states that our organization reserves the right to make scheduled visits
The agreement states that adopters/purchasers can return an equine to our organization for a fee
The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
None of the statements are included.
The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
Our organization does not have the authority to transfer ownership and/or does not own any of the equines involved with our programs.
Our organization requires references from the following:
Veterinarian
Farrier
Personal/Other
Not Checked:
Not applicable or no references required.
Transfer of ownership occurs:
Our organization retains ownership of the equine for its lifetime
The average equine re-homing (adoption/purchase) fee received by your organization:
$201 to $500
EQUINE CARE & SHELTER/FACILITY INFORMATION
Our organization does not
CURRENTLY use satellite, overflow, foster, and/or outreach facilities.
Total facilities at which our organization cares for and shelters horses used in our programs:
1
Roanchar Ranch Draft Horse Rescue
3282 Centerline Rd Varysburg NY 14167
Currently operational
Total number of horses/equines currently involved with your programs, under your care, and/or owned by your organization at this facility: 3
Total number of horses at this facility NOT INCLUDING those counted above: 1
Maximum capacity of horses at this facility: 7
Does your organization own, lease or use a part of this facility? Lease
Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Wyoming County Animal Control
Justa Goodell
4380 RT-19, Silver Springs, New York 14550
585-786-8938
Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the
EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? No
ADDITIONAL INFORMATION ABOUT THIS FACILITY:
No Smoking signs are not currently posted, as all visitors and volunteers are accompanied by the organization’s president, who strictly enforces the no-smoking policy at all times.
All pasture fencing across the 10-acre property is inspected at least once per month. Inspections include checking for broken insulators, verifying electric fence strength, confirming proper fence tension, and assessing fence posts for heaving or leaning. The main pasture, where daily feeding occurs, is inspected every day to ensure the ongoing safety of the horses.
The horses are checked overnight by the founder, who conducts a visual assessment and performs a hands-on physical check if any concerns are observed.
The horses currently residing at the facility serve as companion horses. The organization has housed rideable horses in the past and plans to do so again in the future.
Currently, one horse at the facility is not part of the charity program. The horse is the founder's personal horse and has resided on the property for 20 years. At no time are any resources from the organization used to meet the horse's nutritional, physical, or medical needs.
Each horse is assigned an individual rope halter, which is used during training sessions, veterinary appointments, and farrier visits. Outside of these activities, horses do not wear halters while unattended in the pasture. Halters are cleaned on an as-needed basis.
Feeding takes place in a supervised group setting with ample spacing between horses. This arrangement ensures that each horse is able to consume its designated meal without interference. If a faster eater attempts to move into another horse’s feeding area, staff intervene immediately and redirect the horse.
Veterinarian Information: Roanchar Ranch Draft Horse Rescue (*Main) Currently operationalVeterinarian: Lauren Powell
Clinic Name: Henderson Equine Clinic
4229 Fowlerville Rd
Avon NY 14414
Phone: 585-243-5560
Grounds: Roanchar Ranch Draft Horse Rescue (*Main) Currently operationalTotal acreage dedicated specifically to the horses: 10
Our organization has use of the following at this facility:
Structures/Barns: 0 Run-in sheds: 3
Pastures: 4 Paddocks/Pens/Turnout Areas: 0
Uncovered Outdoor Rings: 1 Covered Outdoor Rings: 0 Indoor Rings: 0
Are the organization's rules, restrictions and warnings (signage) conspicuously posted in easily accessible locations? Yes
Are the organization's emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations? Yes
Are human and equine first aid kits easily accessible? Yes
Regarding all shelters where horses are housed
including run-in sheds:
Do horses have assigned stalls in the barn/structure(s) or exclusively assigned shelter locations where they are separated from other horses with a barrier? No How many hours per day, on average, are horses stalled or restricted to these sheltered exclusive shelter locations? 0-3;How often are the stalls/shelters cleaned, i.e., kept in good repair and free of standing water, accumulated waste, sharp objects and debris? 6-7 Days a WeekDo all stalls/shelters allow horses to lie down, stand up and turn around and provide protection from inclement weather (wind, sleet, rain, snow and extreme temperatures)? Yes Are stalls/shelters kept in good repair, with adequate ceiling height, and free of standing water, accumulated waste, sharp objects and debris? Yes Are floors constructed and maintained for both good drainage and traction? Yes Is there a ventilation and circulation system in place to allow free flow of air to control temperature, and humidity, and to prevent air stagnation? Yes Is wiring inaccessible to horses and maintained for safety in all areas of facility? Yes
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order? Yes
Is there adequate lighting to ensure safety in all areas of facility? Yes
How many hours per day, on average, are horses turned out:
Equines are out 24/7 except when they are being trained
The following describes the pastures at this facility:
All pastures are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Pastures are rotated
Pastures have natural protection for equines (i.e., trees)
Pastures have man-made protection for equines (i.e., shelters)
Not Checked:
This facility does not have pastures where equines can graze on pasture grass
This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
A dedicated staff person(s) is responsible for pasture management
Barbed wire is used for fencing
The following describes the turnout areas other than pastures at this facility:
This facility does not have turnout areas
Not Checked:
This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
A dedicated staff person(s) is responsible for the maintenance of turnout areas
All turnout areas are fenced to prevent escape or injury
Barbed wire is used for fencing
Electric fencing is used; electric wires or tape fence are visibly marked
Turnout areas have man-made protection for equines (i.e., shelters)
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
There is a mechanism in place to monitor equines overnight
No Trespassing signs are posted
Hold Harmless signs are posted
Visitors are only permitted at specific times
Visitors are only permitted in specific areas
Not Checked:
A security guard is present at night
By Appointment Only signs are posted.
Authorized Personnel Only signs are posted
Entrance gates are locked at night
The property is fitted with motion lights
The property is fitted with a security system monitored by police or a professional service
The property is fitted with a security system that is monitored internally by staff (or the property owner)
The perimeter of the property is fully fenced
Equine Care/Emergency Preparedness: Roanchar Ranch Draft Horse Rescue (*Main) 2026 and 2025 This section is required.Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
Notebook or equivalent (technology not utilized)
Our organization would use free cloud-based barn management software if available
The following items are consistent with our feed management plan and practices:
Equines are provided with individualized feeding plans, including supplements, according to the equine's age, breed/type, condition, size, work level and any health issues, consisting of nutritious food provided in sufficient quantity and access to adequate natural forage, or be fed daily, or as recommended by the organization's veterinarian
Feed plans are determined in consultation with a veterinarian
Supplement plans are determined in consultation with a veterinarian
Equines are fed grain in groups
Staff and/or volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
The feed chart is centrally located and updated as needed
The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
Feed, supplements and hay types are clearly labeled
Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of contaminants, debris and chemicals, protected from weather and other animals, and be positioned or affixed to minimize spillage.
Medications are kept in a secure area
Not Checked:
Equines are fed grain in individual stalls
Is clean, potable water available at all times for all equines? Yes
Hoof Care: How often is hoof care provided for each equine? Every 4-8 weeks and when an issue arises
Dental Care: How often is dental care provided for each equine? Annually and when an issue arises
Horse checks: How often are equines visually and physically checked by personnel at the facility? Every day or 6 days a week
Our organization has the following parasite and fly/insect control protocols in place, including remedies used to control flies and insects:
Our organization follows the parasite control guidelines of our veterinarian, including fecal testing and de-worming
Fly/Insect Control Remedies:
Fly parasites
Fly Spray Repellent
Fly Masks
Not Checked:
The following represent the biosecurity practices in place at facility:
Our organization follows the biosecurity guidelines of our veterinarian
Sick, affected and/or quarantined equines do not have contact with other equines or other animals
Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
Hand sanitizers are available at all primary points of access to sick, affected and/or quarantined equines
Footbaths are available at all primary points of access to sick, affected and/or quarantined equines
Manure and bedding from sick, affected and/or quarantined equines is removed from the facility - not put in open air piles or spread on pastures
Quarantine areas, such as stalls, aisle ways, paddocks, and common areas, are cleaned (and needed, disinfected) after conclusion of the quarantine.
Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
Equipment used by sick, affected and/or quarantined equines is not shared
Equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
Latex gloves, or equivalent gloves, are worn when working with sick, affected and/or quarantined equines
Not Checked:
The organization has a written biosecurity plan
Staff are trained in best practices related to biosecurity
Volunteers are trained in best practices related to biosecurity
A specific individual is trained and assigned to care for sick, affected and/or quarantined equines
Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
Equines are not quarantined on arrival.
Additional information on biosecurity:
The organization maintains a dedicated quarantine area that includes a 12 × 24 run-in shed. However, because this area does not have electricity, it cannot be used during the winter months due to freezing water conditions.
During the winter, horses requiring quarantine are housed in a pasture that is separated from the rest of the residents by a double-fencing system, which prevents any direct contact between horses.
In 2026, the wooden fencing in the quarantine area will be replaced with braided rope fencing coated in vinyl for the top line, along with two electric lines below. This upgraded fencing will match the system currently used in the first pasture designated for visually impaired horses.
The following represent the manure removal practices in place at facility:
Manure is piled in an area where equines are not located
Manure is hauled, sold or given away
Manure piles are composted or spread on pastures
Our organization adheres to the manure management guidelines set by the state, local authorities, and/or our organization's veterinarian
Not Checked:
Manure is stored in dumpster(s)
Manure piles are covered
The following steps are taken to help staff and volunteers readily identify each horse on the property:
A notebook or binder with photos and information on each equine is easily accessible
Equine photos and profiles are available on the website
Team leaders work with new staff/volunteers until they are able to identify the equines
Not Checked:
Equines are assigned the same exclusive stall/shelter location each day
Name plates are located on the stall/shelter location
Photos are located on the stall/shelter location
Equines wear halters with nametags
A map/diagram is posted showing the location of each equine with equine names and photos
Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
Staff/volunteers are provided training on conformation, markings, colors, and breeds
Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
Blankets, sheets and turn out apparel are cleaned regularly as needed
No equines are ridden; saddles, bridles, etc. not applicable.
Not Checked:
All equines have specifically assigned apparel, equipment and tack (saddles/bridles if ridden) that is not shared
Saddles are shared
Saddle pads are shared
Bridles are shared
Bits are shared
Blankets are shared
Sheets are shared
Turnout apparel is shared
Halters are shared
Riding Tack is always cleaned after each use
Riding Tack is always cleaned at least weekly
Riding Tack is cleaned only when needed
Riding Tack is inspected for overall working condition before each use by trained personnel
Riding Tack is assessed for fit before each use by trained personnel
Riding Tack is assessed for fit by trained personnel when an equine's body condition changes
Riding Tack is assessed for fit by trained personnel when an equine's disposition changes
This facility enlists the services of a professional saddle fitter at least once a year
Assigned riding tack is clearly labeled
Riding Tack is stored in a climate-controlled location
Helmets are shared
Helmets are cleaned/disinfected after each use
Helmets are replaced after a fall
Helmets are replaced at least every five years.
Emergency Preparedness: Roanchar Ranch Draft Horse Rescue: *Main This section is required.
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
The facility owns or has access to a generator
The facility maintains at least two weeks of hay, feed, shavings and medications
The facility maintains appropriate liability and/or workers' compensation insurance
The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
Emergency procedures are posted prominently
The facility collects and maintains medical information from staff, volunteers, and clients
The written EPP addresses the following areas:
Local fire department and/or the state's emergency planning department procedures
Medical emergencies for clients, staff, and volunteers
Medical emergencies for equines
Evacuation plans
Power outages
Fire
Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
Protocols to notify emergency personnel
Not Checked:
Terrorist attacks
Building/facility exit plans
The facility follows the specific procedures to help PREVENT emergency situations:
Smoking is strictly prohibited
Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
Not Checked:
NO SMOKING signs are posted prominently
Hay is stored away from permanent or temporary structures where equines are stalled
Aisles and doorways are kept clear
Heaters with automatic shutoff settings are used
How often are the following checked or performed?
Fire Extinguishers are checked: AnnuallySmoke detectors are checked: Not at all/NAFence lines are checked: MonthlyTurnout Areas are checked: Not at all/NASprinkler systems are checked: Not at all/NAFire drills are conducted: Not at all/NAReview of safety protocols with staff are conducted: AnnuallyReview of safety protocols with volunteers are conducted: AnnuallyThe Emergency Preparedness Plan is reviewed and updated: AnnuallyEquine Transportation: 3= Onsite: 1 (1 + 0) + Offsite: 2
2-horse van/trailer with truck:
1 Owned onsite 1 Access offsite;
4-horse van/trailer with truck:
1 Access offsite;
