Maine State Society for the Protection of Animals
EQUINE WELFARE NETWORK PROFILE



Maine State Society for the Protection of Animals
279 River Road
Windham, ME 04062

Mailing Address:
PO Box 10
South Windham, ME 04082


Phone: 207-892-3040

EIN: 01-0212545
Founded: 1972
Profile Last Updated July 23, 2021

Public Charity


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Equine Welfare Network Guardian
AWARDED ANNUALLY
Effective Date
May 2021

The Guardian Seal of Transparency is awarded annually to recognize an organization's commitment to transparency and accountability by their willingness to make comprehensive data about their programs, horse care practices, and governance available for public scrutiny. The Guardian Seal of Transparency is NOT an endorsement.

We welcome you to donate directly to Maine State Society for the Protection of Animals and encourage you to review the information below before making a donation. Maine State Society for the Protection of Animals will receive 100% of your donation made here.

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Awarded Annually
Effective Date: May 2021
Last Updated: May 27, 2021

MISSION & PROGRAMS

Mission:
The mission of the Maine State Society for the Protection of Animals is to provide refuge, rehabilitation, and placement of seized equines, support the placement of surrenders, and educate the public. The vision is the elimination of equine abuse and neglect.

The MSSPA provides around-the-clock on-site staffing, has access to veterinary services 24 hours a day, and maintains nearly fifty equines on its farm facilities. Each year dozens of horses are placed at the Society's farm facilities by Maine law enforcement agencies. Following rehabilitation, some animals are adopted into permanent homes. Those unsuitable for adoption remain at the Society for the balance of their natural lives.

Our organization provides programs involved with equine rescue, adoption & retirement
Our organization provides community outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are horse-related.
Our organization does not use foster, overflow and/or satellite facilities
Number of facilities/locations where horses used in our programs are HOUSED AND CARED FOR or were HOUSED AND CARED FOR during 2020: 1
     1. Maine State Society for the Protection of Animals (Main)  * Operational in 2020

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
The major goals of the Maine State Society for the Protection of Animals are to provide for those animals placed into its care, to help reduce the incidence of animal abuse through humane education, and support public policy initiatives that improve animals’ quality of life. An overarching goal at the River Road Farm Shelter is to find the right adoptive home for each rescued horse at the shelter.
     
     The Society serves all of Maine's equines, who are removed from abusive and neglectful situations by Maine law enforcement agencies and placed at the Society’s farm, a licensed animal shelter. It also works to divert equines from entering the shelter system by providing a successful, no-cost platform for rehoming privately owned equines, the Maine Horse Matchmaker. A second diversionary service is its Feed and Care Bank that provides temporary financial assistance to equine owners whose circumstances put their animals at risk.
     
     MSSPA is a statewide organization, primarily sheltering formerly abused or neglected Maine horses. The Society collaborates with other Maine and New England shelters when circumstances make that possible.
     
     Strategies for making the achievement of the MSSPA goals include all of the aforementioned programs:
     •Collaborative partnerships that maximize the resources of all;
     •Equine rehabilitation;
     •Training program for rehabilitated equines (using skilled staff and contract professionals)
     •Equine sanctuary;
     •Adoption;
     •Humane Education (including fee-for-service programs such as birthday parties and the Helping Hooves summer camp, school visits, and public presentations, among others) please note many of these programs are currently suspended or altered due to COVID-19;
     •Maine Horse Matchmaker;
     •Feed and Care Bank;
     •Legislation; and
     •Farmland preservation.
     
     The Maine State Society for the Protection of Animals possesses the capability to implement the strategies it has developed with an annual budget of more than $1,000,000, a significant endowment to ensure the organization’s future operation, a skilled and experienced staff, and a robust board of directors with high visibility in the community.
     
     MSSPA has a low percentage of staff turnovers and developed an experienced management team that includes:
     
     •The CEO, who also serves as Vice President to the Board of Directors. She began work with the agency in 2007 and has more than three decades of successful legal and management experience;
     
     •The Assistant CEO, who is also Bookkeeper and Secretary of the Board, brings more than a dozen years of experience with small business and equine farm operations to the team; she leads the MSSPA Adoption Committee and is the chief liaison with the Maine Department of Agriculture’s Animal Welfare Program.
     
     •The Barn Manager has been with the Society for six years and has been extremely effective in the position. He is an experienced horseman with significant equine facility management experience. The basic farm operations of animal care, facility maintenance, and hay farming have flourished with his knowledgeable, efficient, and professional efforts;
     
     • The Assistant Barn Manager is a gifted equine handler and equestrian. Her education, experience, and compassion combine to make her a very strong second to the barn manager. She is a demonstrated leader and is skilled at interaction with front line staff, potential adopters, and the public. (Please note due to COVID-19, MSSPA is currently open to visitors by appointment only.)
     
     •The Community Programs Manager has over a decade of experience in customer service and management. He maintains supervisory responsibility for a range of public-facing programs, many of which have been suspended or altered due to the pandemic. A portion of his professional effort has been re-deployed to marketing and development to assist with an increased focus on revenue generation.
     
     •The Volunteer Coordinator has nearly twenty years of experience in the field of social work, including clinical practice and personnel management. She is responsible for frontline management of the incarcerated volunteers from SMWRC, as well as the Society's community volunteers, volunteer groups, and days of service at the farm. Many of these volunteer groups and activities have been suspended or altered due to COVID-19, so some of her professional efforts have been shifted to support the barn staff with horse care and management.
     
     •The Donor Relations Specialist has significant experience in social media, donor management systems, grant writing, and non-profits. Her many professional skills and ready adaptability make her an important part of MSSPA's marketing and fundraising efforts.
     
     Additionally, the MSSPA works as much as possible with strategic partners whose own missions align with or complement its own. The Society continues its collaborative interactions, though many of them are now virtual, with the Maine Department of Corrections, Maine municipalities, the Animal Refuge League of Greater Portland, and local schools and businesses such as IDEXX.
     
     The MSSPA does not ordinarily seek or receive any government funding in pursuit of its efforts. However, in 2020, funding was received from state and federal Payroll Protection Programs due to the COVID-19 pandemic. The organization usually receives all necessary funding from private sources. Highlights for the organization in its recent history include:
     
     • 2020 produced donation revenue of more than $475,000;
     
     • In 2020, despite the pandemic, MSSPA’s equine adoption program adopted 8 horses from the shelter into the community;
     
     •2020 was a successful year for the Society’s robust volunteer program, even though significant shifts had to be made to accommodate pandemic conditions, including drafting some volunteers to work at home. The volunteer corps logged more than 6,200 hours of unpaid service in support of the horses;
     
     •In 2020, there were 26 equines served using the Society's Maine Horse Matchmaker;
     
     •In 2020, the Society's Feed & Care Bank which provides temporary, emergency assistance to Maine horses in need of hay, processed feed, supplements, and veterinary care served a whopping 60 horses.

Horse Rescue, Rehabilitation, Retraining & Re-homing:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     MSSPA is New England’s premier horse shelter. It partners with state and local law enforcement to provide for abused and neglected horses and collaborates wherever possible to maximize the resources of all:
     
     •MSSPA has a memorandum of understanding with Maine’s largest private horse rescue, Horses With Hope. There, talented horsewomen work with Society horses seeking new permanent homes. All services, including care, training, and board of the horses, are provided at no cost to the MSSPA;
     
     •Equine rehabilitation and sanctuary – Volunteers and paid staff, together with veterinarians and farriers, operate the shelter and a sanctuary for rescued equines who cannot safely be placed in adoptive homes;
     
     •Adoption – A successful horse adoption program, which includes a careful screening process, pre-placement check of adoptive homes, and execution of appropriate legal documents because MSSPA believes there is a right home for every horse;
     
     •Maine Horse Matchmaker – A free service operated by the Society which offers promotion, networking, and matchmaking services for horses in need of rehoming. It provides assistance to horse owners no longer able to care for their animals, regardless of the reason;
     
     •Feed and Care Bank – A program to provide temporary, emergency assistance to Maine horses in need. MSSPA expends funds on a range of items, from hay to vet care; and
     
     •Farmland preservation – A large open-space agricultural enterprise on its 124-acre farm annually produces an average of 7,500 bales of hay to help sustain the horses in the shelter.

Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     *Note: Some of these programs have been temporarily suspended or altered due to the COVID-19 pandemic.
     
     •The Society collaborates with several animal shelters in Southern Maine to provide summer camper experience and humane education;
     
     •MSSPA staff offer hands-on learning opportunities at River Road farm and presentations to teach the many aspects of animal welfare at no cost to the public;
     
     •Society staffers are eager to bring awareness to the life-saving work of the MSSPA. Hands-on learning opportunities at River Road farm and presentations to the public are available upon request;
     
     • Equine-assisted learning for incarcerated women who are housed nearby at the Southern Maine Women’s Re-entry Center. The program is designed to give women the skills and experience they need to successfully live as positive citizens and employees after they transition from state correctional facilities into their home communities. The program is a benefit to the horse shelter and to the almost 50 women participating in it each year.
     
     •"Helping Hooves" – A summer camp program designed for young animal welfare advocates. Through interactive exercises and featured guests presenters, campers will have the opportunity to explore animal-related careers, learn about animal welfare issues, and spend time with the rescued horses; and
     
     •Legislation – MSSPA is nonpartisan, monitoring and commenting on animal welfare legislation that is relevant to its work.

GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Staff & Volunteers:
Chief Staff Officer (CSO):  Meris J. Bickford
Employees/Independent Contractors:   Full-Time:  10  Part-Time:  1  Volunteers:  150
Staff Recruitment, Screening and Training processes including employees and independent contractors:
    Prospective staff/independent contractors complete a written application/agreement
    Prospective staff/independent contractors must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
    Staff and/or contractors are required to provide Emergency Medical Information
    Staff and/or contractors are required to sign a Photo Release
    Staff and/or contractors carry current health insurance
    Staff and/or contractors have a written job description
    Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
    Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
    The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
    The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    One or more staff members or contractors are trained in CPR and human first aid
    One or more staff members or contractors are trained in equine first aid
Not Checked:
    Prospective staff/independent contractors are required to undergo a Background Check
    Staff and/or contractors provide parent/guardian information if applicable
    The handbook is reviewed annually and updated
    Staff and/or contractors are subject to Random Drug Screening

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application/agreement
    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer is required to sign a Photo Release
    Every volunteer provides parent/guardian information if applicable
    Every volunteer carries current health insurance
    Every volunteer receives training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Prospective volunteers are required to undergo a Background Check
    Every volunteer has a written job description
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    Every volunteer is updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    The Volunteer Handbook is reviewed annually and updated
    Every volunteer is subject to Random Drug Screening

Governing Body:
Board meetings per year:  6
Number of Board Members:  14  Number of Voting Board Members:  12

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable:  The Maine State Society for the Protection of Animals is accredited by the Global Federation of Animal Sanctuaries (GFAS). Pursuant to Maine law, the Maine State Society for the Protection of Animals is a licensed animal shelter.

Organization documents available on our website:
    Most recent Financials
    Most recent IRS Form 990

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook
    Staff Handbook
    Bylaws

Budget:  $1M to $2M
Equine Budget:   $150K to $250K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Audit
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2020? No
View The IRS Form 990/Pro Forma 990

POLICIES: ACQUISITION


Our organization acquires horses/equines from the following source(s):
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization does not acquire horses/equines from the following source(s):
    Donation  
    Lease  
    Purchase/Adoption from Owner  
    Auction  
    Kill pen/Feedlot  

Our organization will accept the following:
    Geldings
    Mares
    Pregnant Mares
    Foals
    Stallions
    Only Stallions to be castrated

Additional information about our acquisition policies and practices:
The Maine State Society for the Protection of Animals does not allow the breeding of animals. Any stallion received into care is castrated as soon as medically or legally possible.


POLICIES: INTAKE, ASSESSMENT & TRAININING

Prior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
    A current Coggins
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    Equines are not taken on trial
Not Checked:
    The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
    The equine is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    The owner is financially responsible for the shipping of the equine to and from the organization

Following arrival of the equine at the facility, the following is performed:
    Physical examination by a veterinarian
    Physical examination by trained barn staff
    Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
    A Henneke Body Conditioning Score or other body conditioning score is assigned
    Physical examination by a farrier
    Physical examination by a dentist
    Coggins test
    Blood work other than Coggins
    Fecal test
    Vaccinations
    De-worming
Not Checked:
    The equine is scanned to check for a microchip
    The equine is microchipped if the scan indicates that there is no microchip

Upon intake, the organization has the following quarantine policy in place:
    The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
    The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
    The equine is not quarantined

The typical length of quarantine is:   20 to 30 days

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Jumping
    Driving (Pulling a carriage)
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time
Not Checked:

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care::
    Equines at our facility may be treated by an equine chiropractor
    Equines at our facility may be treated by an equine acupuncturist
    Equines at our facility may be treated by an equine massage therapist
    Equines at our facility may be treated by an equine nutritionist
Not Checked:
    The Henneke Body Condition score or other body conditioning score is updated at least monthly
    The Henneke Body Condition score or other body conditioning score is updated at least annually
    The Henneke Body Condition score is updated or other body conditioning score with each visit by the veterinarian
    Photographs are taken of each equine monthly and kept with the equine's health records
    Photographs are taken of each equine annually and kept with the equine's health records
    Photographs are taken of each equine with each visit by the veterinarian and kept with the equine's health records
    
    
    

Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
    Our organization evaluates the weight-carrying and workload limitations for each equine that is ridden at least annually
Not Checked:
    Our organization maintains a written record for each equine that documents the results of each evaluation of weight-carrying and workload limitations
    Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
    Equines are not ridden; not applicable

The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
    Size, shape, condition and angle of the hooves
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Terrain and footing in the working environment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Not Checked:
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
    Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
    Equines are not ridden; not applicable


Horses provided formal training (groundwork or riding):   As needed; no set schedule

Additional information about our intake, assessment & training policies and practices:
Nearly all the horses received into care here are the product of law enforcement seizures and little to no medical history is ever obtained.
     
     Ground manners and other training are regularly provided to horses that are physically able to participate.


POLICIES: BREEDING

The organization has the following policies related to breeding and stallions:
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed equines.
Not Checked:
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds equines
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions


POLICIES: EUTHANASIA

The organization has the following policies related to euthanasia:
    Our organization will never have an equine euthanized for space
    Our organization may have a healthy equine euthanized if it is a threat to itself, other equines, or people
    Our organization may have an equine euthanized after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization will never have a healthy equine euthanized under any circumstances
    Euthanasia is done at the veterinarian's facility

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. Our organization prohibits euthanasia under any circumstances

Additional information about our euthanasia policies and practices:
ARTICLE VII EUTHANIZATION OF ANIMALS 7.1 The Officers and Directors of the organization shall conduct the business of the organization such that the decision to humanely euthanize an animal owned by the MSSPA shall be made by the chief executive officer, with a recommendation from a duly licensed equine veterinarian, in consultation with the MSSPA barn manager. If the chief executive officer is not available, the assistant chief executive officer shall make the decision, with a recommendation from a duly licensed equine veterinarian, in consultation with the MSSPA barn manager.


POLICIES: RE-HOMING

Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
    Potential adopters/purchasers must visit our organization and be observed with the equine on site
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing an equine
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the equine to the adopter/purchaser's facility
    Adopters/purchasers are NOT required to provide updates
Not Checked:
    Our organization does NOT re-home an equine to first time equine owners
    Our organization will only re-home an equine to a location where another equine resides
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the equine
    Our organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.

The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
    Our agreement states that re-homed equines CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into possession of another person or organization under any circumstances
    Our agreement states that re-homed equines cannot be bred
    Our agreement states that if there is any breach of contract the equine must be returned to our organization
    Our agreement states that adopters/purchasers can return an equine to our organization free of charge
Not Checked:
    Our agreement states that re-homed equines CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into possession of another person or organization without prior written approval of our organization
    Our agreement states that our organization reserves the right to make unannounced visits
    Our agreement states that our organization reserves the right to make scheduled visits
    Our agreement states that adopters/purchasers can return an equine to our organization for a fee
    Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
    Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
    Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    None of the statements are included.
    Our organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.

Our organization requires references from the following:
    Veterinarian
    Farrier
Not Checked:
    Personal/Other
    Not applicable or no references required.

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase)

The average equine re-homing (adoption/purchase) fee received by your organization:
Not applicable; None received

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
    Equines may remain at our organization for their lifetimes
    Equines may be found suitable homes by our organization
    In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized
    In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized
Not Checked:
    Equines may be returned to their owners
    Equines may be sent to auction
    If a suitable home cannot be located within 12 months, the equine may be euthanized
    If a suitable home cannot be located, and space is not available for the equine to remain at the organization, the organization will secure a suitable home for the equine and accept financial responsibility for the lifetime of the equine

Additional information about our rehoming policies and practices:
At the time of adoption, title to the horse becomes fully shared between the adopter and the organization. There is a joint tenancy of ownership in the animal.
View Re-homing Agreement

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Our organization does not use foster, overflow and/or satellite facilities

MANAGEMENT: Maine State Society for the Protection of Animals: Main

Does your organization own, lease or use a part of this facility? Own

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Jacqueline Frye, Windham Animal Control Officer Animal Refuge Leaugue of Greater Portland 217 Landing Road Westbrook, ME 04092 207-892-2525

VETERINARIAN: Maine State Society for the Protection of Animals: Main
Veterinarian Assessment conducted on 04/09/2021

Veterinarian: Rachel Flaherty
Clinic Name: Back Cove Equine Veterinary Care
91 Auburn St Ste J
Portland   ME   04103
Phone: 207-370-1645

GROUNDS: Maine State Society for the Protection of Animals: Main
Total number of horses involved with your programs at this facility: 38
Total number of horses at this facility INCLUDING those not involved with your programs: 38
Maximum capacity of horses at this facility: 80
Total acreage dedicated specifically to the horses: 90
Our organization has use of the following at this facility:
Structures/Barns: 2  Run-in sheds: 6
Pastures: 4  Paddocks/Pens: 11
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 0  Indoor Rings: 1












Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 inches above the tip of the horse's ear) when standing in all stalls/enclosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 13-16
How many hours per day, on average, are horses turned out:
    Equines are out 4 to 8 hours per day

The following describes the pastures at this facility:
    All pastures are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated
    Pastures have natural protection for equines (i.e., trees)
    Pastures have man-made protection for equines (i.e., shelters)
Not Checked:
    This facility does not have pastures where equines can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    A dedicated staff person(s) is responsible for pasture management
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following describes the turnout areas other than pastures at this facility:
    All turnout areas are fenced to prevent escape or injury
    Turnout areas have man-made protection for equines (i.e., shelters)
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    Equines are checked overnight
    No Trespassing signs are posted
    Hold Harmless signs are posted
    Authorized Personnel Only signs are posted
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
Not Checked:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
    A security guard is present at night
    By Appointment Only signs are posted.
    Entrance gates are locked at night
    Visitors are always accompanied by staff (or volunteers)
    The property is fitted with motion lights
    The perimeter of the property is fully fenced


EQUINE CARE: Maine State Society for the Protection of Animals: Main
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Onsite computer with cloud-based backup storage system
    Our organization utilizes a software application to maintain records
    Our organization would use free cloud-based barn management software if available

The following items are consistent with our feed management plan and practices:
    Equines are provided with individualized feeding plans, including supplements, according to age and any health issues
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Equines are fed in individual stalls
    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
    Medications are kept in a locked, climate-controlled area
Not Checked:
    Equines are fed in groups

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    The protocol for each equine is determined in consultation with a veterinarian
    Fecal testing is performed prior to the use of a de-wormer.
Not Checked:
    A de-wormer is used without fecal testing

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly parasites
    Fly Traps and Tapes
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
    The organization has a written biosecurity plan
    A specific individual is assigned to care for sick, affected and/or quarantined equines
    Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
    Sick, affected and/or quarantined equines do not have contact with other equines or other animals
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined equines
    Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
    Equipment used by sick, affected and/or quarantined equines is not shared and is clearly labeled
    Latex gloves are worn when working with sick, affected and/or quarantined equines
Not Checked:
    All staff are trained in best practices related to biosecurity
    All volunteers are trained in best practices related to biosecurity
    Manure and bedding from sick, affected and/or quarantined equines is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
    Shared equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined equines
    Equines are not quarantined on arrival.

The following represent the manure removal practices in place at facility:
    Manure is hauled, sold or given away
    Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
    Manure is stored in dumpster(s)
    Manure is piled in an area where equines are not located
    Manure piles are covered
    Manure piles are composted or spread on pastures

The following steps are taken to help staff and volunteers readily identify each horse on the property:
    Name plates are located on the stall
    Photos are located on the stall
    A map/diagram is posted showing the location of each equine with equine names and photos
    Equine photos and profiles are available on the website
    Staff/volunteers are provided training on conformation, markings, colors, and breeds
Not Checked:
    Equines are assigned the same stall/location each day
    Equines wear halters with nametags
    A notebook or binder with photos and information on each equine is easily accessible
    Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
    Equines are assigned the same stall/location each day

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
    Saddles are shared
    Saddle pads are shared
    Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
    Tack is cleaned after each use
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when an equine's body condition changes
    Tack is assessed for fit by trained personnel when an equine's disposition changes
    Tack is stored in a climate-controlled location
    Helmets are replaced after a fall
Not Checked:
     All equines have specifically assigned tack, apparel and equipment that is not shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
     Halters are shared
    Tack is cleaned weekly
    Tack is cleaned only when needed
    This facility enlists the services of a professional saddle fitter at least once a year
    Assigned tack is clearly labeled
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced at least every five years.
    Equines are not ridden; not applicable.


EMERGENCY PREPAREDNESS: Maine State Society for the Protection of Animals: Main
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    Emergency phone numbers are posted prominently
    The facility owns or has access to a generator
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    The facility maintains appropriate liability and/or workers' compensation insurance
    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
    Emergency procedures are posted prominently
    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures

The written EPP addresses the following areas:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for equines
    Fire
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Protocols to notify emergency personnel
    Building/facility exit plans
Not Checked:
    Evacuation plans
    Power outages
    Terrorist attacks


The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear
    Heaters with automatic shutoff settings are used
Not Checked:
    NO SMOKING signs are posted prominently
    Hay is stored away from permanent or temporary structures where equines are stalled

How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Annually
Electrical Systems are checked: Not at all/NA
Fence lines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Annually
Review of safety protocols with volunteers are conducted: Annually
The Emergency Preparedness Plan is reviewed and updated: Not at all/NA

Equine Transportation
Owned onsite: 1 2-horse van/trailer with truck
Access offsite: 1 4-horse van/trailer with truck


EQUINE CENSUS SUMMARY

Total Facilities: 1
Maine State Society for the Protection of Animals: 2020 - Yes

34 Total number of horses involved with your programs on January 1, 2020
PLUS: Horse Intake during 2020
3 Donated
0 Lease
0 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
10 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
0 Adoption from Rescue
13 Total intakes
LESS: Horse Departure during 2020
7 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
2 Horses euthanized
9 Total departures
38 Number of horses involved with your programs on December 31, 2020
28 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
10 Total number of horses permanently retired.

Summary: 34 on 1/1/2020+ 13 Intakes - 9 Departures = 38 on 12/31/2020

Total days that equines were in the care of Maine State Society for the Protection of Animals during 2020: 14581

2020 Maine State Society for the Protection of Animals Equine Census
34 Total number of horses involved with your programs on January 1, 2020
PLUS: Horse Intake during 2020
3 Donated
0 Lease
0 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
10 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
0 Adoption from rescue
13 Total intakes
LESS: Horse Departure during 2020
7 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
2 Horses euthanized
9 Total departures
38 Number of horses involved with your programs on December 31, 2020
28 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
10 Total number of horses permanently retired.

Summary: 34 on 1/1/2020+ 13 Intakes - 9 Departures = 38 on 12/31/2020


13 Horse Intake Detail during 2020 0
3 Donated 0
2Miniature Horse1 Aged 15-20  1 Mares1 Aged Over 20  1 Mares
1Pony1 Aged 15-20  1 Geldings
0 Leased 0
0 Purchased from Owner 0
0 Auction 0
0 Kill Pen/Feedlot 0
10 Surrendered 0
2Arabian2 Aged 6-9  1 Geldings  1 Mares
2Donkey/Mule/Burro1 Aged Under 6  1 Geldings1 Aged Over 20  1 Mares
2Quarter Horse2 Aged Over 20  1 Geldings  1 Mares
1Standardbred1 Aged Over 20  1 Mares
2Grade/Mixed Breed/Unknown2 Aged Over 20  1 Geldings  1 Mares
1Pony1 Aged 6-9  1 Geldings
0 Seized 0
0 Abandoned 0
0 Returned 0
0 Transferred 0
0 Born at facility 0
0 Adoption from rescue 0

7 Re-homing Detail Horses adopted/sold by breed, age & gender during 2020:  
1Quarter Horse1 Aged 15-20  1 Geldings
1Standardbred1 Aged 15-20  1 Mares
1Tennessee Walking Horse1 Aged Over 20  1 Mares
2Grade/Mixed Breed/Unknown1 Aged 15-20  1 Geldings1 Aged Over 20  1 Geldings
2Pony1 Aged 6-9  1 Geldings1 Aged 15-20  1 Geldings

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