MISSION & PROGRAMS

Mission:
The Secretariat Center is a 24-acre, 501(c)(3) non-profit horse adoption program located at the Kentucky Horse Park in Lexington, KY. The Secretariat Center's mission is to prepare off track Thoroughbreds for happy, healthy, and successful post-track careers by rehabilitating and giving them a broad-based foundation of skills to ensure a harmonious match with their adopters. We advocate for the athleticism and versatility of the American Thoroughbred and provide educational opportunities for development through horsemanship.

Our organization provides programs involved with equine rescue & adoption
Our organization provides community outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are equine-related.

Our organization does not CURRENTLY use satellite, overflow, foster, and/or outreach facilities.


Summary of organization's recent accomplishments, goals, strategies to achieve the goals, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Accomplishments:
     We are honored to have been cited by professionals from around the equestrian world as having the highest standards in retraining of off-track Thoroughbreds. Our program averages around 40 adoptions per year; in 2023 we successfully rehomed 27 Thoroughbreds. Through our 20-year history, The Secretariat Center (SC) has found new homes for over 800 horses. We have been entrusted with the care of Thoroughbreds from around the country and they have been donated from across the industry, from small farm homebreds to world-wide operations, like Godolphin. A recent addition to our program is the multiple Graded Stakes winner of over $1 million, Smile Happy, from the barn of Kentucky Derby winning trainer, Kenny McPeek.
     We were thrilled to be selected by the Churchill Downs Foundation as one of the 20 TAA-accredited Thoroughbred aftercare organizations for the 2024 Derby Gives program. A special aftercare post-position draw was held on the Churchill Downs backside and each horse in the Kentucky Derby field was paired with an aftercare organization, giving each a chance to earn a piece of the Foundation’s $150,000 pledge.
     
     Goals and Strategies:
     -Increase quality adoptions of Off-Track Thoroughbreds (OTTBs): We promote quality over quantity in our adoption process, and we pride ourselves in our ability to match horses with suitable approved adopters. To become approved, a potential adopter must complete our application which requires a description of the person and their equine experience, what they are looking for in a horse, photos of the location where the horse would live, and three references: a personal reference, one from an equine vet, and another from an equine professional. We strongly encourage potential adopters to ride their desired equine partner, which gives us the opportunity to evaluate and ensure their compatibility with the horse prior to adoption.
     
     -Education: We advocate for the versatility and athleticism of the Thoroughbred breed, educate equestrians about the best practices for handling and training OTTBs, and promote general equine knowledge to the public through our partnership with Horse Country Tours and other public interactions.
     
     -Workforce Development: We are teaching horsemanship and equine industry skills to staff, volunteers, and interns and will be instituting a multi-level skills assessment program to promote a healthy and safe barn environment.
     
     -Increase public awareness of the Secretariat Center: We will be increasing our public presence at trade fairs, horse shows, and equine events throughout the year such as the Pony Club Festival and the Retired Racehorse Project. We are also taking advantage of marketing opportunities to promote the SC at the Kentucky Thoroughbred Farm Managers Club (KTFMC) Golf Tournament and the American Eventing Championships at the Kentucky Horse Park. We are also attending industry educational and networking events like the KTFMC Dinner, the Welfare and Safety of the Racehorse Summit, and the Thoroughbred Broodmare Transition Symposium. We have been working on promotional marketing materials such as brochures, tote bags, pens, and a new backdrop for our trade fair booth. We also have plans to add an interactive informational kiosk to use at events. We have also reopened our online store with SC logoed items and will be added more items to the store soon.
     
     -Brunch and Bubbles fundraiser: This is our primary fundraiser of the year, and our next event will be celebrating the Secretariat Center’s 20th Anniversary. We will be hosting over 200 supporters on the historic grounds of Fasig-Tipton in Lexington, Kentucky on October 13th. We will be contacting last year’s sponsors and donors, and we have already been searching for potential new sponsors and donors.
     
     -Improved Infrastructure: The SC is celebrating our 20th year of operations, but that means that our facilities are also 20 years old. Our fencing needs repairs and complete replacement in some areas and our pastures need reseeding and continuing pasture maintenance. We would also like to add upgrades to our facility such as new footing and a cover to our riding arena, allowing for year-round riding and training.
     
     -Needs: The SC does not currently have the ability to take our horses off site. Whether there is a horse show or event we would like to attend, or an emergency that requires taking a horse to Hagyards Equine Medical Institute, we must rely on others to provide a ride. We would like to be able to purchase a truck and horse trailer for the farm, which would require a significant investment.
     
     Capabilities:
     -Staff: We have a new professional trainer, and a barn manager on site in charge of our equine program and barn staff, and we have a new Office Administrator and Executive Director focusing on the marketing and financial side of the program. Collectively, we all work with our current and potential adopters, and the general public.
     -Board of Directors: We are working with the members of our Board to ensure 100% committee and financial participation.
     -Funding: We are seeking funding through grants, donations, horse intake and adoption fees, our Brunch and Bubbles annual fundraising event, and managing our Endowment.
     
     Long-term Plans:
     -Increased Educational Programs/Workforce Development: We are looking to continue and expand our youth intern programs, and we are also investigating adding a program to involve Veterans using the therapeutic nature of working with horses while teaching them useful working skills for the equine industry.
     -The Secretariat Foundation: We are talking with the Secretariat Foundation about the possibility of using Secretariat’s image in our marketing and integrating his name and likeness into our program in mutually beneficial ways, such as creating an official Secretariat license plate for Kentucky and possibly other states. We also will discuss the possibility of providing a physical location for the Foundation and creating a Secretariat Museum.



Please describe what steps your organization takes to ensure that:
1) the interactions between your equines and people are mutually beneficial and conducted in accordance with the Guidelines for Human-Equine Interactions stated below;
2) all equines in the care of our organization and/or equines that participate in the organization's program have access to clean drinking water at all times; nutritious food in sufficient quantity, including natural forage such as pasture grass and/or hay; appropriate veterinary, farrier, and dental care; shelter and protection from the weather; sufficient safe space to move around comfortably on a daily basis; and daily opportunity to freely interact and have contact with other equines:

Accomplishments:
     We are honored to have been cited by professionals from around the equestrian world as having the highest standards in retraining of off-track Thoroughbreds. Our program averages around 40 adoptions per year; in 2023 we successfully rehomed 27 Thoroughbreds. Through our 20-year history, The Secretariat Center (SC) has found new homes for over 800 horses. We have been entrusted with the care of Thoroughbreds from around the country and they have been donated from across the industry, from small farm homebreds to world-wide operations, like Godolphin. A recent addition to our program is the multiple Graded Stakes winner of over $1 million, Smile Happy, from the barn of Kentucky Derby winning trainer, Kenny McPeek.
     We were thrilled to be selected by the Churchill Downs Foundation as one of the 20 TAA-accredited Thoroughbred aftercare organizations for the 2024 Derby Gives program. A special aftercare post-position draw was held on the Churchill Downs backside and each horse in the Kentucky Derby field was paired with an aftercare organization, giving each a chance to earn a piece of the Foundation’s $150,000 pledge.
     
     Goals and Strategies:
     -Increase quality adoptions of Off-Track Thoroughbreds (OTTBs): We promote quality over quantity in our adoption process, and we pride ourselves in our ability to match horses with suitable approved adopters. To become approved, a potential adopter must complete our application which requires a description of the person and their equine experience, what they are looking for in a horse, photos of the location where the horse would live, and three references: a personal reference, one from an equine vet, and another from an equine professional. We strongly encourage potential adopters to ride their desired equine partner, which gives us the opportunity to evaluate and ensure their compatibility with the horse prior to adoption.
     
     -Education: We advocate for the versatility and athleticism of the Thoroughbred breed, educate equestrians about the best practices for handling and training OTTBs, and promote general equine knowledge to the public through our partnership with Horse Country Tours and other public interactions.
     
     -Workforce Development: We are teaching horsemanship and equine industry skills to staff, volunteers, and interns and will be instituting a multi-level skills assessment program to promote a healthy and safe barn environment.
     
     -Increase public awareness of the Secretariat Center: We will be increasing our public presence at trade fairs, horse shows, and equine events throughout the year such as the Pony Club Festival and the Retired Racehorse Project. We are also taking advantage of marketing opportunities to promote the SC at the Kentucky Thoroughbred Farm Managers Club (KTFMC) Golf Tournament and the American Eventing Championships at the Kentucky Horse Park. We are also attending industry educational and networking events like the KTFMC Dinner, the Welfare and Safety of the Racehorse Summit, and the Thoroughbred Broodmare Transition Symposium. We have been working on promotional marketing materials such as brochures, tote bags, pens, and a new backdrop for our trade fair booth. We also have plans to add an interactive informational kiosk to use at events. We have also reopened our online store with SC logoed items and will be added more items to the store soon.
     
     -Brunch and Bubbles fundraiser: This is our primary fundraiser of the year, and our next event will be celebrating the Secretariat Center’s 20th Anniversary. We will be hosting over 200 supporters on the historic grounds of Fasig-Tipton in Lexington, Kentucky on October 13th. We will be contacting last year’s sponsors and donors, and we have already been searching for potential new sponsors and donors.
     
     -Improved Infrastructure: The SC is celebrating our 20th year of operations, but that means that our facilities are also 20 years old. Our fencing needs repairs and complete replacement in some areas and our pastures need reseeding and continuing pasture maintenance. We would also like to add upgrades to our facility such as new footing and a cover to our riding arena, allowing for year-round riding and training.
     
     -Needs: The SC does not currently have the ability to take our horses off site. Whether there is a horse show or event we would like to attend, or an emergency that requires taking a horse to Hagyards Equine Medical Institute, we must rely on others to provide a ride. We would like to be able to purchase a truck and horse trailer for the farm, which would require a significant investment.
     
     Capabilities:
     -Staff: We have a new professional trainer, and a barn manager on site in charge of our equine program and barn staff, and we have a new Office Administrator and Executive Director focusing on the marketing and financial side of the program. Collectively, we all work with our current and potential adopters, and the general public.
     -Board of Directors: We are working with the members of our Board to ensure 100% committee and financial participation.
     -Funding: We are seeking funding through grants, donations, horse intake and adoption fees, our Brunch and Bubbles annual fundraising event, and managing our Endowment.
     
     Long-term Plans:
     -Increased Educational Programs/Workforce Development: We are looking to continue and expand our youth intern programs, and we are also investigating adding a program to involve Veterans using the therapeutic nature of working with horses while teaching them useful working skills for the equine industry.
     -The Secretariat Foundation: We are talking with the Secretariat Foundation about the possibility of using Secretariat’s image in our marketing and integrating his name and likeness into our program in mutually beneficial ways, such as creating an official Secretariat license plate for Kentucky and possibly other states. We also will discuss the possibility of providing a physical location for the Foundation and creating a Secretariat Museum.


Equine Transition Services:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     The Secretariat Center, hailed as "the Gold Standard in Thoroughbred reschooling", opened in October 2004. It uses its location at the famed Kentucky Horse Park near Lexington to highlight the versatility and athleticism of off-the-track Thoroughbreds, while underscoring the desirability of adopting one.
     
     Secretariat Center horses act as ambassadors for the breed. Eligibility for the program is based on soundness, temperament, and serviceability. As the campus is small - 12 acres of paddocks and a 10-stall barn - it can only house 12-16 horses at a time.
     
     The Secretariat Center is not a rescue facility; its job is to herald, showcase, and market the value of the Thoroughbred in second careers.
     
     Horses in the program learn new skill sets. All horses arrive with health papers showing the horse is healthy. On arrival, the horse is evaluated by a team of experts: dentist, farrier, nutrition specialist, chiropractor, acupuncturist, and various practitioners to ensure that the horse is as balanced physically from the onset, as it can be. From there horses are assessed for temperament and learning style in a round pen, as well as desensitization exercises. Training progresses classically then with in hand ground work, lunging and long lining, followed by interdisciplinary introductions to dressage, jumping, trail riding, cross country work, and, when possible, horse shows.
     
     Potential adopters are required to fill out applications that include veterinary, personal, and equine specialist references, and if approved, must visit to try the horses to make sure the fit is a good one. Adoption fees are based on the scope of a given horse and expenses incurred during reschooling.
     
     For the adopters who live out of state and need time to plan shipping for his or her adopted horse, or the adopter who would like his or her new horse to gain more training either on the ground or under saddle prior to coming home, the Secretariat Center offers a continued Training Program. OTTBs frequently love working and thrive on consistent schedules. The horses in this program continue learning and growing in the adopters' chosen disciplines until the day they ship out. This custom training plan can be tailored to each adopter's wants and needs, ensuring the adopted horses step off the trailer at their new home fit and ready to begin their new life.
     
     The All-Star Program, launched in 2018, is designed to showcase the athleticism and versatility of the off-track Thoroughbred at the highest levels of equestrian competition by pairing uniquely talented exemplars of the breed with international-level riders. These teams are supported through syndicates of Thoroughbred fans who love the idea that the fun doesn't have to stop when the race is over. The hope is that this program will open eyes of racehorse owners and trainers, as well as horse lovers everywhere, as to how amazing Thoroughbreds truly are.
     
     Keen to be a beacon of information about reschooling OTTBs, the Secretariat Center offers internships for students of high school through college age, provides educational opportunities for volunteers, and regularly hosts tours and demonstrations.
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     The Secretariat Center offers year-round internship opportunities for motivated individuals looking to expand their knowledge and skills in Thoroughbred Aftercare alongside our experienced professionals.
     
     Our Equine Non-Profit Fundamentals Internship is a structured program with weekly lessons, goals, and objectives for students in the areas of horse care and training, not-for-profit 501 (C)3 business fundamentals, research, media/design, and the complete adoption and rehoming process. Interns will spend one-on-one time with all staff members (and horses) to obtain a complete picture of the Secretariat Center's daily activities, methodology, and purpose.
     
     The Secretariat Center is a Thoroughbred Aftercare Alliance accredited organization dedicated to the gold standard of re-schooling and rehoming. All internships are unpaid educational opportunities for students to delve deeper into the aftercare needs of horses as they move into second careers. We are happy to work with schools and Universities to complete class requirements and provide letters of recommendation for graduates as they consider future career paths.
     
      Equine Non-Profit Fundamentals Internship ranges from an average of 8-12 weeks pending the availability and needed requirements of the student. We are happy to work with student's schedules to provide a well-rounded educational process and to adapt projects to cater to the interests of our interns. It is our goal that students will complete the program with the knowledge and skills to succeed in a multitude of positions in the equine industry, as well as the ability to educate others on the success and importance of aftercare.
     
     The Secretariat Center welcomes volunteers of all ages, all professional backgrounds, and all levels of equestrian knowledge and ability. Everyone who volunteers at the Secretariat Center comes, like each of our horses, with unique abilities. We need people in the barn, in the office, in our garden area and in our woods. We could use fundraisers and stamp-lickers, event organizers and seamstresses, mechanics and graphic artists, fence painters and, yes, even musicians! Come one, come all! Volunteers go through an orientation and are then welcome to come as much or as little as they desire. Volunteers are not allowed to ride the horses due to insurance limitations.

Research/Medical Use of Equines:
Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine. 

Religious Affiliation:
Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered. 

Auction Donation:
Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter. 

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POLICIES: INTAKE, ASSESSMENT & TRAININING

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
    The equine is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization when the equine is acquired from the equine's owner other than by purchase from an auction or kill pen, or by seizure or by abandonment
    The owner is financially responsible for the shipping of the equine to and from the organization
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
    A health certificate signed by a veterinarian and dated no more than seven days prior to arrival is provided to our organization either prior to or upon arrival of the equine attesting to the health status of the equine

Trial Period: Check all that apply:
    Equines are on trial for up to 30 days
    The trial period may be reduced based on the equine's progress
    During the trial period, the organization accepts total financial responsibility for the care of the equine, including board, feed, shoeing and any necessary veterinary care
    The trial period may be terminated by either the organization or the owner for any reason

Upon intake, the organization has the following quarantine policy in place:
    The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time

The typical length of quarantine is:   Up to 10 days

Following arrival of the equine at the facility, the following is performed:
    Physical examination to include temperature, pulse and respiration by a trained staff member upon arrival
    Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
    Physical examination by a farrier
    Physical examination by a dentist
    Coggins test
    Fecal test
    Vaccinations
    De-worming
    The equine is scanned to check for a microchip
    The equine is microchipped if the equine has not been microchipped

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Jumping
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    Physical examination by a veterinarian at least annually
    The Henneke Body Condition score or other body conditioning score is updated at least annually
    Photographs are taken of each equine annually and kept with the equine's health records
    Equines at our facility may be treated by an equine chiropractor
    Equines at our facility may be treated by an equine acupuncturist
    Equines at our facility may be treated by an equine massage therapist
    Equines at our facility may be treated by an equine nutritionist
Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
    Our organization evaluates at least annually and maintains a written record of the weight-carrying and workload limitations for each equine that is ridden

The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
    Size, shape, condition and angle of the hooves
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Terrain and footing in the working environment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations


Horses provided formal training (groundwork or riding):   Daily

Additional information about our intake, assessment & training policies and practices:
The owner must answer questions about the horse's health and medical history including: all past or current injuries, surgeries, and medical procedures, most current vaccinations and dates, date of most current farrier work, date and type of most current deworming, and date of most recent dental work. The owner must also answer a brief questionnaire about the horse's current living situation - what feed is it receiving, does it know how to drink from an automatic waterer, date of gelding, date of last ride, has the horse been turned out with other horses, and any vices the horse may have.

POLICIES: BREEDING

The organization has the following policies related to breeding and stallions:
    Our organization does not conduct breeding of equines owned or under the care of our organization.
    Our main facility where our organization conducts its programs does NOT breed equines.

POLICIES: EUTHANASIA

The organization has the following policies related to euthanasia:
    Our organization will never have an equine euthanized for space
    Our organization will have an equine euthanized upon the recommendation of the veterinarian if the equine is a threat to itself, other equines, or people
    Our organization will have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Euthanasia is done at the veterinarian's facility
    Disposal of the carcass is handled within 24 hours

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian

POLICIES: RE-HOMING

View Re-homing Agreement
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
    Potential adopters/purchasers must visit our organization and be observed with the equine on site

Our organization has the following policies and procedures related to horses that need to be retired, are no longer able to contribute to the mission of the organization, and/or are no longer manageable:
    Equines may be found suitable homes by our organization
    Equines may be returned to their owners
    In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized upon the recommendation of the veterinarian
    In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized upon the recommendation of the veterinarian
    The organization will accept financial responsibility for equines in the current care of the organization that need to be retired or are no longer able to contribute to the mission of the organization if all alternatives have been explored to find the equine an appropriate placement and space is not available for the equine to remain at the organization.

The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
    The agreement reflects that any individual or organization in possession of the equine as of the date of the agreement and any time thereafter is bound to not sell the equine at auction for slaughter or allow the equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that will cause or allow the equine to be sold at auction for slaughter.
    The agreement states that should the adopter decide to re-home the equine, our organization must grant approval of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization, including being provided written notification of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason.
    The agreement states that the terms of our organization's agreement will be binding on any future individual or organization taking and/or in possession of the equine for any reason.
    The agreement states that if there is any breach of contract the equine must be returned to our organization
    The agreement states that our organization reserves the right to make scheduled visits
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for as long as the adopter/purchaser is responsible for the care of the equine

Our organization requires references from the following:
    Veterinarian
    Personal/Other

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase) or less than one year

The average equine re-homing (adoption/purchase) fee received by your organization:
Over $1,500

Additional information about our rehoming policies and practices:
Prospective adopters first complete an adoption application. The application includes a summary of the applicant's riding and horse experience, a description of the type of horse for which they are searching, photographs of the location in which any adopted horse will be living (barns and paddocks), and three references in the categories of Non-family character, Equine professional, and Veterinary. Each application is thoroughly reviewed by the Director and an Approval Committee made up of three SC Consulting Board Members. After being approved for adoption, the SC requires that all potential adopters travel to the SC and ride/meet each horse they are interested in adopting, in order for the staff to assess their ability and their personality match with the horses. Should questions be raised at any point in the approval process, the Director will contact the applicant and talk through each issue, be it fencing concerns, financial concerns, or horse-handling concerns.
     
     All prospective adopters are required to complete a standard liability waiver prior to handling or riding any horses. At this point in the adoption process, the prospective adopter has already communicated thoroughly with either the Director or the Barn Manager, including conversations about the prospective adopter’s current riding level, skill with handling horses, type of personality desired in a horse, and current available horses that may be a match for the prospective adopter. The staff also carefully reviews the adopter’s equine professional reference that is included in the adoption application, and if necessary speaks directly to the equine professional. Upon arrival at the SC, and after signing a standard liability waiver, the prospective adopter may meet and handle any of the horses previously discussed as potential matches. The prospective adopter may then ride any of those same horses, following a ride by the Barn Manager or current Head Rider or Trainer. If at any point while the SC staff is riding the horse to show to the prospective adopter, the horse should appear unsafe for the prospective adopter to ride, or unsound in any fashion, the prospective adopter will not be allowed to ride the horse on that day. All rides occur in the SC’s arena, and if necessary, the staff may begin by lunging the rider on the horse to ensure safety.
     
     The Adoption Contracts states that should the horse adopted from the SC prove unsuitable for the purpose adopted, it can be returned to the center at any point within 30 days of the adoption date as listed on the adoption contract. Upon return of the horse, the adopter will be given a credit for the sum initially donated at the time of the adoption, minus the expenses incurred by the SC for the care of the horse. After 30 days following the adoption date, the horse may be returned to the center based space on the campus.
     
     The Secretariat Center tracks its adopted horses for their lifetimes. Each year, adopters must complete a Track for Life form and return it to the SC with current photos of the adopted horse. Failure to do so results in a fee. Adopters may sell their horses at any time but the individual purchasing the horse must be approved by the SC and sign a Transfer Adoption Contract. This new owner must also continue to submit Track for Life forms for the duration of the horse's life.
     
     In regards to the care of horses who are in need of full retirement, as a retraining organization rather than a rescue, we are very selective about the horses we accept into the program. However, we do have partnerships with other TAA accredited organizations and sanctuary facilities (these maintain our track for life policy) by which we are able to secure homes for any horse that requires retirement. We also maintain excellent relationships with the majority of our horse donors, so that if necessary, horses may be returned to the donor should such circumstances arise in which future rehoming is not possible. We have a euthanasia policy for any horse that is deemed unsafe for future handling and rehoming, or are unable to maintain a significant level of pasture-soundness. For any horse that the owner reaches out to us but perhaps the horse does not meet our program parameters, we offer a list of suggestions to help owners place horses in appropriate TAA accredited organizations. Sometimes aftercare takes a village and we are lucky enough to be able to help place horses in appropriate homes and safe futures.

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Our organization does not CURRENTLY use satellite, overflow, foster, and/or outreach facilities.

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Secretariat Center
4155 Walt Robertson Road Lexington KY 40511
Currently operational
Total number of horses/equines currently involved with your programs, under your care, and/or owned by your organization at this facility: 8
Total number of horses at this facility INCLUDING those counted above: 8
Maximum capacity of horses at this facility: 20

Does your organization own, lease or use a part of this facility? Lease

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Lexington-Fayette Animal Care and Control 1600 Old Frankfort Pike Lexington, KY 40504 859-255-9033

Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? No

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Secretariat Center

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Veterinarian Information
Veterinarian: Dr Cole Sandow
Clinic Name: Hagyard Equine Medical Institute
4250 Iron Works Pike
Lexington   KY   40511
Phone: 859-2558741

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Overview: Secretariat Center (*Main)
Total acreage dedicated specifically to the horses: 12
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 4
Pastures: 11  Paddocks/Pens/Turnout Areas: 2
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 0  Indoor Rings: 0
















Regarding structures/barns where horses are housed other than run-in sheds:
Do horses have assigned stalls in the structure(s)?    No    
How many hours per day, on average, are horses stalled? 4-8

Regarding all shelters where horses are housed including run-in sheds:
How often are the stalls/shelters cleaned, i.e., kept in good repair and free of standing water, accumulated waste, sharp objects and debris? 6-7 Days a Week
Do all stalls/shelters allow horses to lie down, stand up and turn around and provide protection from inclement weather (wind, sleet, rain, snow and extreme temperatures)?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/shelters?    Yes    
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to allow free flow of air to control temperature, and humidity, and to prevent air stagnation?    Yes    

Is wiring inaccessible to horses and maintained for safety in all areas of facility?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
Are the organization's rules, restrictions and warnings (signage) and emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    
How many hours per day, on average, are horses turned out:
    Equines are out 16+ hours per day
    Equines are out 24/7 except they are brought in to feed
    Equines are out 24/7 except they are brought in if there is inclement weather
    Equines are out 24/7 except when they are being trained
    Equines are out 24/7 except when they are used for the conduct of the organization's programs

The following describes the pastures at this facility:
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated
    Pastures have natural protection for equines (i.e., trees)
    Pastures have man-made protection for equines (i.e., shelters)

The following describes the turnout areas other than pastures at this facility:
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    A security guard is present at night
    By Appointment Only signs are posted.
    Hold Harmless signs are posted
    Authorized Personnel Only signs are posted
    Entrance gates are locked at night
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
    The perimeter of the property is fully fenced

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Equine Care/Emergency Preparedness: Secretariat Center (*Main) 2025 and 2024 This section is required.

Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)
    Onsite computer with onsite backup storage system
    Onsite computer with cloud-based backup storage system
    Our organization utilizes a software application to maintain records
    The organization utilizes its own system to maintain records

The following items are consistent with our feed management plan and practices:
    Equines are provided with individualized feeding plans, including supplements, according to the equine's age, breed/type, condition, size, work level and any health issues, consisting of nutritious food provided in sufficient quantity and access to adequate natural forage, or be fed daily, or as recommended by the organization's veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Equines are fed grain in individual stalls
    Equines are fed grain in groups
    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of contaminants, debris and chemicals, protected from weather and other animals, and be positioned or affixed to minimize spillage.
    Medications are kept in a locked, climate-controlled area

Is clean, potable water available at all times for all equines, or if not at all times, at least twice daily?     Yes    

Hoof Care: How often is hoof care provided for each equine? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each equine? Annually and when an issue arises

Horse checks: How often are equines visually and physically checked by personnel at the facility? Every day or 6 days a week

Our organization has the following parasite and fly/insect control protocols in place, including remedies used to control flies and insects:
    Fly/Insect Control Remedies:
    Fly Traps and Tapes
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
    Our organization follows the biosecurity guidelines of our veterinarian
    Sick, affected and/or quarantined equines do not have contact with other equines or other animals
    The organization has a written biosecurity plan
    Staff are trained in best practices related to biosecurity
    Volunteers are trained in best practices related to biosecurity
    Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined equines
    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
    Equipment used by sick, affected and/or quarantined equines is not shared and is clearly labeled
    Equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
    Latex gloves, or equivalent gloves, are worn when working with sick, affected and/or quarantined equines

The following represent the manure removal practices in place at facility:
    Manure is hauled, sold or given away
    Our organization adheres to the manure management guidelines set by the state, local authorities, and/or our organization's veterinarian

The following steps are taken to help staff and volunteers readily identify each horse on the property:
    A notebook or binder with photos and information on each equine is easily accessible
    A map/diagram is posted showing the location of each equine with equine names and photos
    Equine photos and profiles are available on the website
    Team leaders work with new staff/volunteers until they are able to identify the equines

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
    Saddles are shared
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
    Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
     Halters are shared
    Tack is cleaned after each use
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when an equine's body condition changes
    Tack is assessed for fit by trained personnel when an equine's disposition changes
    Tack is stored in a climate-controlled location

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Emergency Preparedness: Secretariat Center: *Main This section is required.
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    Emergency phone numbers are posted prominently
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    The facility maintains appropriate liability and/or workers' compensation insurance
    The organization has a written emergency preparedness/safety plan (EPP)
The written EPP addresses the following areas:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for equines
    Evacuation plans
    Power outages
    Fire
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Terrorist attacks
    Protocols to notify emergency personnel
    Building/facility exit plans


The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    NO SMOKING signs are posted prominently
    Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Semi-annually
Smoke detectors are checked: Quarterly
Electrical Systems are checked: Semi-annually
Fence lines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Semi-annually
Review of safety protocols with volunteers are conducted: Weekly
The Emergency Preparedness Plan is reviewed and updated: Annually

Equine Transportation
2-horse van/trailer with truck:
    0 Owned onsite  1 Access onsite but not owned  2 Access offsite;
3-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  2 Access offsite;
6-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;

GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Financial Reporting
Budget:  $500K to $1M
Equine Budget:   $150K to $250K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Audit
Type of IRS Filing (990, 990-EZ, 990-N): 990
View The IRS Form 990/Pro Forma 990


Governing Body:
Board meetings per year:  8
Number of Board Members:  15  Number of Voting Board Members:  14

Board Compensation:
Is the Board Chair compensated?  No  Is the Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board, Staff or Program Participants related to each other through family or business relationships? No

Board Affiliations:
Are any Board members providing services to your organization or compensated by your organization, or are any Board members or staff members associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts?  Yes


Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable:  The Secretariat Center is accredited through the Thoroughbred Aftercare Alliance. The SC received this honor in the falls of 2015, 2017, and 2019.

Organization documents available on our website:
    Equine Intake Guidelines

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook
    Staff Handbook
    Bylaws


Staff & Volunteers:
Chief Staff Officer (CSO):  Bill Nelson, Executive Director
Employees/Independent Contractors:   Full-Time:  2  Part-Time:  6  Volunteers:  50
Staff Recruitment, Screening and Training processes including employees and independent contractors:
    Prospective staff/independent contractors complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective staff and independent contractors that may impact the safety of your clients and your horses, such as whether prospective staff/independent contractors serving in the capacity as staff have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
    Staff and/or contractors are required to provide Emergency Medical Information
    Staff and/or contractors are required to sign a Photo Release
    Staff and/or contractors provide parent/guardian information if applicable
    Staff and/or contractors carry current health insurance
    Staff and/or contractors have a written job description
    Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
    Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
    The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
    The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    The handbook is reviewed annually and updated
    One or more staff members or contractors are trained in CPR and human first aid
    One or more staff members or contractors are trained in equine first aid

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective volunteers that may impact the safety of your clients and your horses, such as whether prospective volunteers have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Volunteers required to complete a Liability Release/Hold Harmless Agreement
    Volunteers are required to provide Emergency Medical Information
    Volunteers are required to sign a Photo Release
    Volunteers provide parent/guardian information if applicable
    Volunteers carry current health insurance
    Volunteers are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Volunteers receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Volunteers are assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility

Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
All staff, board, volunteers, Interns and those serving in staff functions complete applications which are reviewed and approved by the executive director before they may participate at the organization. They are required to confirm that they have never been convicted of a crime including but not limited to sexual offense or animal cruelty and neglect. In fact, we partner with the Kentucky Horse Council to instruct Livestock Investigative Training classes for animal control officers in the state of Kentucky so we work to improve laws and conditions for all horses in the state and hope to educate on proper horse care and handling.