EQUINE WELFARE NETWORK PROFILE
Loudoun Therapeutic Riding Foundation, Inc.



Loudoun Therapeutic Riding Foundation, Inc.
14490 Berlin Turnpike
Lovettsville, VA 20180

Phone: 703-771-2689  MAKE AN INQUIRY

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EIN: 23-7390594
Founded: 1974
Profile Last Updated August 21, 2022

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EQUUS Foundation Mentor
AWARDED ANNUALLY
Effective Date
May 2022
Loudoun Therapeutic Riding Foundation, Inc.


The Mentor Accreditation is awarded annually to an organization that operates at the highest standards for business and equine welfare practices, has been the recipient of an EQUUS Foundation grant for a minimum of two consecutive years, and meets the EQUUS Foundation guidelines for business and equine welfare practices outlined here.

We welcome you to donate directly to Loudoun Therapeutic Riding Foundation, Inc.; Loudoun Therapeutic Riding Foundation, Inc. will receive 100% of your donation made here. However, before making a donation, we encourage you to review this organization's Mentor information.

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Awarded Annually
Effective Date: May 2022
Last Updated: August 03, 2022

MISSION & PROGRAMS

Mission:
The Loudoun Therapeutic Riding Foundation was founded in 1974 to empower and improve the lives of people with cognitive, physical, and psychological disabilities through the benefits of therapeutic horseback riding and other equine-assisted services, while serving the therapeutic riding profession through training and education.

Our organization conducts Equine Assisted Services in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS).
Our organization provides community outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are horse-related.
Our organization does not use satellite, overflow, foster, and/or outreach facilities
Number of facilities/locations where horses used in our programs are HOUSED AND CARED FOR or were HOUSED AND CARED FOR during 2021: 1
     1. Loudoun Therapeutic Riding Foundation, Inc. (*Main) Status: 2022 only

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
LTR, Inc. was founded in 1974 and was the pilot program for EAS in Virginia. The center has been a PATH Intl. Accredited Center, two years after standards for accreditation were initially adopted.
     
     Strategic Plan 2021-2024:
     Loudoun Therapeutic Riding
     2021-2024 Strategic Plan
     
     Goal One:  Expand Loudoun Therapeutic Riding’s capacity to help those living with disabilities through the acquisition or building of an equestrian facility. 
       
     Phase One:  Raise $250,000 by July 12, 2021, to close the gap between dollars on hand and the downpayment and required reserves, and start to build a property maintenance fund. 
     Phase Two:  Raise $1.2 million by June 21, 2024—Loudoun Therapeutic Riding’s 50th Anniversary—so LTR is debt free for the next 50 years of changing lives in our community. 
     
     According to the US Census Bureau, 15,300 Loudoun County residents live with disabilities.  Loudoun County Public Schools Public Information Officer Wayde Byard reports that 10.9 percent of students are identified as having special needs.  Of the 21,470 veterans living in Loudoun County, 3,000 are likely to be living with PTSD. The National Institute of Mental Health estimates that 80,000 county residents are living with a mental health condition.  National Association of Mental Illness (NAMI) data shows that 16,000 Loudoun residents live with severe mental illness, of whom 11,000 are under the age of 18. 
     Research shows that equine assisted services benefit these adults and children, helping them thrive by becoming stronger, more resilient, and independent—all through real horsepower.  
     Today, 35 adults and children living with disabilities are on a list waiting for services from Loudoun Therapeutic Riding.   
     In its current location at Morven Park, Loudoun Therapeutic Riding cannot expand to meet this demand.  And current clients for whom an uninterrupted weekly schedule is essential are experiencing an ever-increasing number of lesson cancellations.  With a barn distant from the arena, weather is sometimes a factor.  Another is Morven’s Park’s growing equestrian show schedule for which Loudoun Therapeutic Riding must cancel lessons—a condition of the free lease Loudoun Therapeutic Riding enjoys with the Westmoreland Davis Memorial Foundation aka Morven Park.  For 26 years, this free lease has allowed Loudoun Therapeutic Riding to keep operating costs down while enjoying a location in a premier equestrian center.  Today, the downsides of this agreement outweigh the benefits as they stymie Loudoun Therapeutic Riding from meeting its mission.1 
     
     About Loudoun Therapeutic Riding’s New Home Lucia Farm 
     14990 Berlin Turnpike 
     Lovettsville, VA 20180 
      
     Lucia Farm is a 25-acre equestrian farm located in Lovettsville just off 287.  With an 80' x 200' indoor arena with sand footing, attached center stall barn with 17 stalls, and a lighted 80' x 180' outdoor arena, Loudoun Therapeutic Riding will be able to grow to meet community need for equestrian assisted service.  The programming possibilities are endless. Other amenities include:  
      
     • 10 paddocks with 7 run in sheds.  
     • 360-degree panoramic views.  
     • 4 additional overflow stalls for a total of 21 stalls.  
     • Stamped concrete aisle with rubber mats,  
     • 12x24 tack room/ lounge,  
     • 12x24 climate-controlled viewing area  
     • Wash stall with H/C water,  
     • Lower-level barn office.  
     • Main level 2BR barn apartment that LTR will keep rented to generate additional income 
     • Upper-level Barn Office with full kitchen, full bath and two flex space rooms. 
      
     Leveraging the Possibilities: 
     The Business Plan for Loudoun Therapeutic Riding at Lucia Farm 
     At Lucia Farm, Loudoun Therapeutic Riding’s potential days of program service increase instantly from 153 to 252 days per year—from 4.25 days per week over 36 weeks annually to 6 days per week over 42 weeks; 99 more days each year to change the lives of individuals living with disabilities.  These numbers also show the enormity of the leap in size for this nearly 50-year-old organization.   
     Making this leap successfully will be achieved by adherence to these two Principles:  
     • The number of unique lives touched by Loudoun Therapeutic Riding will increase exponentially because of the move; and   
     • Loudoun Therapeutic Riding will maintain and improve its financial sustainability throughout as guided by a solid Business Plan. 
     
     Business Strategy One:  Actively leverage immediate productivity increases and economies of scale created by move to serve more without spending more.   
     
     With the barn and indoor arena under one roof, and the outdoor arena adjacent, time and effort to prepare for lessons and ready horses decreases allowing for more lessons plus adds the program benefit of increasing interactions between participant and horse in the stable.  Now the horse will be tacked adjacent to the lesson, providing additional beneficial unmounted interaction time for the student with the horse and at the same time, reducing the time and effort exerted to get ready for a lesson when the horse is groomed and tacked 10-15 minutes away from the barn. 
     
     o Ownership and control of facilities allow for pro-active program planning--ability to plan months to years in advance; no more time and effort lost to gumby-like flexibility to Morven Park schedule 
     o Increased weeks of uninterrupted program, instead of scheduling around horse shows and rummage sales; 
     o Fewer weather cancellations to provide more impactful continuous schedules; 
     o More robust Winter schedule from barn and indoor being under one roof; 
     o Better utilization of current human and horse resources. More students means greater diversity in students.  A horse that “fit only 4 students in current situation but was necessary to serve those students” will have many more prospective riders. From an average weekly load of 6 lessons, Loudoun Therapeutic Riding herd can grow to closely match industry benchmarks of 11 (weighted)2 hours per horse/week minimum.  Our herd of 12 should be able to provide 100-120 lessons per week to meet the initial demand resulting from being open 6 days each week for 42 weeks per year.  
     
     Business Strategy Two: Increase Rate of Return on Dollar and Effort Spent by increasing percentage of group lessons. 
     To develop this Business Plan for Loudoun Therapeutic Riding at Lucia Farm, we spoke with Executive Directors of large therapeutic riding centers in Virginia, Connecticut, and California.  These centers were all PATH-accredited and had a history of financial sustainability.  A commonality among all was that private lessons were the exception not the rule.  Currently Loudoun Therapeutic Riding is the reverse.  To adapt to living at Morven Park, Loudoun Therapeutic Riding’s mission model is primarily one to one—one mounted or driving client to one instructor supported by as many as 3 volunteers.    
     The current cost to Loudoun Therapeutic Riding for one therapeutic riding session is $137.51. Fees cover $67. Charitable gifts the balance. If two individuals were served in each lesson with no decrease in impact, then the amount needed to be raised through charitable gifts would be less than $5.   
     To ensure Loudoun Therapeutic Riding financial sustainability in its new home, the goal will be 70% of lessons will consist of groups of 2 or more by 2024.  These KPIs will be monitored by the Board of Directors as part of their Governance Dashboard. 
     o KPI 2022:  Unless medically or situationally contraindicated 30% of lessons will have 2 or more participants. 
     o KPI 2023:  Unless. . .50% of lessons have 2 or more participants. 
     o KPI 2024   Unless. . .70% of lessons have 2 or more participants. 
     As Loudoun Therapeutic Riding is committed to serving those who do not fit into a group lesson, LTR will allow for 30% of lessons to be private.  The differential fee for private lessons will be raised for those who prefer not to be in group lessons, unless the private lesson is necessary. 
      
     Business Strategy Three:  Increase role of earned income in revenue mix. 
      
     Today, for Loudoun Therapeutic Riding, earned income consists of fee for lessons and is about 23% of revenue. The increase in days of service and control over schedule, will allow Loudoun Therapeutic Riding to strategically plan programs to increase earned income (and earned income strategies) as many successful centers are doing today.  For example, in southern Virginia, an Accredited Center is nearly 100% supported through earned income strategies that include contracts with the public schools to provide learning pods for at-risk children; and contracts with the County to provide afterschool programs.  Without consistent access to a classroom and days of service, Loudoun Therapeutic Riding could not, while at Morven Park, pursue these strategies.  At another center in Virginia, earned income is such a success the Board has set the goal of Earned Income covering 60% of budget within the next year (they are now at 50%) and 75% within 3 years.   
     Many earned income strategies are not mounted.  Expansion of Loudoun Therapeutic Riding’s services to include equine assisted learning that is less taxing to horses, again brings a program benefit to complement the financial. 
     Earned income strategies that Loudoun Therapeutic Riding will pursue in addition to the current fee for session strategy will include: 
      
     o Leadership/Team Building half-day workshops for business. 
     o Contracts with Government organizations and other NGOs to work with at-risk youth. 
     o Increase in unmounted workshops to address community needs in mental health. 
     o Inclusive week-long camps 
      
     By the end of 2022, the percentage of earned income (session fees plus other programs for fee) will be 1/3.  By 2023, 50%, and by 2024, 65%.  The percentage of earned income will be capped to ensure diverse revenue streams and organizational resilience. 
      
     Business Strategy Four:  Increase Grant Income to consistent $170,000 annually. 
      
     Along with serving more individuals in need of services, Loudoun Therapeutic Riding will now be able to serve a critical mass of individuals in grant fundable areas.  For example, Loudoun Therapeutic Riding recently was asked what percentage of program is dedicated to serving veterans.  The potential corporate donor wanted to support a program with impact. Large grant giving organizations such as local and federal government and large foundations are looking for that impact and economies of scale—in other words if they give to support a horse, they want that horse to help 10-15 individuals weekly, not 6.   
      
     With Lucia Farm as its home, Loudoun Therapeutic Riding will apply for these large grants which have the potential for providing annually recurrent funding.   
     In December 2021, Loudoun Therapeutic Riding will apply for a Loudoun County Human Services Grant in the amount of $30,000 to $50,000 to support an existing program aligned with the county’s funding priorities—funding that was heretofore not attainable because of the small number of individuals served.  In March 2022, Loudoun Therapeutic Riding will apply for a Veterans Administration Adaptive Sports Grant in the amount of $50,000—again funding heretofore not attainable because of the small number served.  In 2020, local NGO Project Horse was awarded a $30,000 adaptive sports grant for their unmounted work with veterans.   
     The corporate funder mentioned above will now be willing to give to support LTR’s work with veterans, plus other area defense contractors with a goal of $40,000 in corporate grants.   
      
     Business Strategy Five:  Bring donors to visit. 
      
     Another tradeoff in Loudoun Therapeutic Riding’s free lease at Morven Park was not being able to host fundraisers during which donors could experience the impact of equine assisted activities.  From large events to one-on-one, donors and influencers now will be able to see and feel the difference Loudoun Therapeutic Riding is making in our community.   
     This new advantage will be leveraged in September with a Barn Raising held to celebrate Loudoun Therapeutic Riding’s new home. The Barn Raising will kick off the annual Ride-a-thon online fundraiser.  This year, it will be themed “Pay it Forward,” as participants and volunteers reach out to friends, family, and colleagues to pay it forward by donating to help new students enjoy the benefits of equine assisted activities in Loudoun Therapeutic Riding’s new home.  
     Following the example of fellow local center, Sprout, Therapeutic Riding’s annual spring “gala” will now take place in LTR’s own arena. Having the ability to fundraise at home is expected to generate event revenue of $340,000, like that of Sprout. 
      
     Budget Narrative 
      
     Loudoun Therapeutic Riding will go from not having a mortgage or lease payment to having one of about $70,000 annually.  Pastures and paddocks that were mowed and arenas that were dragged by Morven Park will now become Loudoun Therapeutic Riding’s responsibility.  To ascertain those costs and the effort required, a volunteer team comprised of four experienced in horse farms and Loudoun Therapeutic Riding including a former board president was convened to visit the property.  Working with Program Director Kathy Blaine, they have projected costs and work over three years that are incorporated in these financial projections. 
     Utility expenses are projected based upon numbers given to LTR by the seller 
     Per Business Strategy One, Leveraging productivity and economies of scale: 
     For the balance of 2021, no new horses or ponies will be added 
     Two horses will be added in time for Spring 2022 (budget impact of each horse is $6,000).  Two horses in 2023.  One in 2024.   
     A .5 FTE maintenance and herd assistance will be hired  
     With empty stalls, LTR will generate income from boarders estimated at $500 to $600 per horse.  This has little impact as the planned horses are pasture-boarded. 
     Compensation 
     Maintenance volunteers 
      
     About Loudoun Therapeutic Riding 
     Past, Present & Future 
     Past:  Founded in 1974, Loudoun Therapeutic Riding can lay claim to being Virginia’s first therapeutic equestrian center.  Loudoun Therapeutic Riding is the only center in Loudoun County to have earned accreditation from the Professional Association of Therapeutic Horsemanship (PATH-Intl).  
     Present:  Prior to pandemic limitations, Loudoun Therapeutic Riding served 350 children and adults annually, had a staff of 10, a herd of 14 horses and ponies, and 100 weekly volunteers.  In 2020, the number served was 162 by a herd of 10 and 10 staff supported by 30 volunteers.  As of May 2021, 132 adults and children have benefited from Loudoun Therapeutic Riding’s equine assisted services this year.  The herd has been held at 10, with 12 full and part-time staff working a total of 6.8 full-time equivalent hours.  For the first time in many years, 35 adults and children are on a list waiting for Loudoun Therapeutic Riding’s service capacity to grow. 
      
     Per Business Strategies Three and Four, program allocation at Lucia Farm will start to look like this: 
      
     The Future:   
     While absolute numbers of those participating in therapeutic riding will grow, therapeutic riding will decrease in its role as unmounted equine assisted learning grows.  Equine assisted learning includes such programs as the planned unmounted corporate team building workshops, afterschool learning for youth and inclusive summer camps.  Loudoun Therapeutic Riding will more aggressively market its veterans’ programs to meet community needs (an estimated 3,000 Loudoun County veterans are experiencing PTSD), and reach a large enough number of those impacted to earn grant income.  Likewise, Loudoun Therapeutic Riding will focus on developing programs to help youth experiencing mental health challenges (11,000 of whom are estimated to experience PTSD). 
      
     Imagine a group of veterans gathering on Saturday afternoon for a barbecue, camaraderie and to help out with grounds maintenance.  On summer evenings, the families of children in group lessons stay after for a picnic and mutual support.  Imagine Loudoun Therapeutic Riding being able to provide the benefits of equine assisted activities to so many more of the 15,300 adults and children in our community with special needs.  Helping them grow stronger.   Helping them to thrive. Imagine Loudoun Therapeutic Riding being able to provide the benefits of equine assisted activities to so many more of the 15,300 adults and children in our community with special needs.  Helping them grow stronger.   Helping them to thrive.
     
     The Campaign for Loudoun Therapeutic Riding at Lucia Farm 
      
     Phase One - Close the Gap - Gap closed and LTR settled on Lucia Farm on July 30, 2021.
     
     Operations - moved August 2021
     
     Programming resumed - September 2021.
      
     
      

Equine Assisted Services (EAS):
Our organization provides the following equine assisted services (EAS):
    Therapeutic Mounted Services
    Therapeutic Driving Services
    Therapeutic Unmounted Services
    Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
Not Checked:
    Therapeutic Vaulting Services
    Equine-Assisted Psychotherapy/Counseling (Mental Health)
    Equine-Assisted Learning involving Academic Learning
    Equine-Assisted Learning involving Personal and/or Professional Development


Overview of our programs involved with providing EAS to individuals with special needs:
     Loudoun Therapeutic Riding, Inc. Services for people with diverse needs include but not limited to the following:
     PTSD
     Learning Disabilities
     Developmental Delay
     Autism
     Down Syndrome
     Hearing/Visually Impairment
     Cerebral Palsy
     Traumatic Brain Injury
     Muscular Dystrophy
     Multiple Sclerosis
     Stroke
     Psychological or Behavioral Challenges
     
     Equine Assisted Services:
     1. Therapeutic Riding TR (taught or supervised by PATH Intl/Certified Therapeutic Riding Instructors) Description: Therapeutic riding is an equine assisted service that promotes the cognitive, physical, emotional and social well-being of individuals. We partner with our horses to create a program that fosters a community environment with inclusion, respect and working towards independence.
     
     Therapeutic (adaptive) riding is widely recognized as beneficial for people with diverse needs. The riding component helps develop self-awareness, build self-confidence, improve concentration, increase self-discipline, strengthen and relax muscles, improve posture and so much more. Off the horse, therapeutic horsemanship also improves confidence, attitude, and self-image by mastering new skills. Working towards these goals, students improve their function in all activities of their lives. For riders with cognitive or emotional challenges, the relationships formed with the horse, staff, and volunteers also have therapeutic benefits.
     
     2. Therapeutic Carriage Driving TD (all driving lessons taught by a PATH Intl. Certified Therapeutic Driving Instructor) Student goals include grooming, horsemanship, harnessing and carriage driving skills. Description:
     In addition to riding and horsemanship lessons, Loudoun Therapeutic Riding offers a carriage and cart driving program for those participants who cannot, or choose not to sit, astride a horse, yet can still benefit from the interaction with the horse and the equine activity. The driving program develops communication skills, improves gross and fine motor skills, builds self-confidence, self-awareness, trust, and encourages students to form positive relationships in a socially and sensory rich environment.
     
     LTR even has a one-of-a-kind adaptive carriage that is wheelchair accessible, generously donated to us in 2013. This unique carriage allows us to provide quality services to individuals needing convenient and safe access the carriage.
     
     
     3. Therapeutic Unmounted Services: ground-work in grooming, horse care and behavior, stable management, horsemanship, etc. (taught or supervised by PATH Intl. Certified Therapeutic Riding Instructors) Description: These classes typically take place in the barn and sometimes the arena. Special group tours or higher education practicums and modules are offered periodically. These un-mounted sessions are supervised by a CTRI - LTR staff member for the purpose of providing educational opportunities to students or individuals requiring training in horse handling, first aid, horsemanship or EAS in general.
     
     4. Physical Therapy - is conducted by a licensed physical therapist with a PATH Intl. Certified Therapeutic Riding Instructor present. Description: Physical therapy (incorporating Hippotherapy as a treatment tool). Occupational therapy, physical therapy, and speech-language pathology professionals use evidence-based practice in the purposeful manipulation of equine movement to engage sensory, neuromotor, and cognitive systems to achieve functional outcomes. In conjunction with other treatment strategies, hippotherapy is part of a patient’s integrated care plan.
     
     As a treatment tool, each step of the horse, when carefully integrated into a treatment plan by a trained therapist, has the potential to produce a powerful neuromotor input that can help the patient improve their function and get closer to their treatment goal. The therapist directs the movement of the horse; analyzes the patient’s responses, and adjusts the treatment accordingly.
     
     
     5. PATH Intl. Equine Services for Heroes – Program serving wounded military/veterans and may include riding, carriage driving or ground lessons. (Conducted by PATH Intl. Certified Instructors.) Description: Highly experienced and trained personnel facilitate quality equine assisted services for veterans.
     As a PATH Int’l Premier Accredited Center, LTR is proud to offer its Equine Services for Heroes program to veterans at no direct cost to the veteran or the veteran's family.
     
     In response to the growing need for therapeutic opportunities for veterans, the Equine Services for Heroes program uses equine assisted services to aid wounded warriors in recovery. Participants of the program often have diagnoses like Post Traumatic Stress Disorder (PTSD) or traumatic brain injury (TBI), both of which can have global effects on physical, cognitive, social, emotional, and behavioral health.
     With the help of our equine partners, we provide these individuals the opportunity to regain valuable skills lost due to injury or trauma in a safe and supportive environment.


At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
     LTR, Inc. Herd Logic Model - for use in outcomes assessment for equines partnering in EAS.
     
     Program: Herd Management
     
     Need/Problem (reason for the program): Safe, healthy (physically/emotionally), reliable, trained horses to partner with our participants
     
     Who served/how many: 75-100 Participants with 12-14 horses
     
     Evaluation Methodology: Instructor report, and horse care staff evaluation, Intake/Discharge screening
     
     GOAL: To provide quality, sound equines to ensure continuation of services for LTR participants
     
     **ACTIVITY
     Daily care of the horses…
     - Feeding/watering
     - Turnout
     - mucking of stalls
     - Administering meds/supplements
     -grooming
     - exercising
     - evaluating herd mental and physical health/soundness/suitability/
      - pasture mgt
     
     **INPUTS:
     -PATH Intl. Standards/Accreditation
     -LTR Center Policies
     -Grain/hay
     -shavings
     - Farrier service
     - Adequate tack, blankets
     - Routine veterinary care
     - Emergency care
     - Volunteers
     - Gator
     - Truck
     - Tractor
     -Trailer
     - Additional equipment ie. drag, manure spreader etc
     - Barn equipment ie pitchforks, wheelbarrows, brooms, horse vacuum, grooming tools, maintenance tools, buckets, feed pans,
     - routine
     medication quality hay, clean water, grain
     - recruiting horse/pony for the program
     -fencing
     -staff
     -Horse Care Mgr
     -Vol coord
     -Prog Director
     -CTRI’s
     -Driving Inst
     -BARN
     -Run-in sheds
     -arena
     
     **OBJECTIVES:
     -Horses will be 100% sound and available for 38 weeks annually
     -Horses will receive adequate & safe turnout in small herd groups daily and be assessed for overall well-being including assessment for changes in behavior or temperament
     -We will have multiple suitable horses across all program areas – 100% coverage with a minimum of 2/program
     -Horse usage will not exceed LTR written policy 100% of the time
     -Horses will be exercised by center staff or volunteers 2-3xweek to maintain soundness/condition
     -100% horses will receive routine veterinary care annually
     100% horses will receive routine dental care annually
     -100% horses will receive individualized farrier care as needed all year to maintain soundness
     
     **OUTPUTS:
     -14 sound, willing, healthy horses supporting ~80 lessons per week.
     
     -2800-3000 lessons/sessions annually
     
     -350 families impacted annually
     
     **OUTCOME:
     Happy participants, partnering with happy horses, to reach their fullest potential


Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     Pony Tales Program
     This new service was initially intended for community engagement at local libraries through visits and stories with “Gnomeo” (aka Kiss Me Quick) PATH Intl. Equine of the Year 2020. However, due to COVID-19 restrictions we got creative and developed then implemented virtual visits for local school students. Through a new partnership with school teachers, a team captured video to build lesson plans for their PBL (Project Based Learning) model. Learning units include: Animal Habitats, Seasonal Changes, Past & Present, Magnitude, Weight & Estimation, and “How To” writing prompts. The connection to subject matter through these videos is clear, exciting, motivating and fun. Feedback from teachers and their students has been extremely positive. Plans are in place to expand to a library program with additional story time videos from the barn, paddock, and pastures. When COVID-19 restrictions are lifted, our in-person local library visits will resume.

Research/Medical Use of Equines:
Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine. 

Religious Affiliation:
Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered. 

Auction Donation:
Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter. 

Our Programs/Activities that are not equine-related and/or involving animals other than equines:
 Educational opportunities for therapeutic riding instructor candidates, therapists and volunteers.

EQUINE ASSISTED SERVICES CENSUS

Loudoun Therapeutic Riding Foundation, Inc.
Current EAS Providers: 10
         
2021 EAS Operations Mounted Only Unmounted Only Both Mounted & Unmounted Total
Horses/Equines participating in EAS programs at this facility        
Number of horses/equines aged 3-8 0 0 0 0
Number of horses/equines aged 9-14 0 3 3
Number of horses/equines aged 15-20 0 5 5
Number of horses/equines Over 20 0 3 3
Total number of horses/equines participating in EAS programs at this facility 0 0 11 11
         
  Mounted Unmounted    
Number of hours per day each horse works 2 1  
Number of days per week each horse works 4 5  
         
Clients participating in EAS programs at this facility Mounted Only Unmounted Only Both Mounted & Unmounted Total
Total number of individual clients (not lessons) served annually 0 0 225 225
Average number of clients (not lessons) participating in activities per week 0 0 85 85
         
  Mounted Unmounted    
Number of days per week programs are conducted at this facility 6 6  
Number of weeks per year programs are conducted at this facility 42 42  
         
  Mounted Unmounted    
Average wait list time for a client 6 Months 2 Months  
         

Additional explanation: Seeking safe, experienced draft horse for driving.


EQUINE ASSISTED SERVICE PROVIDERS


Equine Assisted Services (EAS):
Our organization provides the following Equine Assisted Services (EAS):
    Therapeutic Mounted Services
    Therapeutic Driving Services
    Therapeutic Unmounted Services
    Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology

10: Total number of Equine Assisted Service Providers at Loudoun Therapeutic Riding Foundation, Inc.

     1. Alison Duvall

         FACILITY PARTICIPATION:

         Loudoun Therapeutic Riding Foundation, Inc.

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Bachelor of Art Degree
PATH Intl. Certified Therapeutic Riding Instructor (CTRI)


     2. Caitlin Taft

         FACILITY PARTICIPATION:

         Loudoun Therapeutic Riding Foundation, Inc.

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         PATH INTL - CTRI


     3. Catherine Wycoff

         FACILITY PARTICIPATION:

         Loudoun Therapeutic Riding Foundation, Inc.

         RELATIONSHIP: Independent Contractor

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Catherine Wycoff, PT, DPT, GCFP, HPCS and CTRI


     4. Claudia Yates

         FACILITY PARTICIPATION:

         Loudoun Therapeutic Riding Foundation, Inc.

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         CTRI


     5. Debbie Gerbich

         FACILITY PARTICIPATION:

         Loudoun Therapeutic Riding Foundation, Inc.

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         CTRI


     6. Heather Payne

         FACILITY PARTICIPATION:

         Loudoun Therapeutic Riding Foundation, Inc.

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         CTRI


     7. Jennifer Johnson

         FACILITY PARTICIPATION:

         Loudoun Therapeutic Riding Foundation, Inc.

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         PATH Intl. Registered Therapeutic Riding Instructor (RTRI)


     8. Kathy Blaine

         FACILITY PARTICIPATION:

         Loudoun Therapeutic Riding Foundation, Inc.

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Driving Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         PATH Intl. Registered Instructor, CTRI, PATH Intl. Equine Specialist in Mental Health and Learning, BA. Note: Kathy Blaine is the able-bodied whip (ABW) and drives with students in the vehicle with Mary Jo Beckman (PATH Certified Driving Instructor) supervising the lesson. At this point and due to COVID, she chooses not to sit in close proximity to students, so Kathy is designated by MJB to be the ABW as Kathy accumulated the required 50+ hours of driving experience. This is allowed per PATH driving standard DA11 MANDATORY.

*DA11 MANDATORY
Is there an implemented procedure for the Professional Association of Therapeutic Horsemanship International Certified Driving Instructor to verify the driving qualifications of the ABW to include but not be limited to the following:
1. Is 18 years of age or older? Yes
2. Has at least 50 hours of experience driving equines in varied settings? Yes
3. Is trained in the use of the second set of reins and in assisting the participant while driving, if needed? Yes
Interpretation: Competency of the ABW is vital. The ABW should also have good upper body strength and drive regularly in addition to the session within the program.


     9. Mary Jo Beckman

         FACILITY PARTICIPATION:

         Loudoun Therapeutic Riding Foundation, Inc.

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Driving Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         CTRI; PATH Intl. Master Instructor; PATH Intl. Level 1 Certified Driving Instructor


     10. Pam McAfee

         FACILITY PARTICIPATION:

         Loudoun Therapeutic Riding Foundation, Inc.

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         CTRI


GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Staff & Volunteers:
Chief Staff Officer (CSO):  Paul Shane, Executive Director
Employees/Independent Contractors:   Full-Time:  7  Part-Time:  8  Volunteers:  225
Staff Recruitment, Screening and Training processes including employees and independent contractors:
    Prospective staff/independent contractors complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective staff and independent contractors that may impact the safety of your clients and your horses, such as whether prospective staff/independent contractors serving in the capacity as staff have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
    Staff and/or contractors are required to provide Emergency Medical Information
    Staff and/or contractors are required to sign a Photo Release
    Prospective staff/independent contractors are required to undergo a Background Check
    Staff and/or contractors provide parent/guardian information if applicable
    Staff and/or contractors carry current health insurance
    Staff and/or contractors have a written job description
    Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
    Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
    The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
    The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    The handbook is reviewed annually and updated
    One or more staff members or contractors are trained in CPR and human first aid
    One or more staff members or contractors are trained in equine first aid
Not Checked:
    Staff and/or contractors are subject to Random Drug Screening

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective volunteers that may impact the safety of your clients and your horses, such as whether prospective volunteers have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer is required to sign a Photo Release
    Prospective volunteers are required to undergo a Background Check
    Every volunteer provides parent/guardian information if applicable
    Every volunteer carries current health insurance
    Every volunteer has a written job description
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    Every volunteer is updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Every volunteer receives training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Every volunteer is subject to Random Drug Screening

Governing Body:
Board meetings per year:  5
Number of Board Members:  13  Number of Voting Board Members:  11

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board, Staff or Program Participants related to each other through family or business relationships? No

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts?  Yes


Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable:  No state, local, federal licenses required. LTR is a Professional Association of Therapeutic Horsemanship, Intl. (PATH Intl.) Premier Accredited Center (PAC) since June 1995. Most recent re-accreditation was June 2019.

Organization documents available on our website:
    None

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook
    Staff Handbook
    Bylaws

Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
The Donor Bill of Rights - Posted on LTR website for transparency
     
     Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To assure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the not-for-profit organizations and causes they are asked to support, we declare that all donors have these rights:
     
     I. To be informed of Loudoun Therapeutic Riding’s mission, of the way the organization intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.
     
     II. To be informed of the identity of those serving on Loudoun Therapeutic Riding’s governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.
     
     III. To have access to Loudoun Therapeutic Riding’s most recent financial statements.
     
     IV. To be assured their gifts will be used for the purposes for which they were given.
     
     V. To receive appropriate acknowledgement and recognition.
     
     VI. To be assured that information about their donation is handled with respect and with confidentiality to the extent provided by law.
     
     VII. To expect that all relationships with individuals representing Loudoun Therapeutic Riding of interest to the donor will be professional in nature.
     
     VIII. To be informed whether those seeking donations are volunteers, employees of Loudoun Therapeutic Riding or hired solicitors.
     
     IX. To have the opportunity for their names to be deleted from mailing lists that Loudoun Therapeutic Riding may intend to share.
     
     X. To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.

Budget:  $500K to $1M
Equine Budget:   $50K to $100K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Audit
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2021? Yes
View The IRS Form 990/Pro Forma 990

POLICIES: ACQUISITION


Our organization acquires horses/equines from the following source(s):
    Donation  
    Lease  
    Purchase/Adoption from Owner  

Our organization does not acquire horses/equines from the following source(s):
    Auction  
    Kill pen/Feedlot  
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization will accept the following:
    Geldings
    Mares

Not Checked:
    Pregnant Mares
    Foals
    Stallions
    Only Stallions to be castrated

Additional information about our acquisition policies and practices:
All equines are carefully screened for suitability at LTR per our PATH Intl. Premier Accredited Center policies.


POLICIES: INTAKE, ASSESSMENT & TRAININING

Prior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:
    A current Coggins
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
    A health certificate signed by a veterinarian and dated no more than seven days prior to arrival attesting to the health status of the equine is provided to our organization either prior to or upon arrival of the equine

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
    The equine is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    The owner is financially responsible for the shipping of the equine to and from the organization
    Equines are on trial for 60 or more days
    The trial period may be reduced based on the equine's progress
    During the trial period, the organization accepts financial responsibility for the care of the equine, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
    The trial period may be terminated by either the organization or the owner for any reason
Not Checked:
    Equines are not taken on trial
    Equines are on trial for up to 30 days
    Equines are on trial up to 60 days
    During the trial period, the organization accepts total financial responsibility for the care of the equine, including board, feed, shoeing and any necessary veterinary care
    During the trial period, the owner/donor is financially responsible for the care of the equine, including board, feed, shoeing and any necessary veterinary care

Following arrival of the equine at the facility, the following is performed:
    Physical examination by a veterinarian upon arrival and/or prior to quarantine departure
    Physical examination by trained barn staff
    Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
    A Henneke Body Conditioning Score or other body conditioning score is assigned
    Physical examination by a farrier
    Physical examination by a dentist
    Coggins test
    Fecal test
    Vaccinations
    De-worming
Not Checked:
    Blood work other than Coggins
    The equine is scanned to check for a microchip
    The equine is microchipped if the scan indicates that there is no microchip

Upon intake, the organization has the following quarantine policy in place:
    The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
    The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
    The equine is not quarantined

The typical length of quarantine is:   20 to 30 days

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Driving (Pulling a carriage)
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time
Not Checked:
    Jumping

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    The Henneke Body Condition score or other body conditioning score is updated at least annually
    Photographs are taken of each equine annually and kept with the equine's health records
    Equines at our facility may be treated by an equine chiropractor
    Equines at our facility may be treated by an equine acupuncturist
    Equines at our facility may be treated by an equine massage therapist
    Equines at our facility may be treated by an equine nutritionist
    Physical examination by a veterinarian at least annually
Not Checked:
    The Henneke Body Condition score or other body conditioning score is updated at least monthly
    Photographs are taken of each equine monthly and kept with the equine's health records
    
    
Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
    Our organization evaluates at least annually and maintains a written record of the weight-carrying and workload limitations for each equine that is ridden
Not Checked:
    Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
    No equines are ridden; not applicable

The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
    Size, shape, condition and angle of the hooves
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Terrain and footing in the working environment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Not Checked:
    Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
    No equines are ridden; not applicable


Horses provided formal training (groundwork or riding):   2-3 times per week

Additional information about our intake, assessment & training policies and practices:
A Henneke Body Condition Score is assigned to each of our horses. We carefully assess the weight and condition of each horse and photograph each horse on arrival at our center, and then upload the photos to each individual horse's profile. Photographs are regularly taken after the equine has joined the team.
     
     Our herd is evaluated regularly by our veterinarian, and each horse's weight/condition is evaluated regularly using the standard weight tape method. LTR supports our local community college's veterinary technology student program twice a year where all herd members are assessed for overall health, weight, condition, appearance, and attitude. Findings are then updated in each horse's online platform profile.


POLICIES: BREEDING

The organization has the following policies related to breeding and stallions:
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed equines.
Not Checked:
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds equines
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions


POLICIES: EUTHANASIA

The organization has the following policies related to euthanasia:
    Our organization will never have an equine euthanized for space
    Our organization may have a healthy equine euthanized if it is a threat to itself, other equines, or people and euthanasia is recommended by a veterinarian
    Our organization may have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization will never have a healthy equine euthanized under any circumstances
    Euthanasia is done at the veterinarian's facility

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. Our organization prohibits euthanasia under any circumstances


POLICIES: RE-HOMING

View Re-homing Agreement
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
    Our organization does NOT re-home an equine to first time equine owners
    Our organization will only re-home an equine to a location where another equine resides
    Potential adopters/purchasers must visit our organization and be observed with the equine on site
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing an equine
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the equine to the adopter/purchaser's facility
Not Checked:
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the equine
    Adopters/purchasers are NOT required to provide updates

The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
    The agreement states that re-homed equines CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into the possession of another individual or organization under any circumstances.
    The agreement reflects that any individual or organization in possession of the equine as of the date of the agreement and any time thereafter is bound to not sell the equine at auction for slaughter or allow the equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that will cause or allow the equine to be sold at auction for slaughter.
    The agreement states that re-homed equines cannot be bred
    The agreement states that if there is any breach of contract the equine must be returned to our organization
    The agreement states that our organization reserves the right to make scheduled visits
    The agreement states that adopters/purchasers can return an equine to our organization free of charge
    The agreement states that adopters/purchasers can return an equine to our organization for a fee
Not Checked:
    The agreement states that should the adopter decide to re-home the equine, our organization must be notified of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization.
    The agreement states that should the adopter decide to re-home the equine, our organization must grant approval of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization, including being provided written notification of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason.
    The agreement states that the terms of our organization's agreement will be binding on any future individual or organization taking and/or in possession of the equine for any reason.
    The agreement states that our organization reserves the right to make unannounced visits
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    None of the statements are included.
    The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
    Our organization does not have the authority to transfer ownership and/or does not own any of the equines involved with our programs.

Our organization requires references from the following:
    Veterinarian
Not Checked:
    Farrier
    Personal/Other
    Not applicable or no references required.

Transfer of ownership occurs:   Our organization retains ownership of the equine for its lifetime

The average equine re-homing (adoption/purchase) fee received by your organization:
Not applicable; None received

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
    Equines may remain at our organization for their lifetimes
    Equines may be found suitable homes by our organization
    Equines may be returned to their owners
    In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized upon the recommendation of the veterinarian
Not Checked:
    Equines may be sent to auction
    In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized upon the recommendation of the veterinarian
    If a suitable home cannot be located within 12 months, the equine may be euthanized
    If a suitable home cannot be located, and space is not available for the equine to remain at the organization, the organization will secure a suitable home for the equine and accept financial responsibility for the lifetime of the equine

Additional information about our rehoming policies and practices:
Nearly all re-homed horses or ponies are returned to the owner if free-leased or to the donor if donated originally. The lease agreement and re-homing (retirement) agreement are attached.

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Our organization does not use satellite, overflow, foster, and/or outreach facilities



MANAGEMENT: Loudoun Therapeutic Riding Foundation, Inc.: *Main

Does your organization own, lease or use a part of this facility? Own

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Loudoun County Virginia - Report abuse info: 703-777-1021 The S.A.V.E program was developed by Loudoun County Animal Services (LCAS) to facilitate the community’s recognition and understanding of the dynamic connection between animal abuse and the cycle of family and societal violence. Our goal is to combat violence in the home through a multi-discipline approach to ensuring the safety of humans and animals alike by focusing on the important role animals play, not only as victims but also therapeutic mediums teaching empathy and providing familial stability.

Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? Yes

Total number of Equine Assisted Service Providers AT THIS FACILITY, including instructors, specialists, therapists, counselors, coaches and/or facilitators (full-time, part-time, volunteer, independent contractors, and/or providers accompanying clients) that conduct Equine Assisted Services (EAS) in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS) AT THIS FACILITY:  10

Equine Assisted Service Providers Assigned to this Facility: (see Equine Assisted Service Provider Section below for details)

     1. Alison Duvall
     2. Caitlin Taft
     3. Catherine Wycoff
     4. Claudia Yates
     5. Debbie Gerbich
     6. Heather Payne
     7. Jennifer Johnson
     8. Kathy Blaine
     9. Mary Jo Beckman
     10. Pam McAfee

VETERINARIAN INFORMATION: Loudoun Therapeutic Riding Foundation, Inc.: *Main
Loudoun Therapeutic Riding Foundation, Inc.: Vet Assessment conducted on 2022-03-14

Veterinarian: Jay Joyce, DVM
Clinic Name: Total Equine Veterinary Associates
41580 Sunday Morning Lane
Leesburg   VA   20176
Phone: 703-505-2320


GROUNDS: Loudoun Therapeutic Riding Foundation, Inc.: *Main
Total number of horses involved with your programs at this facility: 11
Total number of horses at this facility INCLUDING those not involved with your programs: 11
Maximum capacity of horses at this facility: 17
Total acreage dedicated specifically to the horses: 25
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 7
Pastures: 6  Paddocks/Pens: 5
Uncovered Outdoor Rings: 1  Covered Outdoor Rings:   Indoor Rings: 1






























Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 inches above the tip of the horse's ear) when standing in all stalls/enclosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 4-8
How many hours per day, on average, are horses turned out:
    Equines are out 16+ hours per day
    Equines are out 24/7 except they are brought in if there is inclement weather
    Equines are out 24/7 except when they are used for the conduct of the organization's programs

The following describes the pastures at this facility:
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated
    Pastures have natural protection for equines (i.e., trees)
    Pastures have man-made protection for equines (i.e., shelters)
Not Checked:
    This facility does not have pastures where equines can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following describes the turnout areas other than pastures at this facility:
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Turnout areas have man-made protection for equines (i.e., shelters)
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
    By Appointment Only signs are posted.
    Hold Harmless signs are posted
    Entrance gates are locked at night
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    Visitors are always accompanied by staff (or volunteers)
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
    The perimeter of the property is fully fenced
Not Checked:
    A security guard is present at night
    Equines are checked overnight
    No Trespassing signs are posted
    Authorized Personnel Only signs are posted
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service


Additional information about our grounds:
LTR does not use electric wire/tape or barbed wire of any type. In the photo shown, the brown top section is heavy-duty vinyl tape that is not "hot" or electric and used by several local barns/farms. The wire shown in both photos is 2x4" no-climb horse fence with sections wrapped in wire but not barbed.


EQUINE CARE: Loudoun Therapeutic Riding Foundation, Inc.: *Main
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Onsite computer with cloud-based backup storage system
    Our organization utilizes a software application to maintain records

The following items are consistent with our feed management plan and practices:
    Equines are provided with individualized feeding plans, including supplements, according to age and any health issues
    Equines are fed in individual stalls
    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
    Medications are kept in a locked, climate-controlled area
Not Checked:
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Equines are fed in groups

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    Fecal testing is performed prior to the use of a de-wormer.
Not Checked:
    The protocol for each equine is determined in consultation with a veterinarian
    A de-wormer is used without fecal testing

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly Spray Repellent
    Fly Masks
    Fans

The following represent the biosecurity practices in place at facility:
    Our organization follows the biosecurity guidelines of our veterinarian
    All staff are trained in best practices related to biosecurity
    A specific individual is assigned to care for sick, affected and/or quarantined equines
    Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
    Sick, affected and/or quarantined equines do not have contact with other equines or other animals
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined equines
    Equipment used by sick, affected and/or quarantined equines is not shared and is clearly labeled
    Shared equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
    Latex gloves are worn when working with sick, affected and/or quarantined equines
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined equines
Not Checked:
    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
    The organization has a written biosecurity plan
    All volunteers are trained in best practices related to biosecurity
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
    Manure and bedding from sick, affected and/or quarantined equines is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
    Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
    Equines are not quarantined on arrival.

The following represent the manure removal practices in place at facility:
    Manure is piled in an area where equines are not located
    Manure is hauled, sold or given away
Not Checked:
    Manure is stored in dumpster(s)
    Manure piles are covered
    Manure piles are composted or spread on pastures
    Our organization adheres to the manure management guidelines set by state and/or local authorities

The following steps are taken to help staff and volunteers readily identify each horse on the property:
    Equines are assigned the same stall/location each day
    Name plates are located on the stall
    Equines wear halters with nametags
    A notebook or binder with photos and information on each equine is easily accessible
    A map/diagram is posted showing the location of each equine with equine names and photos
    Equine photos and profiles are available on the website
    Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
    Staff/volunteers are provided training on conformation, markings, colors, and breeds
    Team leaders work with new staff/volunteers until they are able to identify the equines
Not Checked:
    Photos are located on the stall

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
    Saddles are shared
    Tack is cleaned after each use
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when an equine's body condition changes
    Tack is assessed for fit by trained personnel when an equine's disposition changes
    Assigned tack is clearly labeled
    Tack is stored in a climate-controlled location
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.
Not Checked:
     All equines have specifically assigned tack, apparel and equipment that is not shared
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
    Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
     Halters are shared
    Tack is cleaned weekly
    Tack is cleaned only when needed
    This facility enlists the services of a professional saddle fitter at least once a year
    No equines are ridden; not applicable.

EMERGENCY PREPAREDNESS: Loudoun Therapeutic Riding Foundation, Inc.: *Main
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    Emergency procedures are posted prominently
    Emergency phone numbers are posted prominently
    The facility owns or has access to a generator
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    The facility maintains appropriate liability and/or workers' compensation insurance
    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:

The written EPP addresses the following areas:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for equines
    Power outages
    Fire
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Protocols to notify emergency personnel
Not Checked:
    Evacuation plans
    Terrorist attacks
    Building/facility exit plans


The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    NO SMOKING signs are posted prominently
    Hay is stored away from permanent or temporary structures where equines are stalled
    Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear
Not Checked:
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Annually
Electrical Systems are checked: Semi-annually
Fence lines are checked: Weekly
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Annually
Review of safety protocols with staff are conducted: Annually
Review of safety protocols with volunteers are conducted: Annually
The Emergency Preparedness Plan is reviewed and updated: Annually

Equine Transportation
Owned onsite: 1 2-horse van/trailer with truck
Access offsite: 4 2-horse van/trailer with truck
Access offsite: 1 4-horse van/trailer with truck


EQUINE CENSUS SUMMARY

Total Facilities: 1
Loudoun Therapeutic Riding Foundation, Inc.: 2021 - Yes

12 Total number of horses involved with your programs on January 1, 2021
PLUS: Horse Intake during 2021
0 Donated
0 Lease
0 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
0 Adoption from Rescue
0 Total intakes
LESS: Horse Departure during 2021
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
1 Horses euthanized
1 Total departures
11 Number of horses involved with your programs on December 31, 2021
11 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 12 on 1/1/2021+ 0 Intakes - 1 Departures = 11 on 12/31/2021

Total days that equines were in the care of Loudoun Therapeutic Riding Foundation, Inc. during 2021: 4352

2021 Loudoun Therapeutic Riding Foundation, Inc. Equine Census
12 Total number of horses involved with your programs on January 1, 2021
PLUS: Horse Intake during 2021
0 Donated
0 Lease
0 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
0 Adoption from rescue
0 Total intakes
LESS: Horse Departure during 2021
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
1 Horses euthanized
1 Total departures
11 Number of horses involved with your programs on December 31, 2021
11 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 12 on 1/1/2021+ 0 Intakes - 1 Departures = 11 on 12/31/2021



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