EQUUS Foundation

MISSION & PROGRAMS

Mission:
Providing health, hope, and happiness to children and adults with disabilities through Equine Assisted Services.

Our organization conducts Equine Assisted Services in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS).
Our organization provides outreach and/or public education programs involving horses.
100% of our total programs and services are equine-related.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
Our organization does not CURRENTLY use satellite, overflow, foster, and/or outreach facilities.
Summary of organization's recent accomplishments, goals, strategies to achieve the goals, and capabilities to meet the goals, including its long-term plans to sustain its programs:
In 2024, Free Rein Therapeutic Riding celebrated several achievements. From the volunteer side - in total, over 2,000 hours of time were donated to our organization. Tasks were not limited to horse care, volunteer training, sidewalking, horse handling, office help, maintenance, fundraising support, or legal review. Our volunteers did all of that and so much more! Free Rein also supported 3 CTRIs in training, one of which has since become certified and will be starting her own program soon. From the participant and program side of operations, we received a MiraColtTM to better serve our current and potential future riders. The MiraColtTM has been a great addition to our offering as it enables us to safely evaluate potential new participants, aids riders in building their strength and stamina before graduating to a horse, and is an effective alternative option when we are unable to hold a class due to weather, horses on medical leave, or lack of volunteers. With financial support from Spokane County Community Services and other dedicated supporters, we implemented Wranglr, a volunteer management system designed specifically for Therapeutic Riding programs. This robust software helps us manage all of the moving parts (horses, tack, participants, volunteers), track volunteer hours, and communicate more efficiently with all of our volunteers!

     Our goal is to provide 1,300 hours of equine assisted riding, unmounted activities, and horsemanship classes to our community. As of June 7, 2025 we have completed our spring sessions which resulted in 478 hours of classes. We have upcoming summer and fall sessions scheduled and are looking to expand offerings to include clinics, education sessions and expanded Miracolt opportunities.


     We have an exceptional skilled staff with 5 PATH certified instructors, and 5 additional instructors that will be certified by the end of the year. In addition we have over 100 volunteers that serve as trained horse leaders, side walkers, and Miracolt assistants. We have consistently maintained a loyal and tenured volunteer group and continually offer training opportunities to new volunteers. Our strategies to achieve these goals also include expanding our current herd, with a goal of 8 horses. Our Board of Directors is establishing a Horse Committee to seek out and evaluate potential horses for our herd. Lastly, we exceeded our goal for our annual auction, which is our largest fundraising event, raising 103% of our target. Our budgeted donations and grants have also exceeded budget, with a YTD through April of 117% and 135% respectively.

Please describe what steps your organization takes to ensure that:
1) all interactions between your equines and people are mutually beneficial and conducted in accordance with the Guidelines for Human-Equine Interactions stated below;
2) all equines in the care of our organization and/or equines that participate in the organization's program have access to clean drinking water at all times; nutritious food in sufficient quantity, including natural forage such as pasture grass and/or hay; appropriate veterinary, farrier, and dental care; shelter and protection from the weather; sufficient safe space to move around comfortably on a daily basis; and daily opportunity to freely interact and have contact with other equines:

1) At Free Rein, the health, comfort, and individuality of each equine partner's needs comes first no matter the situation at hand. While we emphasize this importance in our day to day care of the herd, it is also the first factor we acknowledge when organizing our EAS programs. At the first sign of distress (mental, physical, environmental, etc) our primary concern goes to ensuring the equine remains comfortable in the situation or is removed to ensure their health and safety while we help find them comfort again. For example, an equine acting not themselves will be immediately pulled from an EAS program and will not return until their health and personality return to their normal. There are overseeing staff on-site at all times that are able to identify stress in equines to ensure they are removed from stressful scenarios. Additional to this care for our herd is education for our participants, horse handlers, staff, and community. Providing consistent education and training regarding how to handle and observe horses to maintain their health and comfort is integral to our programs. Communicating changes in our herd members' health is also paramount to connecting the idea that these equines are not just tools in our programs but sentient, individuals requiring care and consideration.

     Special considerations are taken to ensure our environment remains safe and natural for both the participant, equine, and any other individuals in the space. Novel objects and structures are introduced slowly and thoughtfully so as to not cause distress to our equines. Careful training occurs to ensure our equine partners' comfort in tasks in the environment is first. When we observe signs of stress or discomfort, the variable causing it is removed and slowly reintroduced. If an equine is struggling with something integral to EAS, we opt to send them home rather than force them to remain in an environment causing them harm. Understanding that each equine is different is paramount to set them up for success. Educating our community about this helps to show equines are just as individual as people are - some like riding more than unmounted and vise versa is one great example!

     Careful observation and knowledge of each equine begins with a delicate process of selecting equines for the program. The process begins with a detailed intake form and owner interview followed by multiple evaluations and a trial period for the equine. Throughout the trial period, we slowly add components of our EAS programs to our equine's workload - carefully observing their response before adding the next one. Throughout both trial and after they have "graduated" into the program, written documentation is recorded of both positive and negative behaviors. Our documentation is then used to monitor behavioral and physical change overtime to observe any changes that could mean the equine is either thriving or beginning to have a negative experience. The intention is to catch anything negative in advance of it becoming a chronic source of stress. Equines are monitored for signs of distress before every EAS program or session which gives our staff ample time to decide if the equine is showing signs of needing to "opt-out" of the work.

     Safety is managed through protocols for each task. Whether that is quarterly checking the fire extinguishers to checking how tight a girth is at three different times throughout a mounted lesson, safety is monitored at all times. This includes monthly vital monitoring of the herd, annual tack fitting by a professional, quarterly gait analyses, and more. Each safety check has a method of being monitored from monthly sign-offs on our veterinary supply inventory to daily initials indicating an equine partner has been medicated correctly.

     When our mission is to empower humans through horses by offering health, hope, and happiness - we recognize that the only way to do so is also to empower our herd to be healthy and happy as well. Our mission is not achieved through poor equine welfare and it is contingent on maintaining a herd of diverse, healthy, and comfortable equines. We have both unmounted and mounted programs - both are centered around partnering with our herd to achieve our mission. Both types of programming offer education to our community about our herd and what we practice to ensure positive welfare which then leads to both humans and equines improving their health, hope and happiness.


     2) All equines in the care of Free Rein have access to water in their paddocks at all times. These troughs hold 40 gallons and are monitored for cleanliness twice daily. At minimum, they are cleaned out once a week using scrubby pads, rinsed and refilled. Their volume is also monitored to ensure the herd members are intaking adequate water. On extremely hot days, the equines are offered clean buckets of water in between their hour-long classes if they are working two in a row.
     Depending on the herd member and their health, each equine is fed at a minimum of two times per day grass hay that has been weighed to accommodate for each individual horse's needs. Grass hay is supplemented with pasture grazing time and alfalfa hay depending on the horse's needs and health as well.
     Our herd is seen by a team of farriers every 6-8 weeks depending on their hoof health and growth rate. Our farriers work with the equine manager and veterinary team to address any equine in need of therapeutic shoes. Similarly, our herd is seen by the veterinary team based on individual need but at the very least, twice annually to receive vaccines and have their teeth checked and floated as needed. If a herd member shows symptoms of acute or non-routine chronic concerns, our veterinary team is called out as needed to address those and form a plan to treat whatever it may be. All farrier and veterinary needs are tracked to ensure no care is delayed or forgotten.

     Each individual equine in our herd has access to shelter within their pen (12'x12' sheds). When in turnout, the weather is monitored as well as the equine's behavior to ensure they are enjoying their time with herd mates and in pasture/turnout and not stressed by any changes in weather. If signs of stress are observed, the equines are moved back to their pens with access to shelter until the weather has passed. Each of our herd members have access to their neighbors over the fence lines and are given the opportunity to enjoy one another in group turnout.

Equine Assisted Services (EAS):
Our organization provides the following Equine Assisted Services (EAS):
    Therapeutic/Adaptive Riding
    Therapeutic/Adaptive Unmounted Horsemanship

5: Total number of Equine Assisted Service Providers at In Cahoots

     1 Alyson Galow

FACILITY PARTICIPATION:

In Cahoots

RELATIONSHIP: Employee

SERVICES PROVIDED:

Therapeutic/Adaptive Riding

Therapeutic/Adaptive Unmounted Horsemanship

DEGREES, LICENSES AND/OR CERTIFICATIONS

PATH International CTRI

2 Janelle Rubright

FACILITY PARTICIPATION:

In Cahoots

RELATIONSHIP: Employee

SERVICES PROVIDED:

Therapeutic/Adaptive Riding

Therapeutic/Adaptive Unmounted Horsemanship

DEGREES, LICENSES AND/OR CERTIFICATIONS

Path International CTRI

3 Julia Pond

FACILITY PARTICIPATION:

In Cahoots

RELATIONSHIP: Employee

SERVICES PROVIDED:

Therapeutic/Adaptive Riding

Therapeutic/Adaptive Unmounted Horsemanship

DEGREES, LICENSES AND/OR CERTIFICATIONS

PATH International CTRI

4 Katie Smith

FACILITY PARTICIPATION:

In Cahoots

RELATIONSHIP: Employee

SERVICES PROVIDED:

Therapeutic/Adaptive Riding

Therapeutic/Adaptive Unmounted Horsemanship

DEGREES, LICENSES AND/OR CERTIFICATIONS

PATH International CTRI

5 Sara Ash

FACILITY PARTICIPATION:

In Cahoots

RELATIONSHIP: Employee

SERVICES PROVIDED:

Therapeutic/Adaptive Riding

Therapeutic/Adaptive Unmounted Horsemanship

DEGREES, LICENSES AND/OR CERTIFICATIONS

PATH CTRI

Overview of our programs involved with providing EAS to individuals with special needs:
     Free Rein provides mounted and unmounted services to individuals with disabilities. We adapt our equipment or teaching style to best accommodate the population we serve.

     Free Rein also has a Military Horsemanship program that serves military personnel, veterans and their families. The majority of the MHP is unmounted but may also involve some mounted activities.

Outreach and/or Public Education:

Overview of our programs involved with providing outreach and/or public education programs involving horses:
     Free Rein has a vital volunteer program that recruits and trains volunteers to assist with participants as well as help with other tasks including manure removal, feeding and watering the equines. All this us under the guidance of qualified staff.

     Free Rein gives on site tours to service groups such as Girl Scout troops and college organizations. Some visits may be informational but some might include one time volunteer projects.

     Free Rein does hold summer camps which are typically a partnership with local organizations that is serving the marginalized in the community.

Research/Medical Use of Equines:
Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine.

Religious Affiliation:
Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered.

Auction Donation:
Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter.

POLICIES: INTAKE, ASSESSMENT & TRAINING

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
    The equine is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization when the equine is acquired from the equine's owner other than by purchase from an auction or kill pen, or by seizure or by abandonment
    The owner is financially responsible for the shipping of the equine to and from the organization
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations

Not Checked:
A health certificate signed by a veterinarian and dated no more than seven days prior to arrival is provided to our organization either prior to or upon arrival of the equine attesting to the health status of the equine

Trial Period: Check all that apply:
    Equines are on trial up to 60 days
    Equines are on trial for 60 or more days
    The trial period may be reduced based on the equine's progress
    During the trial period, the organization accepts financial responsibility for the care of the equine, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
    During the trial period, the owner/donor is financially responsible for the care of the equine, including board, feed, shoeing and any necessary veterinary care
    The trial period may be terminated by either the organization or the owner for any reason

Not Checked:
Equines are on trial for up to 30 days
During the trial period, the organization accepts total financial responsibility for the care of the equine, including board, feed, shoeing and any necessary veterinary care

Upon intake, the organization has the following quarantine policy in place:
The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time

Not Checked:
The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
The equine is not quarantined

The typical length of quarantine is:   10 to 20 days

Following arrival of the equine at the facility, the following is performed:
    Physical examination to include temperature, pulse and respiration by a trained staff member upon arrival
    Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records

Not Checked:
    Physical examination to include temperature, pulse and respiration by a veterinarian upon arrival
    A Henneke Body Conditioning Score or other body conditioning score is assigned by a veterinarian upon arrival
    A Henneke Body Conditioning Score or other body conditioning score is assigned by a trained staff member upon arrival
    Physical examination by a farrier
    Physical examination by a dentist
    The equine is scanned to check for a microchip
    The equine is microchipped if the equine has not been microchipped

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Tolerance to multiple handlers at the same time

Not Checked:
    Jumping
    Driving (Pulling a carriage)
    Clipping

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    Physical examination by a veterinarian at least annually
    The Henneke Body Condition score or other body conditioning score is updated at least annually by the veterinarian
    Vaccinations are administered at least annually
    Photographs are taken of each equine annually and kept with the equine's health records
    Equines at our facility may be treated by an equine chiropractor
    Equines at our facility may be treated by an equine acupuncturist
    Equines at our facility may be treated by an equine massage therapist

Not Checked:
    The Henneke Body Condition score or other body conditioning score is updated at least annually by a trained staff member
    Photographs are taken of each equine monthly and kept with the equine's health records
    Equines at our facility may be treated by an equine nutritionist

Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
Our organization evaluates at least annually and maintains a written record of the weight-carrying and workload limitations for each equine that is ridden

Not Checked:
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
No equines are ridden; not applicable

The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
    Size, shape, condition and angle of the hooves
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Terrain and footing in the working environment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations

Not Checked:
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
No equines are ridden; not applicable

Horses provided formal training (groundwork or riding): Weekly

Additional information about our intake, assessment & training policies and practices:
Our equine intake process does include the assessment of the equine by a farrier and/or veterinarian as needed. Additionally, if a horse comes in that isn't up to date on vaccines, farrier care, or dental care, those will be addressed during quarantine. Depending on where the equine came from, the quarantine may be lengthened. The costs associated with a trial period can be negotiated on a case by case basis. For example, some owners are happy to sponsor the cost of care in full for their horse whereas others may pay for vaccinations but leave the remaining costs to us. Our expectation across all owners while their horse is on trial with us is that we will cover the expense of feed and board and they are responsible for any veterinary and farrier costs.

POLICIES: BREEDING

The organization has the following policies related to breeding and stallions:
Our organization does not conduct breeding of equines owned or under the care of our organization.
Our main facility where our organization conducts its programs does NOT breed equines.

Not Checked:
One or more of the facilities where our organization conducts its programs, including foster/temporary care facilities, breeds equines
One or more of the facilities where our organization conducts its programs, including foster/temporary care facilities, are permitted to house stallions

POLICIES: EUTHANASIA

The organization has the following policies related to euthanasia:
    Our organization will never have an equine euthanized for space
    Our organization will have an equine euthanized upon the recommendation of the veterinarian if the equine is a threat to itself, other equines, or people
    Our organization will have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Euthanasia is done at the veterinarian's facility
    Disposal of the carcass is handled within 24 hours

Not Checked:
Our organization will never have an equine euthanized under any circumstances

The following are authorized to administer the procedure for your organization in accordance with state laws:
Veterinarian

Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. Our organization prohibits euthanasia under any circumstances

POLICIES: RE-HOMING

View Re-homing Agreement
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
    Our organization does NOT re-home an equine to first time equine owners
    Our organization will only re-home an equine to a location where another equine resides
    Potential adopters/purchasers must visit our organization and be observed with the equine on site
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the equine to the adopter/purchaser's facility

Not Checked:
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing an equine
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the equine
    Adopters/purchasers are NOT required to provide updates

Our organization has the following policies and procedures related to horses that need to be retired, are no longer able to contribute to the mission of the organization, and/or are no longer manageable:
    Equines may be found suitable homes by our organization
    Equines may be returned to their owners
    In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized upon the recommendation of the veterinarian
    In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized upon the recommendation of the veterinarian

Not Checked:
    Equines may remain at our organization for their lifetimes
    Equines may be sent to auction
    If a suitable home cannot be located within 12 months, the equine may be euthanized
    The organization will accept financial responsibility for equines in the current care of the organization that need to be retired or are no longer able to contribute to the mission of the organization if all alternatives have been explored to find the equine an appropriate placement and space is not available for the equine to remain at the organization.

The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
    The agreement reflects that any individual or organization in possession of the equine as of the date of the agreement and any time thereafter is bound to not sell the equine at auction for slaughter or allow the equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that will cause or allow the equine to be sold at auction for slaughter.
    The agreement states that should the adopter decide to re-home the equine, the adopter must grant the organization first right of refusal prior to the equine being placed into the possession of any individual or organization intending to take possession of the equine for any reason.
    The agreement states that re-homed equines cannot be bred
    The agreement states that if there is any breach of contract the equine must be returned to our organization
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year

Not Checked:
    The agreement states that the re-homed equine CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into the possession of another individual or organization under any circumstances and must be returned to our organization should the adopter decide that he/she is no longer able, or no longer wishes, to care for the equine.
    The agreement states that should the adopter decide to re-home the equine, our organization must be notified of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization.
    The agreement states that should the adopter decide to re-home the equine, our organization must grant approval of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization, including being provided written notification of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason.
    The agreement states that the terms of our organization's agreement will be binding on any future individual or organization taking and/or in possession of the equine for any reason.
    The agreement states that our organization reserves the right to make unannounced visits
    The agreement states that our organization reserves the right to make scheduled visits
    The agreement states that adopters/purchasers can return an equine to our organization free of charge
    The agreement states that adopters/purchasers can return an equine to our organization for a fee
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for as long as the adopter/purchaser is responsible for the care of the equine
    None of the statements are included.
    The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
    Our organization does not have the authority to transfer ownership and/or does not own any of the equines involved with our programs.

Our organization requires references from the following:
    Veterinarian
    Farrier
    Not applicable or no references required.

Not Checked:
Personal/Other

Transfer of ownership occurs: Immediately (at the time of adoption/purchase) or less than one year

The average equine re-homing (adoption/purchase) fee received by your organization:
Over $1,500

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Our organization does not CURRENTLY use satellite, overflow, foster, and/or outreach facilities.

In Cahoots
6919 N Walnut Road SPOKANE WA 99217
Currently operational
Total number of horses/equines currently involved with your programs, under your care, and/or owned by your organization at this facility: 5
Total number of horses at this facility NOT INCLUDING those counted above: 1
Maximum capacity of horses at this facility: 12

Does your organization own, lease or use a part of this facility? Lease

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Spokane County Regional Animal Protection Service (SCRAPS) (509) 477-2533 6815 E Trent Spokane Valley, WA 99212

Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? Yes

Total number of Equine Assisted Service Providers AT THIS FACILITY, including instructors, specialists, therapists, counselors, coaches and/or facilitators (full-time, part-time, volunteer, independent contractors, and/or providers accompanying clients) that conduct Equine Assisted Services (EAS) in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS) AT THIS FACILITY: 5

Equine Assisted Service Providers Assigned to this Facility: (see Equine Assisted Service Provider Section below for details)

     1. Alyson Galow
     2. Janelle Rubright
     3. Julia Pond
     4. Katie Smith
     5. Sara Ash

ADDITIONAL INFORMATION ABOUT THIS FACILITY:

While we do not currently have signage posted to enforce our zero tolerance for smoking, we do communicate this policy to our new volunteers during training sessions as well as our current volunteers during annual review before we begin new sessions. The zero tolerance for smoking is communicated verbally and is written in our volunteer and staff manuals.

Regarding the time our horses spend in stalls vs turnout vs working:
Our horses spend very little time in stalls and are only stalled when being groomed and tacked hence the selection for 0-3 hours daily. Our horses spend anywhere from 1-8 hours depending on the day and horse in turnout. They work anywhere from 30 minutes to 3.5 hours a day. The rest of their day is spent in a shed with a large run or a large stall with with a medium sized run. Their individual runs with sheds are separate from turnout spaces as well as separate from the stalls they are tacked in. For example, a horse will be retrieved from their pen with a shed and run in the morning, brought into a stall to be tacked, work in the arena for an hour, be turned out for 2 hours and then returned to their large run/shed.

In Cahoots

Veterinarian Information
Veterinarian: Dr. Erin Kennedy
Clinic Name: Success in Motion Veterinary Services
3523 W Woolard Rd
Colbert WA 99005
Phone: 509-995-5103

Overview: In Cahoots (*Main) Currently operational
Total acreage dedicated specifically to the horses: 12
Our organization has use of the following at this facility:
Structures/Barns: 4  Run-in sheds: 8
Pastures: 1  Paddocks/Pens/Turnout Areas: 4
Uncovered Outdoor Rings: 2  Covered Outdoor Rings: 0  Indoor Rings: 1

Are the organization's rules, restrictions and warnings (signage) conspicuously posted in easily accessible locations?    Yes
Are the organization's emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes
Are human and equine first aid kits easily accessible?     Yes

Regarding all shelters where horses are housed including run-in sheds:
Do horses have assigned stalls in the barn/structure(s) or exclusively assigned shelter locations where they are separated from other horses with a barrier?    Yes
How many hours per day, on average, are horses stalled or restricted to these sheltered exclusive shelter locations? 0-3;
How often are the stalls/shelters cleaned, i.e., kept in good repair and free of standing water, accumulated waste, sharp objects and debris? 6-7 Days a Week
Do all stalls/shelters allow horses to lie down, stand up and turn around and provide protection from inclement weather (wind, sleet, rain, snow and extreme temperatures)?    Yes
Are stalls/shelters kept in good repair, with adequate ceiling height, and free of standing water, accumulated waste, sharp objects and debris?    Yes
Are floors constructed and maintained for both good drainage and traction?    Yes
Is there a ventilation and circulation system in place to allow free flow of air to control temperature, and humidity, and to prevent air stagnation?    Yes
Is wiring inaccessible to horses and maintained for safety in all areas of facility?    Yes
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes
Is there adequate lighting to ensure safety in all areas of facility?     Yes
How many hours per day, on average, are horses turned out:
    Equines are out 1 to 3 hours per day
    Equines are out 4 to 8 hours per day

The following describes the pastures at this facility:
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Electric fencing is used; electric wires or tape fence are visibly marked
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated

Not Checked:
    This facility does not have pastures where equines can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Barbed wire is used for fencing
    Pastures have natural protection for equines (i.e., trees)
    Pastures have man-made protection for equines (i.e., shelters)

The following describes the turnout areas other than pastures at this facility:
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly

Not Checked:
    This facility does not have turnout areas
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Turnout areas have man-made protection for equines (i.e., shelters)

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
    By Appointment Only signs are posted.
    No Trespassing signs are posted
    Hold Harmless signs are posted
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with motion lights
    The perimeter of the property is fully fenced

Not Checked:
    A security guard is present at night
    There is a practice in place to monitor equines overnight
    Authorized Personnel Only signs are posted
    Entrance gates are locked at night
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)

Equine Care/Emergency Preparedness: In Cahoots (*Main) 2025 and 2024 This section is required.

Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)
    Onsite computer with cloud-based backup storage system
    Our organization utilizes a software application to maintain records

The following items are consistent with our feed management plan and practices:
    Equines are provided with individualized feeding plans, including supplements, according to the equine's age, breed/type, condition, size, work level and any health issues, consisting of nutritious food provided in sufficient quantity and access to adequate natural forage, or be fed daily, or as recommended by the organization's veterinarian
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Equines are fed grain in individual stalls
    Staff and/or volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of contaminants, debris and chemicals, protected from weather and other animals, and be positioned or affixed to minimize spillage.
    Medications are kept in a secure area

Not Checked:
Equines are fed grain in groups

Is clean, potable water available at all times for all equines, or if not at all times, at least twice daily?     Yes

Hoof Care: How often is hoof care provided for each equine? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each equine? Annually and when an issue arises

Horse checks: How often are equines visually and physically checked by personnel at the facility? Every 4 or 5 days

Our organization has the following parasite and fly/insect control protocols in place, including remedies used to control flies and insects:
    Our organization follows the parasite control guidelines of our veterinarian, including fecal testing and de-worming
    Fly/Insect Control Remedies:
    Fly Spray Repellent
    Fly Masks
    Fly Sheets

Not Checked:

The following represent the biosecurity practices in place at facility:
    Our organization follows the biosecurity guidelines of our veterinarian
    Sick, affected and/or quarantined equines do not have contact with other equines or other animals
    The organization has a written biosecurity plan
    Staff are trained in best practices related to biosecurity
    Volunteers are trained in best practices related to biosecurity
    A specific individual is trained and assigned to care for sick, affected and/or quarantined equines
    Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
    Hand sanitizers are available at all primary points of access to sick, affected and/or quarantined equines
    Footbaths are available at all primary points of access to sick, affected and/or quarantined equines
    Manure and bedding from sick, affected and/or quarantined equines is removed from the facility - not put in open air piles, and not spread on pastures
    Quarantine areas, such as stalls, aisle ways, paddocks, and common areas, are cleaned (and needed, disinfected) after conclusion of the quarantine.
    Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
    Equipment used by sick, affected and/or quarantined equines is not shared
    Equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
    Latex gloves, or equivalent gloves, are worn when working with sick, affected and/or quarantined equines

Not Checked:
Equines are not quarantined on arrival.

The following represent the manure removal practices in place at facility:
    Manure is piled in an area where equines are not located
    Manure is hauled, sold or given away
    Our organization adheres to the manure management guidelines set by the state, local authorities, and/or our organization's veterinarian

Not Checked:
    Manure is stored in dumpster(s)
    Manure piles are covered
    Manure piles are composted or spread on pastures

The following steps are taken to help staff and volunteers readily identify each horse on the property:
    Equines are assigned the same exclusive stall/shelter location each day
    Name plates are located on the stall/shelter location
    Photos are located on the stall/shelter location
    Equines wear halters with nametags
    A map/diagram is posted showing the location of each equine with equine names and photos
    Equine photos and profiles are available on the website
    Team leaders work with new staff/volunteers until they are able to identify the equines

Not Checked:
    A notebook or binder with photos and information on each equine is easily accessible
    Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
    Staff/volunteers are provided training on conformation, markings, colors, and breeds

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
    Saddles are shared
    Saddle pads are shared
    Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
    Tack is cleaned only when needed
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when an equine's body condition changes
    Tack is assessed for fit by trained personnel when an equine's disposition changes
    This facility enlists the services of a professional saddle fitter at least once a year
    Assigned tack is clearly labeled
    Tack is stored in a climate-controlled location
    Helmets are shared
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.

Not Checked:
     All equines have specifically assigned tack, apparel and equipment that is not shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
     Halters are shared
    Tack is cleaned after each use
    Tack is cleaned weekly
    Helmets are cleaned/disinfected after each use
    No equines are ridden; not applicable.

Emergency Preparedness: In Cahoots: *Main This section is required.
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    Emergency procedures are posted prominently
    Emergency phone numbers are posted prominently
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    The facility maintains appropriate liability and/or workers' compensation insurance
    The organization has a written emergency preparedness/safety plan (EPP)

Not Checked:
The facility owns or has access to a generator

The written EPP addresses the following areas:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for equines
    Evacuation plans
    Fire
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Protocols to notify emergency personnel
    Building/facility exit plans

Not Checked:
Power outages
Terrorist attacks

The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    Hay is stored away from permanent or temporary structures where equines are stalled
    Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear

Not Checked:
NO SMOKING signs are posted prominently
Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Quarterly
Smoke detectors are checked: Semi-annually
Fence lines are checked: Weekly
Turnout Areas are checked: Monthly
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Quarterly
Review of safety protocols with staff are conducted: Semi-annually
Review of safety protocols with volunteers are conducted: Semi-annually
The Emergency Preparedness Plan is reviewed and updated: Semi-annually

Equine Transportation: 6= Onsite: 0 (0 + 0) + Offsite: 6
2-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  3 Access offsite;
3-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  2 Access offsite;
4-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  1 Access offsite;
6-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;

GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Financial Reporting
Budget:  $100K to $500K
Equine Budget:   $50K to $100K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Review
Type of IRS Filing (990, 990-EZ, 990-N): 990

Governing Body:
Board meetings per year: 12
Number of Board Members: 8  Number of Voting Board Members: 8

Board Compensation:
Is the Board Chair compensated? No  Is the Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No

Board/Staff Relationships:
Are any members of the Board, Staff or Program Participants related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board, Staff member and/or Program Participant.
Julie and Bill Knapp are the Owners of the facility we are leasing and operating out of. A daughter of Bill and Julie Knapp is a part-time staff member and works as a Barn Hand for Free Rein Therapeutic Riding.

Board/Staff Affiliations:
Are any Board members providing services to your organization or compensated by your organization, or are any Board members or staff members associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization.
Julie and Bill Knapp are the Owners of the facility we are leasing and operating out of. A daughter of Bill and Julie Knapp is a part-time staff member and works as a Barn Hand for Free Rein Therapeutic Riding.

Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts? Yes

Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable: Washington State business license
     501(c)3 non-profit organization with the IRS
     Compliant with published standards for PATH International

Organization documents available on our website:
    Equine Intake Guidelines
    None

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Equine Intake Guidelines
    Volunteer Handbook
    Staff Handbook
    Bylaws

Staff & Volunteers:
Chief Staff Officer (CSO): Margot Peterson, Executive Director
Employees/Independent Contractors:   Full-Time: 2  Part-Time: 7  Volunteers: 100
Staff Recruitment, Screening and Training processes including employees and independent contractors:
    Prospective staff/independent contractors complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective staff and independent contractors that may impact the safety of your clients and your horses, such as whether prospective staff/independent contractors serving in the capacity as staff have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
    Staff and/or contractors are required to provide Emergency Medical Information
    Prospective staff/independent contractors are required to undergo a Background Check
    Staff and/or contractors provide parent/guardian information if applicable
    Staff and/or contractors have a written job description
    Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
    The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
    The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    One or more staff members or contractors are trained in CPR and human first aid
    One or more staff members or contractors are trained in equine first aid

Not Checked:
    Staff and/or contractors are required to sign a Photo Release
    Staff and/or contractors carry current health insurance
    Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
    The handbook is reviewed annually and updated
    Staff and/or contractors are subject to Random Drug Screening

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective volunteers that may impact the safety of your clients and your horses, such as whether prospective volunteers have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Volunteers required to complete a Liability Release/Hold Harmless Agreement
    Volunteers are required to provide Emergency Medical Information
    Prospective volunteers are required to undergo a Background Check
    Volunteers provide parent/guardian information if applicable
    Volunteers have written job descriptions
    Volunteers are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Volunteers receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Volunteers are assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility

Not Checked:
    Volunteers are required to sign a Photo Release
    Volunteers carry current health insurance
    Volunteers are evaluated on an annual and as needed basis or with any change in their job description
    Volunteers are subject to Random Drug Screening

Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
Our website displaying our staff and board members is unfortunately not up to date at this time. We are in the process of updating our website so there are currently staff and board members displayed that are no longer working for or volunteering with Free Rein. Similarly, we display all instructors and positions regardless if they are paid positions or not so our community knows who we all are. However, the numbers inputted for management and governance on Equus are up to date with how many volunteer board members we have as well as paid staff.

     Board: 8
     Bobbie League - President
     Amber Hull - Treasurer
     Sandy Jones - Secretary
     Lisa Olson - Board Member
     Susan Denny - Board Member
     Linda Bailey - Board Member
     Katharine Ross - Board Member
     Dirk Lincoln - Board Member - Recent Addition to the Board

     Staff: 2:7
     Katie Smith - Program Director - Full Time
     Alyson Galow - Equine Manager - Full Time
     Margot Peterson - Executive Director - Part Time - Recent Addition to the Team
     Kyle Thomas - Barn Team/Volunteer Coordinator - Part Time
     Andrea Dietrich - Barn Team/Instructor - Part Time
     Janelle Rubright - Instructor - Part Time
     Julia Pond - Instructor/Military Program Coordinator - Part Time
     Lexi Christopherson - Barn Team - Part Time - Recent Addition to the Team
     Shelby Knapp - Barn Team - Part Time

     Volunteers Listed on Web Page: 2
     Sara Ash - Volunteer Instructor
     Stephanie Gass - Volunteer Instructor