MISSION & PROGRAMS
Mission:Our mission is to provide a safe and comfortable retirement alternative for aged and infirm horses to live out their lives, and to offer educational opportunities to the public on equine welfare and management.
Our organization provides programs involved with equine retirement
Our organization provides outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are equine-related.
Our organization does not
CURRENTLY use satellite, overflow, foster, and/or outreach facilities.
Summary of organization's recent accomplishments, goals, strategies to achieve the goals, and capabilities to meet the goals, including its long-term plans to sustain its programs:The last twelve months at Mitchell Farm Equine Retirement have seen an increase in number and enthusiasm in the Mitchell Farm Board of Directors. In celebration of our 20th year since founding, the following plan to establish a reserve fund was adopted in February of this year (2024).
MITCHELL FARM EQUINE RETIREMENT, INC.
PROPOSED 2024 PLAN FOR CREATING A RESERVE FUND
ADOPTED UNANIMOUSLY BY THE BOARD OF DIRECTORS AT THE MEETING ON FEBRUARY 11, 2024
2024 EXPENSE BUDGET: $355,000 (APPROVED BY BOD NOVEMBER 2023)
2024 AMENDED REVENUE GOAL: $ 400,000
GOAL FOR CASH RESERVE IN 2024: $45,000
GOAL FOR CASH RESERVE IN 2025: $45,000
1. BOARD DEVELOPMENT
Strengthen Board of Directors by numbers and effectiveness
-We have increased our board of directors to ten by replacing 2 members and adding 4 new members since early 2023. 2024 Board is motivated, qualified, and ready for the challenge of raising the cash reserve.
2. PROMOTE 20 YEAR ANNIVERSARY WHEREVER POSSIBLE
3. EVENTS :
MUSIC FESTIVAL September 21-22:
A. Double Music Festival Revenue September 21-22 Goal is to Net $25,000 (double prev. years average)
Extend to 2 days utilizing less expensive band on Sunday.
B. Sponsorship Team– Alysson Ravosa to lead.
-Increase sponsorship levels and benefits to sponsors.
-Target businesses for larger donations.
-Reinstitute printed programs with full support and commitment from fundraising Committee which consists of
full BOD, 6 key volunteers and staff. Dee will produce the program.
-Offer additional ways to support. (community Benefactor, program listing, Silent Auction donations)
C. Marketing Team – lead by Hugh McKenney
-Increase attendance to 420 Saturday & 350 Sunday.
D. Raffle/Silent Action Event team – Led by Alysson Ravosa Goal of $6000 for the weekend, double previous years.
E. Increase variety of Mitchell Farm merchandise for sale at event. Page Heslin to lead.
20th ANNIVERSARY CELEBRATION June 15, 12pm – 4pm
Targeted to adults rather than families. The Open Barn & Family Fun Day on May 25th serves families with children and is a free event.
A. Context of Event
-Invite entire contact list via post card mailing. Anyone who has ever donated.
-Board member goal, additional 20 invites each.
-$25-$35per person. Goal of 350-400 attendees making the gate revenue $8700 - $14000
-Food trucks.
-Beer & Wine tasting.
-Country DJ and line dancing lessons.
-Farm Tours & encounters with horses as they will allow.
-Silent Auction. Goal of $2000
B. To Dos:
-Marketing Team – Needs a lead
-Silent Auction Team/Raffle Team – Alysson Ravosa will lead.
-Logistics Team – Dee, Hank & two key volunteers to be identified.
-DJ & Line dance instructor - Alysson will contact Cadillac Ranch.
-Food Trucks – Harriet Burrell will book food trucks for all 2024 events.
-Set up/Tear down (Hank Horn & Patrick McKeon & volunteers)
-Monitor horses (Amelia Horn & volunteers)
C. Day of onsite “promotions”
Signs throughout venue with simple overview of all support opportunities (very farmy/tasteful appearance) –Dee will develop materials.
FALL FESTIVAL, HAYRIDE & VENDOR FAIR October 26 11am – 3pm
Expand the number of vendors by 15 from last year. ($375 increase from 2023)
Add Sponsors $1000 (new for 2024)
Find community sponsors to provide $5 hayride coupons for families in need. $250 (new for 2024)
4. OTHER INITIATIVES
Horse Sponsorship Committee – Kitty Stalsburg, Liz Doering, Debra Reinhardt & Dee Doolitle
A. Develop a Brochure detailing “Horse Sponsorships”
-For $_________ you will receive ________ (amount under review)
-Invitation to Holiday Mash (normally a closed, volunteer only event)
-VIP seating/reception area at events.
-VIP refreshments at events.
-Quarterly newsletter about your sponsored horse.
-Opportunity for personal supervised interaction with horse.
-Day at the Farm experience annually (this would be a fun group event for all sponsors)
A Saturday or Sunday
Get to do all morning and/or afternoon chores.
Woodfired Pizza dinner outside (thank you “chef” Hank)
BYOB
Dinner in the Barn- Alysson Ravosa & Dee Doolittle
-Served by volunteers.
-Hank, Dee and Ameilia will be the table hosts.
-Pictures staged for promotion.
-Start with one or two in 2024. Increase in 2025 as feasible.
-For a fee to be determined.
Silent Auction Team – “Dinner at the Farm” as a Silent Auction Item for large charity auctions Led by Alysson Ravosa
A. Purpose: to expand giving base. Assuming people who attend large expensive gala charity, events who are interested enough to bid on a “Dinner at Mitchell Farm” experience will bring 8-10 friends of similar means. We then have access to them to potentially secure horse sponsorships, or to host benefit cocktail parties of their own.
B. To Do: Create presentation/marketing materials we can give to organizations with large galas (CT Childrens Medical Center, Arthritis Foundation, etc.).
c. Try to do two of these in 2024. Repeat in 2025. Increase as feasible.
Large Gifts Board Initiative –
A. Each board member (and potentially large gifts team members) goal to cultivate a donor/entity for a large gift) Want to then use these donors to expand giving base.
B. Host events at their home or at the farm with their invitees.
C. If approaching a business, run an initiative through their business to raise funds and awareness to Mitchell Farm.
Examples:
-Retail Business: A month of purchasing with a percentage going to Mitchell Farm.
Hospitality business such as a Restaurant or club:
-A month of “promotional cocktail” with proceeds going to Mitchell Farm
- Host an event at their location using their contact lists thus expanding our list.
D. In the fall, depending on success, host a cocktail party in barn to thank participants.
E. Also utilize Personal relationships with donors capable of large gifts or hosting event (personal friend, large show barn, etc.)
Board Member Personal Initiatives
A. Host a cocktail party, picnic, small event at home, another venue, or Mitchell Farm, to raise funds and awareness.
B. Add 20 new contacts each to the donor list.
Social Media 20th Anniversary Celebration – “Throwback Thursday” expanded to include key volunteers to meet on February 16th to brainstorm all marketing venues and start a marketing plan for the year including events.
A. Weekly boosted posts featuring photos from the past 20 years. Dee & Amelia
B. Include specific but modest giving opportunities each week.
B. Goal for 2024 is $100 per week. $5200
Other
A. Website needs updating
Simpler.
Easier segues to see needs and giving opportunities.
How to drive more traffic to site.
B. Marketing
Find (free) a Social Media guru.
New updated printed & digital “Brochure” drawing attention to website and farm needs for distribution. Dee to produce.
C. Updated and engaging “flyers, posters & large signs” showing costs to take care of a horse monthly/annually for distribution to equestrian businesses i.e. tack shops, large barns, horse shows, our own events, feed stores.
D. Monthly reminders to all volunteers to share all events on their personal social media. Dee
E. Develop Board led Fundraising Team to oversee the above and a specific person to oversee and follow up, i.e. persons who indicate interest in hosting event –led by Alysson.
F. Outside Event Attendance - Team/Person to attend Farmer’s Markets, Craft Shows, Horse Shows with table with marketing materials (“sponsor me” photo, etc.) Potentially Wendy to lead.
G. Planned Giving Initiative – Need Board Lead. Page will make inquiries. Dee will contact S.C.O.R.E.
H. Review grant procurement process. Goal for 2024 is to increase grant revenue by $6,000.
Projected increase in funds for reserve in 2024
Music Festival $12,500
New June Event $13,000
Horse Sponsorships $8,000
Expanded Fall Festival - Vendors $375
Sponsors $1,000
Hayride coupons $250
Estimated return from 1 dinner on the farm silent auction item $2,000
Estimated return from BOD cocktail parties $3,000
Goal for increase in grant revenue $6,000
Business Initiatives $1,000
Weekly Social Media 20th Anniversary Celebration $5,200
Increase in Annual Appeal mailing with increased names $4,000
TOTAL INCREASE $56,325
Please describe what steps your organization takes to ensure that:
1) the interactions between your equines and people are mutually beneficial and conducted in accordance with the
Guidelines for Human-Equine Interactions stated below;
2) all equines in the care of our organization and/or equines that participate in the organization's program have access to clean drinking water at all times; nutritious food in sufficient quantity, including natural forage such as pasture grass and/or hay; appropriate veterinary, farrier, and dental care; shelter and protection from the weather; sufficient safe space to move around comfortably on a daily basis; and daily opportunity to freely interact and have contact with other equines:
1. Mitchell Farm Equine Retirement is warm and welcoming. Visitors are welcome by appointment. Visitors are escorted by a staff member on a tour of the farm. If horses come to the fence line for attention or a greeting, guests are allowed to pet them. Feeding treats is not allowed as it may cause a disturbance with others in the pasture. Also, many horses have feeding restrictions due to poor dentition or metabolic conditions.
Our volunteers are fully trained on handling or grooming our horses with respect and kindness.
During our public fundraising events our volunteers act as "horse ambassadors". They line the fences to equine enclosures to answer questions, supervise interactions with the public and determine if an individual is becoming anxious and may require removal to a quieter space. Enclosures are generally large enough to allow horses to remove themselves from activity or join in at the fence line for attention at will.
2. Mitchell Farm is lucky enough to be situated on a large aquifer that provides an abundance of clean well water. Each pasture or paddock has a 70-100 gallon water tank which is kept clean and full. In the summer while horses are in the cool barn to escape the heat and bugs, the tanks are emptied, cleaned and refilled again just before turnout in the evening. Water buckets in stalls are dumped, scrubbed and refilled daily.
Each equine has a feed ration developed specifically for its individual nutritional needs based on age, dentition, metabolic issues and weight. Good quality hay is provided. For those with dentition issues, soaked hay products are provided. Hay is fed four times a day. Feed is provided 2-4 times a day depending on need. Horses are given access to grass pastures 8-24 hours daily depending on weather and season. Non-grass paddocks are provided for horses with metabolic conditions.
Every equine is seen by the farrier for trims or shoes every 6 weeks. Our Equine Dentist comes every 6 months to float teeth. Extraction of teeth is referred to our veterinarian. Our veterinarian administers vaccinations and does a complete physical exam once a year. He is available to us whenever we have health questions or concerns.
Fecal analysis is done every 3-4 months and additional targeting deworming is practiced for those who are positive. All are dewormed twice per year.
Each horse has a stall to come in to during inclement weather. Every effort is made to have horses turned out in appropriate pastures or paddocks as much as possible. Our 30 horses and 4 donkeys are divided into 13 small groups.
New arrivals are quarantined for 14 days. This prevents any spread of potentially communicative disease. It also gives staff time to get to know them and watch for interest in other groups of horses for pairing up later. Great care is taken in introducing a new horse into the herd.
We strive to give the best care possible to every equine in our charge.
Equine Transition Services:Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
Mitchell Farm Equine Retirement gives safe, comfortable and permanent sanctuary to the equines in our care. The only requirement is that they be pasture sound. They are free to remember or learn what it means to "just be a horse". They develop strong bonds with other horses and receive outstanding care and love from our staff and over thirty volunteers.
Outreach and/or Public Education:
Overview of our programs involved with providing outreach and/or public education programs involving horses:
Mitchell Farm’s impact goes well beyond giving these noble creatures a dignified end of life experience. The commitment to education and community involvement takes this non-profit to a whole new level.
From the first-grade school trips to seniors in memory care at skilled nursing care facilities, Mitchell Farm provides a meaningful experience for all ages that visit the farm. The farm offers volunteer community service opportunities for local high schools, colleges, as well as the court system.
An important community resource, Mitchell Farm provides training on equine handling for first responders to prepare them in the event of traffic accidents, barn fires, and other emergencies involving horses. Seminars for The Emergency Animal Rescue Service have also been held at the Farm.
Truly the expert on older horse health and wellness, the farm is the go-to resource for others in the horse industry on aged equine care. They do not permit testing, but they do encourage observation and data collection for interested veterinarians.
Research/Medical Use of Equines:Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine.
Religious Affiliation:Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered.
Auction Donation:Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter.
POLICIES: INTAKE, ASSESSMENT & TRAINING
Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
The owner completes an application/contract which constitutes the agreement between the owner and our organization when the equine is acquired from the equine's owner other than by purchase from an auction or kill pen, or by seizure or by abandonment
The owner is financially responsible for the shipping of the equine to and from the organization
If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
The equine is evaluated at its place of residence
A health certificate signed by a veterinarian and dated no more than seven days prior to arrival is provided to our organization either prior to or upon arrival of the equine attesting to the health status of the equine
Trial Period: Check all that apply:
Equines are not taken on trial
Upon intake, the organization has the following quarantine policy in place:
The equine is confined to a designated and separate area for isolation and quarantine
at the facility for a prescribed period of time
Not Checked:
The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
The equine is not quarantined
The typical length of quarantine is:
10 to 20 days
Following arrival of the equine at the facility, the following is performed:
Physical examination to include temperature, pulse and respiration by a veterinarian upon arrival
Physical examination to include temperature, pulse and respiration by a trained staff member upon arrival
A Henneke Body Conditioning Score or other body conditioning score is assigned
Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
Coggins test
Blood work other than Coggins
Fecal test
Vaccinations
De-worming
Not Checked:
Physical examination by a farrier
Physical examination by a dentist
The equine is scanned to check for a microchip
The equine is microchipped if the equine has not been microchipped
Horses are assessed for following skills and behaviors:
Retrieval from a pasture/paddock
Leading with a halter and lead rope
Temperament, disposition and attitude, such as rated from very calm to very high spirited
Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
Grooming
Bathing
Not Checked:
Saddling
Bridling
Lunging
Loading onto and unloading off a trailer
Mounting and dismounting
Riding at the walk
Riding at the trot
Riding at the canter
Riding by a beginner and/or unbalanced rider
Jumping
Driving (Pulling a carriage)
Tolerance to unusual objects and loud noises
Clipping
Tolerance to multiple handlers at the same time
Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
Physical examination by a veterinarian at least annually
The Henneke Body Condition score or other body conditioning score is updated at least annually
Equines at our facility may be treated by an equine massage therapist
Equines at our facility may be treated by an equine nutritionist
Not Checked:
Photographs are taken of each equine monthly and kept with the equine's health records
Photographs are taken of each equine annually and kept with the equine's health records
Equines at our facility may be treated by an equine chiropractor
Equines at our facility may be treated by an equine acupuncturist
Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
No equines are ridden; not applicable
Not Checked:
Our organization evaluates at least annually and maintains a written record of the weight-carrying and workload limitations for each equine that is ridden
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
No equines are ridden; not applicable
Not Checked:
Equine age, weight, breed, body condition, fitness, balance, health and soundness
Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
Size, shape, condition and angle of the hooves
Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
Weight and proper fit of the saddle and other equipment
Terrain and footing in the working environment
Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
Temperature and/or weather conditions
Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
Horses provided formal training (groundwork or riding):
Not applicable; our horses are all retired
Additional information about our intake, assessment & training policies and practices:
Health Certificate is only required if coming from out of state. All horses are quarantined for minimum 14 days upon arrival. Physical exam by veterinarian prior to release from quarantine.
There is no need to assess our horses for any skills or behaviors prior to arrival as they are only required to relax and be happy. Most unwanted behaviors disappear after several months of retirement.
Intake Policy/Upon arrival:
-Each horse must have a current negative coggins and Rabies Certificate and West
Nile Vaccination. EWT is encouraged. If none, it is given upon arrival or when seen by vet for release from quarantine.
-Photos are taken for identification.
-Immediate Physical exam by Veterinarian if barn manager if condition warrants.
-Equine Profile form received by most recent caregiver.
-Procure any available medical records.
-Signed contract transferring ownership to MFER.
-Official State Health Certificate signed by a Veterinarian if coming from out of state.
-Quarantine for minimum 14 days.
- Physical exam by Veterinarian prior to releasing from quarantine.
POLICIES: BREEDING
The organization has the following policies related to breeding and stallions:
Our organization does not conduct breeding of equines owned or under the care of our organization.
Our main facility where our organization conducts its programs does NOT breed equines.
Not Checked:
One or more of the facilities where our organization conducts its programs, including foster facilities, breeds equines
One or more of the facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
POLICIES: EUTHANASIA
The organization has the following policies related to euthanasia:
Our organization will never have an equine euthanized for space
Our organization will have an equine euthanized upon the recommendation of the veterinarian if the equine is a threat to itself, other equines, or people
Our organization will have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
Euthanasia is done on site when possible to decrease trauma from transport
Disposal of the carcass is handled within 24 hours
Not Checked:
Our organization will never have an equine euthanized under any circumstances
Euthanasia is done at the veterinarian's facility
The following are authorized to administer the procedure for your organization in accordance with state laws:
Veterinarian
Not Checked:
A certified euthanasia technician
Senior staff with appropriate training
Employee of animal control shelter or humane society with appropriate training
Veterinary student under the supervision of a licensed veterinarian
Not applicable. Our organization prohibits euthanasia under any circumstances
Additional information about our euthanasia policies and practices:
We follow euthanasia guidelines set forth by the AAEP.
POLICIES: RE-HOMING
Re-homing Agreement not applicable.
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
Our organization has the following policies and procedures related to horses that need to be retired, are no longer able to contribute to the mission of the organization, and/or are no longer manageable:
The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
Equines may remain at our organization for their lifetimes
In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized upon the recommendation of the veterinarian
In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized upon the recommendation of the veterinarian
Not Checked:
Equines may be found suitable homes by our organization
Equines may be returned to their owners
Equines may be sent to auction
If a suitable home cannot be located within 12 months, the equine may be euthanized
The organization will accept financial responsibility for equines in the current care of the organization that need to be retired or are no longer able to contribute to the mission of the organization if all alternatives have been explored to find the equine an appropriate placement and space is not available for the equine to remain at the organization.
Additional information about our rehoming policies and practices:
NA
EQUINE CARE & SHELTER/FACILITY INFORMATION
Total facilities at which our organization cares for and shelters horses used in our programs:
1Our organization does not
CURRENTLY use satellite, overflow, foster, and/or outreach facilities.
Mitchell Farm Equine Retirement
300 East Haddam Rd Salem CT 06420
Currently operational
Total number of horses/equines currently involved with your programs, under your care, and/or owned by your organization at this facility: 34
Total number of horses at this facility INCLUDING those counted above: 31
Maximum capacity of horses at this facility: 35
Does your organization own, lease or use a part of this facility? Lease
Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Montville Animal Control
860-848-3529
Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the
EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? No
Mitchell Farm Equine Retirement
Veterinarian InformationVeterinarian: David A. Anderson, DVM
Clinic Name: Anderson Veterinary Services LLC
P.O. Box 631
Hebron CT 06248
Phone: 860-639-6927
Overview: Mitchell Farm Equine Retirement (*Main)
Total acreage dedicated specifically to the horses: 50
Our organization has use of the following at this facility:
Structures/Barns: 4 Run-in sheds: 0
Pastures: 8 Paddocks/Pens/Turnout Areas: 4
Uncovered Outdoor Rings: 0 Covered Outdoor Rings: 0 Indoor Rings: 0
Regarding structures/barns where horses are housed other than run-in sheds:
Do horses have assigned stalls in the structure(s)? Yes How many hours per day, on average, are horses stalled? 4-8Regarding all shelters where horses are housed
including run-in sheds:
How often are the stalls/shelters cleaned, i.e., kept in good repair and free of standing water, accumulated waste, sharp objects and debris? 6-7 Days a WeekDo all stalls/shelters allow horses to lie down, stand up and turn around and provide protection from inclement weather (wind, sleet, rain, snow and extreme temperatures)? Yes Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/shelters? Yes Are floors constructed and maintained for both good drainage and traction? Yes Is there a ventilation and circulation system in place to allow free flow of air to control temperature, and humidity, and to prevent air stagnation? Yes Is wiring inaccessible to horses and maintained for safety in all areas of facility? Yes
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order? Yes
Is there adequate lighting to ensure safety in all areas of facility? Yes
Are the organization's rules, restrictions and warnings (signage) and emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations? Yes
Are human and equine first aid kits easily accessible? Yes
How many hours per day, on average, are horses turned out:
Equines are out 9 to 15 hours per day
The following describes the pastures at this facility:
This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
A dedicated staff person(s) is responsible for pasture management
All pastures are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Pastures are rotated
Pastures have natural protection for equines (i.e., trees)
Not Checked:
This facility does not have pastures where equines can graze on pasture grass
Barbed wire is used for fencing
Pastures have man-made protection for equines (i.e., shelters)
The following describes the turnout areas other than pastures at this facility:
This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
A dedicated staff person(s) is responsible for the maintenance of turnout areas
All turnout areas are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
This facility does not have turnout areas
Barbed wire is used for fencing
Turnout areas have man-made protection for equines (i.e., shelters)
The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
A security guard is present at night
There is a practice in place to monitor equines overnight
By Appointment Only signs are posted.
Hold Harmless signs are posted
Visitors are only permitted at specific times
Visitors are only permitted in specific areas
The property is fitted with a security system that is monitored internally by staff (or the property owner)
The perimeter of the property is fully fenced
Not Checked:
No Trespassing signs are posted
Authorized Personnel Only signs are posted
Entrance gates are locked at night
The property is fitted with motion lights
The property is fitted with a security system monitored by police or a professional service
Equine Care/Emergency Preparedness: Mitchell Farm Equine Retirement (*Main) 2025 and 2024 This section is required.
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
The organization utilizes its own system to maintain records
Our organization would use free cloud-based barn management software if available
The following items are consistent with our feed management plan and practices:
Equines are provided with individualized feeding plans, including supplements, according to the equine's age, breed/type, condition, size, work level and any health issues, consisting of nutritious food provided in sufficient quantity and access to adequate natural forage, or be fed daily, or as recommended by the organization's veterinarian
Feed plans are determined in consultation with a veterinarian
Supplement plans are determined in consultation with a veterinarian
Equines are fed grain in individual stalls
Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
The feed chart is centrally located and updated as needed
The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
Feed, supplements and hay types are clearly labeled
Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of contaminants, debris and chemicals, protected from weather and other animals, and be positioned or affixed to minimize spillage.
Medications are kept in a locked, climate-controlled area
Not Checked:
Equines are fed grain in groups
Is clean, potable water available at all times for all equines, or if not at all times, at least twice daily? Yes
Hoof Care: How often is hoof care provided for each equine? Every 4-8 weeks and when an issue arises
Dental Care: How often is dental care provided for each equine? Annually and when an issue arises
Horse checks: How often are equines visually and physically checked by personnel at the facility? Every day or 6 days a week
Our organization has the following parasite and fly/insect control protocols in place, including remedies used to control flies and insects:
Our organization follows the parasite control guidelines of our veterinarian, including fecal testing and de-worming
Fly/Insect Control Remedies:
Fly parasites
Fly Traps and Tapes
Fly Spray Repellent
Fly Masks
Fly Sheets
Fans
Not Checked:
The following represent the biosecurity practices in place at facility:
Our organization follows the biosecurity guidelines of our veterinarian
Sick, affected and/or quarantined equines do not have contact with other equines or other animals
The organization has a written biosecurity plan
Staff are trained in best practices related to biosecurity
Volunteers are trained in best practices related to biosecurity
A specific individual is trained and assigned to care for sick, affected and/or quarantined equines
Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined equines
Manure and bedding from sick, affected and/or quarantined equines is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
Equipment used by sick, affected and/or quarantined equines is not shared and is clearly labeled
Equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
Latex gloves, or equivalent gloves, are worn when working with sick, affected and/or quarantined equines
Personnel are required to leave the facility (or shower and change clothing) after working with quarantined equines
Not Checked:
Equines are not quarantined on arrival.
The following represent the manure removal practices in place at facility:
Manure piles are composted or spread on pastures
Our organization adheres to the manure management guidelines set by the state, local authorities, and/or our organization's veterinarian
Not Checked:
Manure is stored in dumpster(s)
Manure is piled in an area where equines are not located
Manure piles are covered
Manure is hauled, sold or given away
The following steps are taken to help staff and volunteers readily identify each horse on the property:
Equines are assigned the same exclusive stall each day
Name plates are located on the stall
Photos are located on the stall
A notebook or binder with photos and information on each equine is easily accessible
A map/diagram is posted showing the location of each equine with equine names and photos
Equine photos and profiles are available on the website
Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
Staff/volunteers are provided training on conformation, markings, colors, and breeds
Team leaders work with new staff/volunteers until they are able to identify the equines
Not Checked:
Equines wear halters with nametags
Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
Blankets, sheets and turn out apparel are cleaned regularly as needed
Halters are shared
No equines are ridden; not applicable.
Not Checked:
All equines have specifically assigned tack, apparel and equipment that is not shared
Saddles are shared
Saddle pads are shared
Bridles are shared
Bits are shared
Blankets are shared
Sheets are shared
Turnout apparel is shared
Tack is cleaned after each use
Tack is cleaned weekly
Tack is cleaned only when needed
Tack is inspected for overall working condition before each use by trained personnel
Tack is assessed for fit before each use by trained personnel
Tack is assessed for fit by trained personnel when an equine's body condition changes
Tack is assessed for fit by trained personnel when an equine's disposition changes
This facility enlists the services of a professional saddle fitter at least once a year
Assigned tack is clearly labeled
Tack is stored in a climate-controlled location
Helmets are shared
Helmets are cleaned/disinfected after each use
Helmets are replaced after a fall
Helmets are replaced at least every five years.
Emergency Preparedness: Mitchell Farm Equine Retirement: *Main This section is required.
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
Emergency procedures are posted prominently
Emergency phone numbers are posted prominently
The facility owns or has access to a generator
The facility maintains at least two weeks of hay, feed, shavings and medications
The facility collects and maintains medical information from staff, volunteers, and clients
The facility maintains appropriate liability and/or workers' compensation insurance
The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
The written EPP addresses the following areas:
Local fire department and/or the state's emergency planning department procedures
Medical emergencies for clients, staff, and volunteers
Medical emergencies for equines
Evacuation plans
Power outages
Fire
Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
Terrorist attacks
Protocols to notify emergency personnel
Building/facility exit plans
Not Checked:
The facility follows the specific procedures to help PREVENT emergency situations:
Smoking is strictly prohibited
NO SMOKING signs are posted prominently
Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
Aisles and doorways are kept clear
Not Checked:
Hay is stored away from permanent or temporary structures where equines are stalled
Heaters with automatic shutoff settings are used
How often are the following checked or performed?
Fire Extinguishers are checked: QuarterlySmoke detectors are checked: QuarterlyElectrical Systems are checked: QuarterlyFence lines are checked: DailyTurnout Areas are checked: DailySprinkler systems are checked: Not at all/NAFire drills are conducted: QuarterlyReview of safety protocols with staff are conducted: QuarterlyReview of safety protocols with volunteers are conducted: QuarterlyThe Emergency Preparedness Plan is reviewed and updated: Annually
Equine Transportation
2-horse van/trailer with truck:
0 Owned onsite 0 Access onsite but not owned 4 Access offsite;
3-horse van/trailer with truck:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
4-horse van/trailer with truck:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
6-horse van/trailer with truck:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
8-horse van/trailer with truck:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
10-horse van/trailer with truck:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING
Financial ReportingBudget: $100K to $500K
Equine Budget: $100K to $150K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Compilation
Type of IRS Filing (990, 990-EZ, 990-N): 990
View The IRS Form 990/Pro Forma 990Governing Body:Board meetings per year: 3
Number of Board Members: 10 Number of Voting Board Members: 10
Board Compensation:
Is the Board Chair compensated? No Is the Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Board/Staff Relationships:
Are any members of the Board, Staff or Program Participants related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board, Staff member and/or Program Participant.
Harriet Burrell, Sister to Executive Director
Harry M. Horn is married to Executive Director
Board Affiliations:
Are any Board members providing services to your organization or compensated by your organization, or are any Board members or staff members
associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts? Yes
Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable: Received IRS Tax exempt status letter in September of 2005.
Up to date registration and fees with the Connecticut Secretary of State.
Mitchell Farm is fully accredited by the Global Federation of Animal Sanctuaries.
Accreditation signifies that Mitchell Farm meets rigorous and peer-reviewed equine care standards and has also demonstrated adherence to standards addressing the sustainability of the organization, ethical principles, finances, staffing, educational outreach, security and safety aspects.
Organization documents available on our website:
Most recent IRS Form 990
Equine Intake Guidelines
Volunteer Handbook
Bylaws
Organization documents available on request:
Most recent Financials
Most recent IRS Form 990
Most recent Annual Report
Equine Intake Guidelines
Volunteer Handbook
Staff Handbook
Bylaws
Staff & Volunteers:Chief Staff Officer (CSO): Dee Doolittle, Founder/Executive Director
Employees/Independent Contractors: Full-Time: 2 Part-Time: 3 Volunteers: 44
Staff Recruitment, Screening and Training processes including employees and independent contractors:
Prospective staff/independent contractors complete a written application/agreement
Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective staff and independent contractors that may impact the safety of your clients and your horses, such as whether prospective staff/independent contractors serving in the capacity as staff have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
Staff and/or contractors are required to provide Emergency Medical Information
Staff and/or contractors are required to sign a Photo Release
Staff and/or contractors provide parent/guardian information if applicable
Staff and/or contractors carry current health insurance
Staff and/or contractors have a written job description
Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
The handbook is reviewed annually and updated
One or more staff members or contractors are trained in CPR and human first aid
One or more staff members or contractors are trained in equine first aid
Not Checked:
Prospective staff/independent contractors are required to undergo a Background Check
Staff and/or contractors are subject to Random Drug Screening
Volunteer Recruitment, Screening and Training processes:
Prospective volunteers complete a written application/agreement
Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective volunteers that may impact the safety of your clients and your horses, such as whether prospective volunteers have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
Volunteers required to complete a Liability Release/Hold Harmless Agreement
Volunteers are required to provide Emergency Medical Information
Volunteers are required to sign a Photo Release
Volunteers provide parent/guardian information if applicable
Volunteers carry current health insurance
Volunteers have written job descriptions
Volunteers are evaluated on an annual and as needed basis or with any change in their job description
Volunteers are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
Volunteers receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
Volunteers are assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
The organization records and maintains written attendance information and hours on every volunteer
The organization provides a Volunteer Handbook to every volunteer
The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
The Volunteer Handbook is reviewed annually and updated
The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
Prospective volunteers are required to undergo a Background Check
Volunteers are subject to Random Drug Screening
Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
Also available on our website:
Updated list of Board of Directors
Conflict of Interest policy