Overview of our programs involved with providing EAS to individuals with special needs:
Hearts & Horses is a well-respected PATH Intl. Premier Accredited Center with an outstanding record serving those with physical, mental and emotional needs since 1997. From youth at risk, to individuals with Alzheimer's, to children with Autism, Hearts & Horses impacts every life we touch.
In all of our programs, the horse is viewed as a therapy partner, teaching our young riders valuable lessons in communication, teamwork, respect, trust, and independence. Our four-legged therapists act as gentle teachers in this "hands on," experiential learning environment, providing an abundance of love, respect, and patience to an often fragile and vulnerable population.
All of our instructors hold their PATH Intl. Certified Therapeutic Riding Instructor (CTRI) and most of them also hold their PATH Intl. Equine Specialist in Mental Health and Learning (ESMHL).
In our 24th year, Hearts & Horses is currently serving 132 participants weekly in our mission to promote the physical, cognitive, emotional, and social well-being of individuals with special needs. Within our programs, we work with children and adults with physical and cognitive disabilities, youth at-risk, senior citizens with Alzheimer’s and our greatest heroes, our military Veterans.
Therapeutic Riding - Children and adults with disabilities work with certified instructors in equestrian skill-based lessons to develop independent skills that carry over to their everyday lives.
Therapy Services (Hippotherapy) - Physical, occupational and speech-language therapists partner with a horse to provide a powerful therapy team. The horse’s movement can improve balance, strength and coordination for individuals with disabilities.
Changing Leads: Youth-at-risk find friendship, develop trust and form a deep connection when partnered with a horse. Emotions and behaviors are explored in a safe setting to reflect, learn and grow in order to improve the development of trust, respect, empathy, self-respect and confidence, accountability and conflict resolution.
Hearts & Horses for Heroes: Wounded service personnel and Veterans interact with a horse to nurture self-awareness, trust, coping skills and relationship skills, contributing to improved quality of life and hope for the future.
Riding in the Moment: This program helps facilitate individuals with Alzheimer’s and Dementia in finding joy in equine related activities. For some it is a chance to experience past memories and for others it is a new adventure.
At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
At Hearts & Horses, our team takes great pride in ensuring that our equines benefit from their daily interactions with people who have special needs. Below are examples of steps we take to keep our herd happy, healthy and interested in working with our participants.
1. We have excellent routine and emergency veterinary and farrier care available to each of our horses. This care is specific to each individual and can include: maintenance of joints (Adequan, Legend) various supplements, and corrective shoeing as necessary.
2. Trained massage therapists, equine chiropractors and acupuncturists volunteer their time to work with our herd.
3. We have an Equine Team who manages the care of our herd. This team is comprised of a full time, professional Equine Manager (dressage trainer), an Assistant Equine Manager, and an Equine Caretaker who lives on site. This team is able to provide 24 hour care and surveillance to our herd. We also have a video surveillance system so that the barns can be viewed at night.
4. Our Training Team Volunteers work directly with our equines daily, performing stretches and massage, lunging using side reins, therabands and vienna reins, long lining, hand walking, conditioning over ground poles and through various obstacles, doing dressage work and on property trail exercises under the direct supervision of our Equine Manager. Our volunteers each go through a specific Horse Handler and Horse Leader training to ensure that they know how to safely and successfully work with our herd in training sessions, and lessons.
5. Each equine enjoys daily turnout in happy herds.
6. The equine team works to determine a specific diet for each animal which includes being fed up to four times a day. Our property is also equipped with heated waters that are regularly cleaned.
7. Each equines work load and carrying weight limit is closely monitored. The horses are placed in programs according to their ability and enjoyment.
8. Our program offers advanced lessons giving the equine team a chance to school horses in advance of program requirements.
9. When an equine comes on trial, care is taken to train them to all adaptive equipment they may encounter.
10. Our center offers an interactive vaulting program. This is beneficial to the horse as it takes away the horse leader and puts the horse to work under a skilled lunger.
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
We provide a lecture series to our community annually. Our most popular topics for this series revolve around the public education of equine care and training, fitness, and veterinary practices including complimentary medicine to support the health and well-being of equines.
Additional explanation: Our ability to serve the number of clients has significantly been reduced due to our covid safety precautions.
Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
Not Checked: Therapeutic Driving Services
Equine-Assisted Psychotherapy/Counseling (Mental Health)
Equine-Assisted Learning involving Academic Learning
Equine-Assisted Learning involving Personal and/or Professional Development
14: Total number of Equine Assisted Service Providers at Hearts & Horses Therapeutic Riding Center
1. Angie Nelson
FACILITY PARTICIPATION:
Hearts & Horses Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl CTRI
2. Brenda Thompson
FACILITY PARTICIPATION:
Hearts & Horses Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl. CTRI
3. Christina Ecker
FACILITY PARTICIPATION:
Hearts & Horses Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl. Advanced CTRI
4. Deborah Linne
FACILITY PARTICIPATION:
Hearts & Horses Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl. CTRI
5. Jan Pollema
FACILITY PARTICIPATION:
Hearts & Horses Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl. CTRI
6. Lauren McClave
FACILITY PARTICIPATION:
Hearts & Horses Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl. CTRI
Master's Degree, Physical Therapy
Physical Therapy License
7. Liz Ampe
FACILITY PARTICIPATION:
Hearts & Horses Therapeutic Riding Center
RELATIONSHIP: Independent Contractor
SERVICES PROVIDED:
Therapeutic Mounted Services
Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl. CTRI
Master's Degree, Occupational Therapy
Occupational Therapy License
8. Liz De Kock
FACILITY PARTICIPATION:
Hearts & Horses Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Vaulting Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl. CTRI
CHA Vaulting Certification
PATH Intl. Interactive Vaulting Instructor
9. Megan McEachron
FACILITY PARTICIPATION:
Hearts & Horses Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl. CTRI
10. Michele Kane
FACILITY PARTICIPATION:
Hearts & Horses Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
Masters Degree in Counseling
PATH Intl. CTRI
11. Nicolette Ahrens
FACILITY PARTICIPATION:
Hearts & Horses Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl. CTRI
12. Rachel Karneffel
FACILITY PARTICIPATION:
Hearts & Horses Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl. CTRI
13. Rose Walsh
FACILITY PARTICIPATION:
Hearts & Horses Therapeutic Riding Center
RELATIONSHIP: Independent Contractor
SERVICES PROVIDED:
Therapeutic Mounted Services
Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl. CTRI
Master's Degree, Occupational Therapy
Occupational Therapy License
14. Tamara Merritt
FACILITY PARTICIPATION:
Hearts & Horses Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl. CTRI
GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING
Staff & Volunteers:
Chief Staff Officer (CSO): Jan Pollema
Employees/Independent Contractors: Full-Time: 10 Part-Time: 12 Volunteers: 350
Staff Recruitment, Screening and Training processes including employees and independent contractors:
Prospective staff/independent contractors complete a written application
Prospective staff/independent contractors must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
Staff and/or contractors are required to provide Emergency Medical Information
Staff and/or contractors are required to sign a Photo Release
Staff and/or contractors are required to undergo a Background Check
Staff and/or contractors provide parent/guardian information if applicable
Staff and/or contractors have a written job description
Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
Staff and/or contractors receive training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
The handbook is reviewed annually and updated
One or more staff members or contractors are trained in CPR and human first aid
One or more staff members or contractors are trained in equine first aid
Not Checked:
Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
Staff and/or contractors are carry current health insurance
Staff and/or contractors are subject to Random Drug Screening
Volunteer Recruitment, Screening and Training processes:
Prospective volunteers complete a written application
Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
Every volunteer is required to provide Emergency Medical Information
Every volunteer is required to sign a Photo Release
Every volunteer is required to undergo a Background Check
Every volunteer provides parent/guardian information if applicable
Every volunteer has a written job description
Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
Every volunteer is updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
The organization records and maintains written attendance information and hours on every volunteer
The organization provides a Volunteer Handbook to every volunteer
The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
The Volunteer Handbook is reviewed annually and updated
The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
Every volunteer carries current health insurance
Every volunteer is subject to Random Drug Screening
Governing Body:
Board meetings per year: 11
Number of Board Members: 9 Number of Voting Board Members: 9
Board Compensation:
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? No
Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
Organization documents available on our website:
Most recent Annual Report
Equine Intake Guidelines
Organization documents available on request:
Most recent Financials
Most recent IRS Form 990
Most recent Annual Report
Equine Intake Guidelines
Adoption/Foster Agreement
Volunteer Handbook
Staff Handbook
Bylaws
Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
Every volunteer undergoes a background check. We are not doing random drug screening at this time.
Financial Reporting:
Budget: $1M to $2M
Equine Budget: $50K to $100K
Month Fiscal Year Ends: 06
Type of Financial Reporting (Audit, Review, Compilation): Review
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2020? Yes
View The IRS Form 990/Pro Forma 990
POLICIES
AcquisitionOur organization acquires horses/equines from the following source(s):
Donation
Lease
Purchase/Adoption from Owner
Our organization does not acquire horses/equines from the following source(s):
Auction
Kill pen/Feedlot
Return
Surrender
Seizure
Abandonment
Our organization will accept the following:
Geldings
Mares
Not Checked:
Pregnant Mares
Foals
Stallions
Only Stallions to be castrated
Intake, Assessment & TrainingPrior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:
A current Coggins
Vaccination records that have been administered within the last 12 months
If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
The horse is evaluated at its place of residence
The owner completes an application/contract which constitutes the agreement between the owner and our organization
The owner is financially responsible for the shipping of the horse to and from the organization
Horses are on trial for 60 or more days
The trial period may be reduced based on the horse's progress
During the trial period, the organization accepts financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care,
up to a fixed amount agreed upon by the organization and the owner
During the trial period, the owner/donor is financially responsible for the care of the horse, including board, feed, shoeing and any necessary veterinary care
The trial period may be terminated by either the organization or the owner for any reason
Not Checked:
Horses are not taken on trial
Horses are on trial for up to 30 days
Horses are on trial up to 60 days
During the trial period, the organization accepts total financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care
Upon intake, the organization has the following quarantine policy in place:
The horse is confined to a designated and separate area for isolation and quarantine
at the facility for a prescribed period of time
Not Checked:
The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
The horse is not quarantined
The typical length of quarantine is:
10 to 20 days
Following arrival of the equine at the facility, the following is performed:
Physical examination by a veterinarian
Physical examination by trained barn staff
Photographs are taken
A Henneke Body Conditioning Score is assigned
Physical examination by a farrier
Not Checked:
Physical examination by a dentist
Coggins test
Blood work other than Coggins
Fecal test
Vaccinations
De-worming
The horse is scanned to check for a microchip
The horse is microchipped if the scan indicates that there is no microchip
Horses are assessed for following skills and behaviors:
Retrieval from a pasture/paddock
Leading with a halter and lead rope
Temperament, disposition and attitude, such as rated from very calm to very high spirited
Saddling
Bridling
Lunging
Loading onto and unloading off a trailer
Mounting and dismounting
Riding at the walk
Riding at the trot
Riding at the canter
Riding by a beginner and/or unbalanced rider
Tolerance to unusual objects and loud noises
Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
Grooming
Bathing
Clipping
Tolerance to multiple handlers at the same time
Not Checked:
Jumping
Driving (Pulling a carriage)
Horses provided formal training (groundwork or riding):
Daily
Additional information about our intake, assessment & training policies and practices:
During our trial period, which is typically 90 days, Hearts & Horses is responsible for care, feed and board, while the owner is responsible for routine/emergency veterinary and farrier needs.
BreedingThe organization has the following policies related to breeding and stallions:
The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses.
Not Checked:
The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses
The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
Euthanasia The organization has the following policies related to euthanasia:
Our organization will never have a horse euthanized for space
Our organization will never have a healthy horse euthanized under any circumstances
Our organization may have a horse euthanized after all reasonable treatment options have been explored
Euthanasia is done on site when possible to decrease trauma from transport
Disposal of the carcass is handled within 24 hours
Not Checked:
Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
Euthanasia is done at the veterinarian's facility
The following are authorized to administer the procedure for your organization in accordance with state laws:
Veterinarian
Not Checked:
A certified euthanasia technician
Senior staff with appropriate training
Employee of animal control shelter or humane society with appropriate training
Veterinary student under the supervision of a licensed veterinarian
Not applicable. Our organization prohibits euthanasia under any circumstances
Additional information about our euthanasia policies and practices:
Its rare for us to euthanize a horse, but it has been done in cases of severe colic, when there are no other options. We rely on the veterinarian on the case to euthanize the equine based upon their professional opinion, and its typically done via IV.
RehomingOur organization has the following re-homing (adoption/purchase) policies and procedures in place:
All potential adopters/purchasers complete a contract which constitutes the agreement between our organization and the new owner
Our organization does NOT re-home a horse to first time horse owners
Our organization will only re-home a horse to a location where another horse resides
Potential adopters/purchasers must visit our organization and be observed with the horse on site
The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
Not Checked:
Adopters/purchasers are NOT required to provide updates
Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.
The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
Our agreement states that adopters/purchasers can return a horse to our organization free of charge
Not Checked:
Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away without prior written approval of our organization
Our agreement states that re-homed horses cannot be bred
Our agreement states that if there is any breach of contract the horse must be returned to our organization
Our agreement states that our organization reserves the right to make unannounced visits
Our agreement states that our organization reserves the right to make scheduled visits
Our agreement states that adopters/purchasers can return a horse to our organization for a fee
Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
None of the statements are included.
Our organization requires references from the following:
Veterinarian
Personal/Other
Not Checked:
Farrier
Not applicable or no references required.
Transfer of ownership occurs:
Immediately (at the time of adoption/purchase)
The average equine re-homing (adoption/purchase) fee received by your organization:
$501 to $750
Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
Horses may be found suitable homes by our organization
Horses may be returned to their owners
In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
Horses remain at our organization for their lifetimes
Horses may be sent to auction
In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
If a suitable home cannot be located within 12 months, the horse may be euthanized
Additional information about our rehoming policies and practices:
At Hearts & Horses, many of our horses are leased from their owners, and when/if the time comes for them to be retired from our programs, they would return to their owner. It is very rare for us to re-home a horse that we own, but should the need arise, typically because the horse no longer enjoys their job, we ask for prospective homes to provide information to us that helps us determine the best home for the horse. We ask about financial stability to be able to provide veterinary care as needed, a description of where the horse will live, horse experience level of prospective owner(s), and the type of job the horse will have.
Over the past 5 years, we have always had several choices for our horses to go to, as our horses are sought after by many.
We also have a resource of Colorado Horse Rescue Network here in our area for any horses that may become unmanageable or dangerous for us. This has never happened, but we are fortunate to have this local resource, as they would always step in to take over ownership of a horse should the need arise.
All of our owners keep in touch with us and send us updates and photos. Some owners have paid up to $2,500 for a young, sound and well-trained horse that no longer loves the job of therapeutic riding. In many other situations, we have not required any adoption fee.
View Re-homing Agreement
EQUINE CARE & SHELTER/FACILITY INFORMATION
Total facilities at which our organization cares for and shelters horses used in our programs:
1
Our organization has the following policies and procedures in place pertaining to foster, overflow and/or satellite facilities:
Our organization does not use foster, overflow and/or satellite facilities
Management
Hearts & Horses Therapeutic Riding Center: Main
Does your organization own, lease or use a part of this facility? Own
Please list all local, state and federal licenses held by the organization, including the expiration dates, or indicate that no licenses are required at the local, state or federal level. Please also list if this facility is accredited and recognized as compliant with the published standards of an accrediting organization, including the name of the organization and the date of the accreditation.
As a Premier Accredited Center through the Professional Association of Therapeutic Horsemanship International (PATH Intl), we are accredited every five years and must stay compliant with their high standards as well. On our last accreditation visit in 2018, we are proud of the fact that we scored 100% even through we needed to meet 85% of the standards!
Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Larimer Humane Society
www.larimerhumane.org
3501 E 72st St., Loveland, CO 80538
(970) 226-3647
We also have another veterinarian who jointly works with our herd. His name is Dr. JD Leclair, Leclair Equine Medicine and Surgery. leclairequine@gmail.com, 970-578-9090. Dr. Leclair is a member of AAEP.
Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the
EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? Yes
Total number of Equine Assisted Service Providers AT THIS FACILITY, including instructors, specialists, therapists, counselors, coaches and/or facilitators (full-time, part-time, volunteer, independent contractors, and/or providers accompanying clients) that conduct Equine Assisted Services (EAS) in accordance with the
EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS) AT THIS FACILITY:
14Equine Assisted Service Providers Assigned to this Facility: (see Equine Assisted Service Provider Section below for details)
1. Angie Nelson
2. Brenda Thompson
3. Christina Ecker
4. Deborah Linne
5. Jan Pollema
6. Lauren McClave
7. Liz Ampe
8. Liz De Kock
9. Megan McEachron
10. Michele Kane
11. Nicolette Ahrens
12. Rachel Karneffel
13. Rose Walsh
14. Tamara Merritt
Hearts & Horses Therapeutic Riding Center: Main
Veterinarian InformationVeterinarian Assessment conducted on 02/23/2021
Veterinarian: Dr. Michael Suit
Clinic Name: Michael J. Suit, DVM, LLC
PO Box 1261
Loveland CO 80539
Phone: 970-218-7947
Hearts & Horses Therapeutic Riding Center: Main
GroundsTotal number of horses involved with your programs at this facility: 22
Total number of horses at this facility INCLUDING those not involved with your programs: 22
Maximum capacity of horses at this facility: 32
Total acreage dedicated specifically to the horses: 8
Our organization has use of the following at this facility:
Structures/Barns: 2 Run-in sheds: 2
Pastures: 1 Paddocks/Pens: 4
Uncovered Outdoor Rings: 2 Covered Outdoor Rings: 0 Indoor Rings: 2
Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)? Yes Do all stalls/enclosures allow horses to lie down, stand up and turn around? Yes Is there adequate ceiling & beam height (a minimum of 12 inches above the tip of the horse's ear) when standing in all stalls/enclosures? Yes How often are the stalls/enclosures cleaned? 6-7 Days a WeekAre floors constructed and maintained for both good drainage and traction? Yes Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases? Yes Is wiring inaccessible to horses and maintained for safety? Yes Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order? Yes Is there adequate lighting to ensure safety in all areas of facility? Yes Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations? Yes Are human and equine first aid kits easily accessible? Yes How many hours per day, on average, are horses stalled? 9-12
How many hours per day, on average, are horses turned out:
Horses are out 4 to 8 hours per day
The following describes the pastures at this facility:
This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
A dedicated staff person(s) is responsible for pasture management
All pastures are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Pastures are rotated
Pastures have natural protection for horses (i.e., trees)
Not Checked:
This facility does not have pastures where horses can graze on pasture grass
Barbed wire is used for fencing
Pastures have man-made protection for horses (i.e., shelters)
The following describes the turnout areas other than pastures at this facility:
This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
A dedicated staff person(s) is responsible for the maintenance of turnout areas
All turnout areas are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Turnout areas have man-made protection for horses (i.e., shelters)
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
This facility does not have turnout areas
Barbed wire is used for fencing
The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
Horses are checked overnight
Hold Harmless signs are posted
Authorized Personnel Only signs are posted
Entrance gates are locked at night
Visitors are only permitted at specific times
Visitors are only permitted in specific areas
The property is fitted with motion lights
The property is fitted with a security system that is monitored internally by staff (or the property owner)
The perimeter of the property is fully fenced
Not Checked:
A security guard is present at night
By Appointment Only signs are posted.
No Trespassing signs are posted
The property is fitted with a security system monitored by police or a professional service
Hearts & Horses Therapeutic Riding Center: Main
Equine CareHorse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
Onsite computer with cloud-based backup storage system
Our organization utilizes a software application to maintain records
The following items are consistent with our feed management plan and practices:
Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
Feed plans are determined in consultation with a veterinarian
Supplement plans are determined in consultation with a veterinarian
Horses are fed in individual stalls
Horses are fed in groups
Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
The feed chart is centrally located and updated as needed
The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
Feed, supplements and hay types are clearly labeled
Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
Medications are kept in a locked, climate-controlled area
Not Checked:
Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
Horses are assigned a Henneke Body Condition score upon arrival at the facility
The Henneke Body Condition score is updated at least monthly
The Henneke Body Condition score is updated with each visit by the veterinarian
Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
Horses at our facility may be treated by an equine chiropractor
Horses at our facility may be treated by an equine acupuncturist
Horses at our facility may be treated by an equine massage therapist
Horses at our facility may be treated by an equine nutritionist
Not Checked:
The Henneke Body Condition score is updated at least annually
Photographs are taken of each horse monthly and kept with the horse's health records
Photographs are taken of each horse annually and kept with the horse's health records
Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines in our care:
Our organization evaluates the weight-carrying and workload limitations for each equine at least annually
Our organization maintains a written record for each equine that documents the results of each evaluation of weight-carrying and workload limitations
Not Checked:
Our organization does not evaluate the weight-carrying and workload limitations for each equine
Equines are not ridden; not applicable
The following variables are considered in determining the weight-carrying and workload limitations for each equine:
Equine age, weight, breed, body condition, fitness, balance, health and soundness
Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
Size, shape, condition and angle of the hooves
Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
Weight and proper fit of the saddle and other equipment
Terrain and footing in the working environment
Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
Temperature and/or weather conditions
Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Not Checked:
Our organization does not evaluate the weight-carrying and workload limitations for each equine
Equines are not ridden; not applicable
Do horses have access to clean drinking water at all times? Yes
Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises
Dental Care: How often is dental care provided for each horse? Annually and when an issue arises
Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises
Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week
Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
Fecal testing is performed prior to the use of a de-wormer.
Not Checked:
The protocol for each horse is determined in consultation with a veterinarian
A de-wormer is used without fecal testing
Fly/Insect Control: What remedies are used to control flies and insects?
Fly Traps and Tapes
Premise Sprays/Insecticides
Fly Spray Repellent
Fly Masks
Fly Sheets
Fans
The following represent the biosecurity practices in place at facility:
Our organization follows the
AAEP's Biosecurity Guidelines and/or the
UC Davis Biosecurity Guidelines The organization has a written biosecurity plan
All staff are trained in best practices related to biosecurity
A specific individual is assigned to care for sick, affected and/or quarantined horses
Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
Sick, affected and/or quarantined horses do not have contact with other horses or other animals
Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
Latex gloves are worn when working with sick, affected and/or quarantined horses
Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses
Not Checked:
All volunteers are trained in best practices related to biosecurity
Horses/equines are not quarantined on arrival.
The following represent the manure removal practices in place at facility:
Manure is stored in dumpster(s)
Manure is hauled, sold or given away
Not Checked:
Manure is piled in an area where horses are not located
Manure piles are covered
Manure piles are composted or spread on pastures
Our organization adheres to the manure management guidelines set by state and/or local authorities
The following steps are taken to help staff and volunteers readily identify each horse on the property:
Horses are assigned the same stall/location each day
Name plates are located on the stall
Photos are located on the stall
A notebook or binder with photos and information on each horse is easily accessible
A map/diagram is posted showing the location of each horse with horse names and photos
Horse photos and profiles are available on the website
Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions
Staff/volunteers are provided training on conformation, markings, colors, and breeds
Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
Horses wear halters with nametags
Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
All horses have specifically assigned tack, apparel and equipment that is not shared
Saddles are shared
Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
Blankets, sheets and turn out apparel are cleaned regularly as needed
Tack is cleaned weekly
Tack is inspected for overall working condition before each use by trained personnel
Tack is assessed for fit before each use by trained personnel
Tack is assessed for fit by trained personnel when a horse's body condition changes
Tack is assessed for fit by trained personnel when a horse's disposition changes
This facility enlists the services of a professional saddle fitter at least once a year
Assigned tack is clearly labeled
Tack is stored in a climate-controlled location
Helmets are shared
Helmets are replaced after a fall
Helmets are replaced at least every five years.
Not Checked:
Saddle pads are shared
Bridles are shared
Bits are shared
Blankets are shared
Sheets are shared
Turnout apparel is shared
Halters are shared
Tack is cleaned after each use
Tack is cleaned only when needed
Helmets are cleaned/disinfected after each use
Equines are not ridden; not applicable.
Emergency PreparednessThe following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
Emergency procedures are posted prominently
Emergency phone numbers are posted prominently
The facility owns or has access to a generator
The facility maintains at least two weeks of hay, feed, shavings and medications
The facility collects and maintains medical information from staff, volunteers, and clients
The facility maintains appropriate liability and/or workers' compensation insurance
All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
The written EPP addresses the following areas:
Local fire department and/or the state's emergency planning department procedures
Medical emergencies for clients, staff, and volunteers
Medical emergencies for horses
Evacuation plans
Power outages
Fire
Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
Protocols to notify emergency personnel
Building/facility exit plans
Not Checked:
Terrorist attacks
The facility follows the specific procedures to help PREVENT emergency situations:
Smoking is strictly prohibited
NO SMOKING signs are posted prominently
Hay is stored away from permanent or temporary structures where horses are stalled
Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
Aisles and doorways are kept clear
Heaters with automatic shutoff settings are used
Not Checked:
How often are the following checked or performed?
Fire Extinguishers are checked: AnnuallySmoke detectors are checked: AnnuallyElectrical Systems are checked: DailyFence lines are checked: DailyTurnout Areas are checked: DailySprinkler systems are checked: AnnuallyFire drills are conducted: AnnuallyReview of safety protocols with staff are conducted: AnnuallyReview of safety protocols with volunteers are conducted: QuarterlyThe Emergency Preparedness Plan is reviewed and updated: Annually
Equine Transportation
2-horse trailer with truck or van:
0 Owned onsite 2 Access onsite but not owned 12 Access offsite;
3-horse trailer with truck or van:
1 Owned onsite 0 Access onsite but not owned 6 Access offsite;
4-horse trailer with truck or van:
0 Owned onsite 0 Access onsite but not owned 6 Access offsite;
6-horse trailer with truck or van:
0 Owned onsite 0 Access onsite but not owned 3 Access offsite;
8-horse trailer with truck or van:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
10-horse trailer with truck or van:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
EQUINE CENSUS SUMMARY
Total Facilities: 1
Hearts & Horses Therapeutic Riding Center: 2020 - Yes
30 Total number of horses involved with your programs on January 1, 2020
PLUS: Horse Intake during 2020
0 Donated
3 Lease
2 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
0 Adoption from Rescue
5 Total intakes
LESS: Horse Departure during 2020
4 Horses adopted/sold:
8 Horses transferred/returned
0 Horses deceased
0 Horses euthanized
12 Total departures
23 Number of horses involved with your programs on December 31, 2020
22 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
1 Total number of horses permanently retired.
Summary: 30 on 1/1/2020+ 5 Intakes - 12 Departures = 23 on 12/31/2020
Total days that equines were in the care of Hearts & Horses during 2020: 9029
2020 Hearts & Horses Therapeutic Riding Center Equine Census
30 Total number of horses involved with your programs on January 1, 2020
PLUS: Horse Intake during 2020
0 Donated
3 Lease
2 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
0 Adoption from rescue
5 Total intakes
LESS: Horse Departure during 2020
4 Horses adopted/sold:
8 Horses transferred/returned
0 Horses deceased
0 Horses euthanized
12 Total departures
23 Number of horses involved with your programs on December 31, 2020
22 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
1 Total number of horses permanently retired.
Summary: 30 on 1/1/2020+ 5 Intakes - 12 Departures = 23 on 12/31/2020
5 Horse Intake Detail during 2020 0
0 Donated 0
3 Leased 0
2Quarter Horse
1 Aged 6-9 1 Geldings
1 Aged Over 20 1 Mares
1Warm Blood
1 Aged Over 20 1 Mares
2 Purchased from Owner 0
2Haflinger2 Aged 6-9 2 Mares
0 Auction 0
0 Kill Pen/Feedlot 0
0 Surrendered 0
0 Seized 0
0 Abandoned 0
0 Returned 0
0 Transferred 0
0 Born at facility 0
0 Adoption from rescue 0
4 Re-homing Detail Horses adopted/sold by breed, age & gender during 2020:
1Paint1 Aged 10-14 1 Mares
2Quarter Horse1 Aged 10-14 1 Mares1 Aged Over 20 1 Mares
1Missouri Fox Trotter1 Aged 15-20 1 Geldings
Definitions:
Donation: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Lease: The ownership of the equine is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the equine is transferred to the organization utilizing a lease document.
Owner Purchase: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase or adoption document.
Auction: The ownership and custody of the equine is transferred to the organization by acquiring the equine at an auction.
Kill Pen: The ownership and custody of the equine is transferred to the organization by acquiring the equine from a kill pen.
Surrender (Hardship): The ownership and custody of the equine is relinquished to the organization by its owner/trainer/responsible agent with or without the use of an intake document.
Seizure: The ownership and custody of the equine is transferred to the organization as a result of the equine being seized by law enforcement or another agency and removed from the owner.
Abandonment: The ownership and custody of the equine is transferred to the organization as a result of the equine being abandoned by the owner or the owner was unable to be located.
Return: The equine was previously a part of the organization, was adopted, and ownership and custody of the equine has been transferred back to the organization.
Transfer: The custody of the equine is transferred within an organization or from one organization to another non-profit or foster organization to provide retirement, retraining, rehabilitation and/or adoption services with no change in ownership.
Born: The equine was born at the facility.
Adoption: The ownership and custody of the equine is transferred to the organization by an organization specializing in the re-homing of equines in transition utilizing a purchase or adoption document.
Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.
Equine Assisted Services (EAS): Any activity that incorporates equine interactions and/or the equine environment, mounted or unmounted, to include 1) psychotherapy and/or mental health counseling aimed at achieving goals set forth by the licensed mental health professional and the client, 2) occupational therapy, physical therapy, and speech-language pathology treatment strategies utilizing equine movement set forth by the licensed therapist and the client, 3) horsemanship instruction adapted to the ability/disability of those receiving services, for the purpose of contributing positively to their cognitive, physical, emotional and social well-being conducted by a certified professional, and 4) experiential learning approaches that promote the development of life skills to achieve educational, professional and personal goals conducted by a licensed educator, mental health professional or coach. Please refer to our
Guidelines for Conducting EAS for additional information.
Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or cognitive disability or impairment) that require or benefit from instructors, specialists, counselors, trainers and/or facilitators who have certified training for their scope of practice applicable to the people participating in the programs and specific to the program offerings. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment or situation and/or a lack of resources, including economic resources, placing them at risk of a future with less than optimal outcomes.
At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking underage, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.
Community Outreach: Refers to public education programs aimed at educating the public about the horse-human bond, issues impacting the welfare of horses, and how horses change lives and activities that include, but are not limited to, any activity OTHER THAN Equine Assisted Services (EAS) that require a credentialed service provider, such as off site visits with horses at hospitals, nursing homes, and schools, crisis response, workplace well-being, on site tours, seminars and clinics, camps, community service hours, able-bodied mounted and unmounted lessons, etc.
