VOLUNTEER OPPORTUNITIES!
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Lesson VolunteersMinimum Age: 14Opportunities for individuals interested in horse leading or side walking in lessons. Training provided. Location: Windham, Maine.
Riding To The Top Therapeutic Riding Center
EQUINE WELFARE NETWORK PROFILE
Riding To The Top Therapeutic Riding Center
14 Lilac Dr.
Windham, ME 04062
Phone: 207-892-2813
EIN: 01-0482069
Founded: 1993
Profile Last Updated October 04, 2021
Public Charity
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VOLUNTEER OPPORTUNITIES!
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Lesson VolunteersMinimum Age: 14Opportunities for individuals interested in horse leading or side walking in lessons. Training provided. Location: Windham, Maine.
AWARDED ANNUALLY
Effective Date
May 2021
Effective Date
May 2021
The Guardian Seal of Transparency is awarded annually to recognize an organization's commitment to transparency and accountability by their willingness to make comprehensive data about their programs, horse care practices, and governance available for public scrutiny. The Guardian Seal of Transparency is NOT an endorsement.
We welcome you to donate directly to Riding To The Top Therapeutic Riding Center and encourage you to review the information below before making a donation. Riding To The Top Therapeutic Riding Center will receive 100% of your donation made here.
Awarded Annually
Effective Date: May 2021
Last Updated: October 04, 2021
Effective Date: May 2021
Last Updated: October 04, 2021
MISSION & PROGRAMS
Mission:Riding To The Top Therapeutic Riding Center ("RTT") is a non profit, 501(c)(3) organization dedicated to enhancing health and wellness through equine-assisted services (EAS).
Our organization conducts Equine Assisted Services in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS) and the Optimal Terminology Summit For Services That Incorporate Horses To Benefit People Report. For additional information on the Optimal Terminology Summit, click here.
Our organization provides community outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are horse-related.
Our organization does not use foster, overflow and/or satellite facilities
Number of facilities/locations where horses used in our programs are HOUSED AND CARED FOR or were HOUSED AND CARED FOR during 2020: 1
1. Riding To The Top Therapeutic Riding Center (Main) * Operational in 2020
Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Overarching Strategic Objectives
Client-Centered Programs: Provide high quality and dynamic services to a broad range of clients in our community.
Caring for our Horses: Provide superior care to our horses through top quality nutrition, training, handling and herd management.
Financial Sustainability: Develop balanced, expanded and diverse revenue streams to support RTT’s mission.
Sharing our Story: Promote visibility and awareness of RTT’s impact, programs, and services.
Supporting our Team: Provide a positive, caring and respectful environment that promotes life-long learning and professional growth.
Stewardship of our Farm: Plan, develop and utilize RTT’s property in a fiscally prudent and environmentally sensitive manner.
2020 Accomplishments--Center was closed to all services other than care for our herd for 3 1/2 months.
Clients
• 117+ children and adults served
• 1,165 client visits
• 78 unique Curbside visits
• 1 in-person (and horse) school visit with over 100 students/staff benefitting
• Geographic reach: 45 cities and towns; 7 counties
• Ages 3-90+
• Many Zoom and Groom sessions and Zoom Socials
Horses
• Herd reduced to 14; ranging in age from 8 to 30+
• Miniatures to Draft
• Average cost/year/horse: $5,000
• Training is overseen by our Equine Manager and a team of volunteer schoolers
Staff and Volunteers
• Small, professionally credentialed paid full-time and part time staff (9 FTEs)
• Average tenure of staff: 9 years; range 1-21 years
• Large, unpaid staff of trained volunteers >75 individuals (since COVID)
• PATH Intl. Premier Accredited Center since 2000
Farm and Property
• 50+ acres in Windham, ME
• Handicapped accessible facility with indoor arena; development of accessible trails on property
• Solar array on arena to decrease carbon footprint
Sustainability
• 28 years of service to our community
• Individuals, businesses and foundations provide more than 75% of our operating budget funds
• RTT receives no municipal, state or federal operating support
For 28 years, RTT has served children and adults with disabilities, while maintaining a healthy and happy herd of horses. We charge modest fees for services with the remainder of our operating budget made up of individual, corporate and foundation gifts (over 75% of our total budget comes from these sources). We have a dedicated staff who are knowledgeable and professional, and who committed to RTT's mission.
Equine Assisted Services (EAS):
Our organization provides the following equine assisted services (EAS):
Therapeutic Mounted Services
Therapeutic Driving Services
Therapeutic Unmounted Services
Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
Equine-Assisted Learning involving Academic Learning
Not Checked:
Therapeutic Vaulting Services
Equine-Assisted Psychotherapy/Counseling (Mental Health)
Equine-Assisted Learning involving Personal and/or Professional Development
Overview of our programs involved with providing EAS to individuals with special needs:
At Riding To The Top we provide services to individuals who have a wide range of diagnoses that include, but are not limited to, cerebral palsy, brain injury, autism, learning disabilities, multiple sclerosis, PTSD, depression, anxiety, ADHD, Down syndrome and developmental delays.
Typically 0ver 250 people with disabilities, ages 3-85+ are served each year through individual and group lessons. Riding To The Top offers therapeutic riding, therapeutic carriage driving, Equine Assisted Learning programs and hippotherapy for our clients based on their individual needs. In 2020, we served over 200 individuals through in-person weekly services, virtual weekly services and one off site field trip to a school.
Therapeutic Riding (TR): Our TR program is our largest program and serves children and adults of all ages. Activities include grooming, tacking and riding skills to help individuals improve their physical strength, cognitive and sequencing skills, and social interactions.
Equine Assisted Learning (EAL): Our EAL programming aligns with EQUUS' service area described as Therapeutic Horsemanship--Ground Based Horsemanship. This program includes a variety of activities that are ground based and may include grooming, leading and observation of horses and herd behavior. We also have one instructor who is a licensed educator and when working with school groups, the school educator is directly involved with programming. EAL was provided virtually for most of 2020.
Therapeutic Carriage Driving (TCD): This program offers an option for clients who are unable to ride due to physical limitations or who may be fearful of heights. TCD offers clients an exciting activity where balance and visual-spatial relationships are challenged, while driving the horse from a cart. A PATH Certified Driving instructor and specially trained volunteers make up our driving teams. RTT’s Driving program became accredited by PATH Intl. in 2016 during our re-Accreditation site visit.
Hippotherapy services at RTT are provided by an Occupational Therapist or a Physical Therapist to a small population of clients who benefit from the physical input of the horse's movement to assist in neuro-developmental skills.
Between our lesson terms, we offer field trip experiences, staff and volunteer education related to EAS and equine related clinics that have benefit for our staff, horses and the general public. Educational offerings include:
• PATH Intl. mentoring program for Instructors In Training;
• PATH Intl. Instructor workshops and certifications;
• Advanced program-specific volunteer trainings; and
• Clinics on equine topics including Natural Horsemanship, Masterson Energy Work and Driving.
At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
We track weekly workloads of our horses to ensure that our horses, while working, are also receiving needed days off. In addition, we track behavior and health concerns so that among our PATH Intl. instructors, if we notice something we write it down--it may be a one time occurrence or when documented by more than one instructor may show a pattern of behavior or health concern that needs further investigation.
Our horses all have individual schooling programs that are developed and updated by our Equine Manager to assist with the physical and mental health of our equine partners. The abilities and temperaments of each horse in our herd are closely monitored and we use this information in our horse selection for lessons which is done in conjunction with our Program Director and Equine Manager (both PATH Intl. instructors), with input from our other PATH Intl. instructors.
In 2020, we placed/retired four horses who were either no longer a fit for our program or were deserving of retirement. This helped us to manage our herd expenses during a very challenging year and was an opportunity for these horses to have new careers--one moved back to a home where driving would be her focus, one went on to a dressage barn which was his background, and two retired to homes with one other horse. In 2020, as we re-opened for programming our horses' workloads were significantly reduced. We took time for schooling before reopening to get the horses back in shape and with program capacity at roughly 40% of our pre-Covid capacity, our horses have been receiving a significant amount of schooling to keep them in shape and improve their fitness. We are also rebuilding our herd to ensure program capacity.
We supplement our horses' activities in EAS with complementary medicine, including acupuncture, chiropractic, Reiki, massage, homeopathic remedies and Masterson body work in addition to traditional veterinary medicine. We also have offered workshops on mindfulness in our interactions with our horses for staff and volunteers and have been working to extend this awareness to our clients.
At RTT, we take into consideration the needs of our clients but also the needs of our horses. This extends to the training and education of our staff and volunteers to provide consistency for our horses (and clients) and we know that without our horses, there will be no benefit for our clients. We also recognize that some horses are better suited for EAS work than others and we work hard in our selection process to ensure that horses that come to RTT either through donation, free lease or purchase are well suited to the work that we do.
Community Outreach and/or Public Education:Overview of our programs involved with providing community outreach and/or public education programs involving horses:
We work to increase awareness about the benefits of EAS through community education, outreach and research opportunities such as:
• Forums, fairs, conferences and open houses;
• High School and College service learning programs;
• College level internships;
• Participation in graduate level and NIH funded research on the effects of EAAT; and
• Staff presentations at PATH Intl. conferences.
In 2021, we are one of two centers nationally, who will begin year one of a five year NIH funded research study looking at the physiological changes in children with Autism during therapeutic riding compared to a "barn" (control) group. We are thrilled to be working with Univ. of Colorado Anschutz Medical Campus and Maine Medical Center Research Institute on this exciting study.
Equine Assisted Services (EAS)
Additional explanation: Numbers above reflect 2020 statistics. During 2020, we were closed to programming for 3 months and open to limited programming for 21 weeks. The large number of unmounted only reflects our Virtual education and one field trip to a school where 75 elementary children participated. Please note that our equine census reflects 15 horses (vs. the 14 listed here) as there is one horse who joined our herd on trial in 2021. Normally we have programming for 41 weeks of the year. Our waitlist time is also longer at this point due to COVID restrictions. During the spring of 2021, we are increasing our capacity with the addition of semi-private lessons and we hope to be back to full capacity by the fall of 2021. Our capacity at this time is limited due to not only COVID restrictions, but we also need to rebuild our herd (4 retirements/placements in 2020) and we need to rebuild our volunteer force (many have opted to suspend their volunteering due to COVID). We are confident that both horse and volunteers will be in place to build capacity further during the summer and into the fall of 2021. We have included our Driving Clients in the "mounted" numbers and our school field trip in unmounted.
Equine Assisted Services (EAS):
Our organization provides the following Equine Assisted Services (EAS):
Therapeutic Mounted Services
Therapeutic Driving Services
Therapeutic Unmounted Services
Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
Equine-Assisted Learning involving Academic Learning
Therapeutic Vaulting Services
Equine-Assisted Psychotherapy/Counseling (Mental Health)
Equine-Assisted Learning involving Personal and/or Professional Development
Overview of our programs involved with providing EAS to individuals with special needs:
At Riding To The Top we provide services to individuals who have a wide range of diagnoses that include, but are not limited to, cerebral palsy, brain injury, autism, learning disabilities, multiple sclerosis, PTSD, depression, anxiety, ADHD, Down syndrome and developmental delays.
Typically 0ver 250 people with disabilities, ages 3-85+ are served each year through individual and group lessons. Riding To The Top offers therapeutic riding, therapeutic carriage driving, Equine Assisted Learning programs and hippotherapy for our clients based on their individual needs. In 2020, we served over 200 individuals through in-person weekly services, virtual weekly services and one off site field trip to a school.
Therapeutic Riding (TR): Our TR program is our largest program and serves children and adults of all ages. Activities include grooming, tacking and riding skills to help individuals improve their physical strength, cognitive and sequencing skills, and social interactions.
Equine Assisted Learning (EAL): Our EAL programming aligns with EQUUS' service area described as Therapeutic Horsemanship--Ground Based Horsemanship. This program includes a variety of activities that are ground based and may include grooming, leading and observation of horses and herd behavior. We also have one instructor who is a licensed educator and when working with school groups, the school educator is directly involved with programming. EAL was provided virtually for most of 2020.
Therapeutic Carriage Driving (TCD): This program offers an option for clients who are unable to ride due to physical limitations or who may be fearful of heights. TCD offers clients an exciting activity where balance and visual-spatial relationships are challenged, while driving the horse from a cart. A PATH Certified Driving instructor and specially trained volunteers make up our driving teams. RTT’s Driving program became accredited by PATH Intl. in 2016 during our re-Accreditation site visit.
Hippotherapy services at RTT are provided by an Occupational Therapist or a Physical Therapist to a small population of clients who benefit from the physical input of the horse's movement to assist in neuro-developmental skills.
Between our lesson terms, we offer field trip experiences, staff and volunteer education related to EAS and equine related clinics that have benefit for our staff, horses and the general public. Educational offerings include:
• PATH Intl. mentoring program for Instructors In Training;
• PATH Intl. Instructor workshops and certifications;
• Advanced program-specific volunteer trainings; and
• Clinics on equine topics including Natural Horsemanship, Masterson Energy Work and Driving.
At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
We track weekly workloads of our horses to ensure that our horses, while working, are also receiving needed days off. In addition, we track behavior and health concerns so that among our PATH Intl. instructors, if we notice something we write it down--it may be a one time occurrence or when documented by more than one instructor may show a pattern of behavior or health concern that needs further investigation.
Our horses all have individual schooling programs that are developed and updated by our Equine Manager to assist with the physical and mental health of our equine partners. The abilities and temperaments of each horse in our herd are closely monitored and we use this information in our horse selection for lessons which is done in conjunction with our Program Director and Equine Manager (both PATH Intl. instructors), with input from our other PATH Intl. instructors.
In 2020, we placed/retired four horses who were either no longer a fit for our program or were deserving of retirement. This helped us to manage our herd expenses during a very challenging year and was an opportunity for these horses to have new careers--one moved back to a home where driving would be her focus, one went on to a dressage barn which was his background, and two retired to homes with one other horse. In 2020, as we re-opened for programming our horses' workloads were significantly reduced. We took time for schooling before reopening to get the horses back in shape and with program capacity at roughly 40% of our pre-Covid capacity, our horses have been receiving a significant amount of schooling to keep them in shape and improve their fitness. We are also rebuilding our herd to ensure program capacity.
We supplement our horses' activities in EAS with complementary medicine, including acupuncture, chiropractic, Reiki, massage, homeopathic remedies and Masterson body work in addition to traditional veterinary medicine. We also have offered workshops on mindfulness in our interactions with our horses for staff and volunteers and have been working to extend this awareness to our clients.
At RTT, we take into consideration the needs of our clients but also the needs of our horses. This extends to the training and education of our staff and volunteers to provide consistency for our horses (and clients) and we know that without our horses, there will be no benefit for our clients. We also recognize that some horses are better suited for EAS work than others and we work hard in our selection process to ensure that horses that come to RTT either through donation, free lease or purchase are well suited to the work that we do.
Community Outreach and/or Public Education:
We work to increase awareness about the benefits of EAS through community education, outreach and research opportunities such as:
• Forums, fairs, conferences and open houses;
• High School and College service learning programs;
• College level internships;
• Participation in graduate level and NIH funded research on the effects of EAAT; and
• Staff presentations at PATH Intl. conferences.
In 2021, we are one of two centers nationally, who will begin year one of a five year NIH funded research study looking at the physiological changes in children with Autism during therapeutic riding compared to a "barn" (control) group. We are thrilled to be working with Univ. of Colorado Anschutz Medical Campus and Maine Medical Center Research Institute on this exciting study.
EQUINE ASSISTED SERVICES CENSUS
Riding To The Top Therapeutic Riding CenterEquine Assisted Services (EAS)
| 2020 EAS Operations - EAS Providers: 8 | Mounted Only | Unmounted Only | Both Mounted & Unmounted | Total |
| Horses/Equines participating in EAS programs at this facility | ||||
| Number of horses/equines aged 3-8 | 1 | 0 | 0 | 1 |
| Number of horses/equines aged 9-14 | 0 | 1 | 0 | 1 |
| Number of horses/equines aged 15-20 | 0 | 0 | 5 | 5 |
| Number of horses/equines Over 20 | 0 | 1 | 6 | 7 |
| Total number of horses/equines participating in EAS programs at this facility | 1 | 2 | 11 | 14 |
| Mounted | Unmounted | |||
| Number of hours per day each horse works | 1 | 1 | ||
| Number of days per week each horse works | 5 | 5 | ||
| Clients participating in EAS programs at this facility | Mounted Only | Unmounted Only | Both Mounted & Unmounted | Total |
| Total number of individual clients (not lessons) served annually | 73 | 79 | 40 | 192 |
| Average number of clients (not lessons) participating in activities per week | 55 | 4 | 0 | 59 |
| Mounted | Unmounted | |||
| Number of days per week programs are conducted at this facility | 5 | 5 | ||
| Number of weeks per year programs are conducted at this facility | 30 | 30 | ||
| Mounted | Unmounted | |||
| Average wait list time for a client | 6 Months | 6 Months | ||
Additional explanation: Numbers above reflect 2020 statistics. During 2020, we were closed to programming for 3 months and open to limited programming for 21 weeks. The large number of unmounted only reflects our Virtual education and one field trip to a school where 75 elementary children participated. Please note that our equine census reflects 15 horses (vs. the 14 listed here) as there is one horse who joined our herd on trial in 2021. Normally we have programming for 41 weeks of the year. Our waitlist time is also longer at this point due to COVID restrictions. During the spring of 2021, we are increasing our capacity with the addition of semi-private lessons and we hope to be back to full capacity by the fall of 2021. Our capacity at this time is limited due to not only COVID restrictions, but we also need to rebuild our herd (4 retirements/placements in 2020) and we need to rebuild our volunteer force (many have opted to suspend their volunteering due to COVID). We are confident that both horse and volunteers will be in place to build capacity further during the summer and into the fall of 2021. We have included our Driving Clients in the "mounted" numbers and our school field trip in unmounted.
EQUINE ASSISTED SERVICE PROVIDERS
Equine Assisted Services (EAS):
Our organization provides the following Equine Assisted Services (EAS):
Therapeutic Mounted Services
Therapeutic Driving Services
Therapeutic Unmounted Services
Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
Equine-Assisted Learning involving Academic Learning
Not Checked:
Therapeutic Vaulting Services
Equine-Assisted Psychotherapy/Counseling (Mental Health)
Equine-Assisted Learning involving Personal and/or Professional Development
8: Total number of Equine Assisted Service Providers at Riding To The Top Therapeutic Riding Center
1. Cynde Putney
2. Kate Jeton
3. Kristin Meaney
4. Lisa Messina
5. Mario Pascarelli
6. Marissa LaGassey
7. Sara Gagliarducci, OTR/L
8. Sarah Bronson, PT
Chief Staff Officer (CSO): Sarah Bronson
Employees/Independent Contractors: Full-Time: 5 Part-Time: 8 Volunteers: 75
Staff Recruitment, Screening and Training processes including employees and independent contractors:
Prospective staff/independent contractors complete a written application/agreement
Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
Staff and/or contractors are required to provide Emergency Medical Information
Staff and/or contractors are required to sign a Photo Release
Prospective staff/independent contractors are required to undergo a Background Check
Staff and/or contractors provide parent/guardian information if applicable
Staff and/or contractors carry current health insurance
Staff and/or contractors have a written job description
Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
The handbook is reviewed annually and updated
One or more staff members or contractors are trained in CPR and human first aid
One or more staff members or contractors are trained in equine first aid
Volunteer Recruitment, Screening and Training processes:
Prospective volunteers complete a written application/agreement
Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
Every volunteer is required to provide Emergency Medical Information
Every volunteer is required to sign a Photo Release
Every volunteer provides parent/guardian information if applicable
Every volunteer carries current health insurance
Every volunteer has a written job description
Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
Every volunteer is updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
Every volunteer receives training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
The organization records and maintains written attendance information and hours on every volunteer
The organization provides a Volunteer Handbook to every volunteer
The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
The Volunteer Handbook is reviewed annually and updated
The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Governing Body:
Board meetings per year: 7
Number of Board Members: 8 Number of Voting Board Members: 8
Board Compensation:
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member.
One of our instructors is the daughter of the Executive Director. This is disclosed on our Annual Conflict of Interest statements submitted by all staff and board members.
Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable: Riding To The Top has been PATH Intl. Premier Accredited Center since 2000, meeting or exceeding all of PATH Intl's core administrative, mounted, unmounted, driving and facility standards. Our most recent Accreditation visit occurred in Dec. 2016 where we scored 100% on all applicable standards.
Organization documents available on our website:
Most recent Financials
Most recent IRS Form 990
Equine Intake Guidelines
Organization documents available on request:
Most recent Financials
Most recent IRS Form 990
Most recent Annual Report
Equine Intake Guidelines
Adoption/Foster Agreement
Volunteer Handbook
Staff Handbook
Bylaws
Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
All employees must undergo a background check which includes state and federal criminal checks. All volunteers provide references as part of their application and must reveal if they have been convicted of any crimes. We have a link to Guidestar on our website which provides not only our most recent 990 and audited Financial Statements but additional information about our organization including Board members, Mission, Programs, etc. We are proud of our Platinum designation with Guidestar.
Budget: $500K to $1M
Equine Budget: $50K to $100K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Audit
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2020? No
View The IRS Form 990/Pro Forma 990
Our organization acquires horses/equines from the following source(s):
Donation
Lease
Purchase/Adoption from Owner
Our organization does not acquire horses/equines from the following source(s):
Auction
Kill pen/Feedlot
Return
Surrender
Seizure
Abandonment
Our organization will accept the following:
Geldings
Mares
Not Checked:
Pregnant Mares
Foals
Stallions
Only Stallions to be castrated
Additional information about our acquisition policies and practices:
Riding To The Top is committed to offering Equine-assisted services in a safe and nurturing environment for humans AND horses. As such, the characteristics of our horses are critical. Regardless of whether a prospective horse is a donation, free-lease or plans to be purchased by the organization, an adequate trial period is desired to ensure that the prospective equine will meet the needs of RTT, including specifically our programs’ and clients’ needs and that the horse is happy in the work and seems well suited for EAS. To assist in this decision making process, RTT utilizes our Trial Contract for Purchase/Lease, our Horse Profile form and our Equine Screening Assessment, to ensure the horse’s fit with RTT. In the case of a lease agreement or a donation, we actively encourage the owners to participate in the process, ensuring that they, too, are comfortable with the fit for their horse and our program’s needs.
The Equine Manager takes the lead role in screening prospective horses and making a decision whether a horse is appropriate for a trial. Once the horse is on RTT property, all program staff are involved in assessing the horse’s suitability for programming at RTT. Final decisions re: acceptance of the horse for RTT programs and details of any lease/purchase/donation agreements are made by the Equine Manager with input from the Program Director, program staff and the Executive Director.
A current Coggins
Vaccination records that have been administered within the last 12 months
If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
The equine is evaluated at its place of residence
The owner completes an application/contract which constitutes the agreement between the owner and our organization
Equines are on trial up to 60 days
Equines are on trial for 60 or more days
The trial period may be reduced based on the equine's progress
During the trial period, the organization accepts total financial responsibility for the care of the equine, including board, feed, shoeing and any necessary veterinary care
During the trial period, the owner/donor is financially responsible for the care of the equine, including board, feed, shoeing and any necessary veterinary care
The trial period may be terminated by either the organization or the owner for any reason
Following arrival of the equine at the facility, the following is performed:
Physical examination by a veterinarian
Physical examination by trained barn staff
Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
Fecal test
De-worming
Upon intake, the organization has the following quarantine policy in place:
The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
The typical length of quarantine is: 10 to 20 days
Horses are assessed for following skills and behaviors:
Retrieval from a pasture/paddock
Leading with a halter and lead rope
Temperament, disposition and attitude, such as rated from very calm to very high spirited
Saddling
Bridling
Lunging
Loading onto and unloading off a trailer
Mounting and dismounting
Riding at the walk
Riding at the trot
Riding at the canter
Riding by a beginner and/or unbalanced rider
Driving (Pulling a carriage)
Tolerance to unusual objects and loud noises
Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
Grooming
Tolerance to multiple handlers at the same time
Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care::
Equines at our facility may be treated by an equine chiropractor
Equines at our facility may be treated by an equine acupuncturist
Equines at our facility may be treated by an equine massage therapist
Equines at our facility may be treated by an equine nutritionist
Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
Our organization evaluates the weight-carrying and workload limitations for each equine that is ridden at least annually
Our organization maintains a written record for each equine that documents the results of each evaluation of weight-carrying and workload limitations
The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
Equine age, weight, breed, body condition, fitness, balance, health and soundness
Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
Size, shape, condition and angle of the hooves
Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
Weight and proper fit of the saddle and other equipment
Terrain and footing in the working environment
Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
Temperature and/or weather conditions
Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Horses provided formal training (groundwork or riding): 2-3 times per week
Additional information about our intake, assessment & training policies and practices:
In several of the sections above, we checked off seemingly contradictory statements. This is because our trial period agreement may be tailored to the individual horse/owner situation re: length of trial and RTT covering the costs of care versus the owner. This often depends on the horse's most recent work history and whether we anticipate needing a longer period of time to get a horse into shape for our programs.
We also require that horses coming on trial have a current Lyme Test before coming to the farm and if it is positive, the owner is responsible for the cost of treatment.
Our veterinarian checks any new horses at some point during their trial period if they are going to be either purchased or accepted as a donation. For free-leases, we are more lenient with the timing of our veterinary check. Farrier and dental checks are scheduled as needed for horses on trial.
We do use the Henneke Body Condition Score on occasion if our weight tape does not reconcile with our visual inspection.
Lastly, schooling occurs 1-3 times per week depending on the horse and their needs. This may be a combination of ground and ridden work.
The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed equines.
Our organization will never have an equine euthanized for space
Our organization will never have a healthy equine euthanized under any circumstances
Our organization may have an equine euthanized after all reasonable treatment options have been explored
Euthanasia is done on site when possible to decrease trauma from transport
Disposal of the carcass is handled within 24 hours
The following are authorized to administer the procedure for your organization in accordance with state laws:
Veterinarian
Additional information about our euthanasia policies and practices:
In situations where a horse has chronic health issues that are painful or an acute situation arises (e.g. colic), consultation with our equine veterinarian will occur to discuss humane management of the horse considering pain and suffering, overall health and condition, potential for recovery, etc. In the event that pain and suffering will likely continue and/or treatment options are not prudent for the horse and/or organization, RTT will consider euthanasia in consultation with our veterinarian. In the event of a free-leased horse, this decision is made by the owner in conjunction with the veterinarian and RTT.
All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
Potential adopters/purchasers must visit our organization and be observed with the equine on site
The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing an equine
Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the equine to the adopter/purchaser's facility
The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
Our agreement states that re-homed equines CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into possession of another person or organization without prior written approval of our organization
Our organization requires references from the following:
Veterinarian
Farrier
Personal/Other
Transfer of ownership occurs: Immediately (at the time of adoption/purchase)
The average equine re-homing (adoption/purchase) fee received by your organization:
Not applicable; None received
Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
Equines may be found suitable homes by our organization
Equines may be returned to their owners
In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized
Additional information about our rehoming policies and practices:
Our placement of horses includes those who are ready for retirement from EAAT or those horses who we have purchased and after a period of time (usually up to a year) we determine that they are not well suited for EAAT. In the case of retirement we are committed to finding forever homes for horses who have worked so hard for our program. In this situation, we generally transfer ownership to the person who is taking over care, but on occasion, we have done this as a free lease arrangement. For horses that we have purchased, we may chose to place them at no fee or sell them to a suitable owner. In all cases, references are checked.
View Re-homing Agreement
Our organization does not use foster, overflow and/or satellite facilities
MANAGEMENT: Riding To The Top Therapeutic Riding Center: Main
Does your organization own, lease or use a part of this facility? Own
Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
Maine State Animal Welfare Program. Contact info: 207-287-3846 or 1-877-269-9200; email: animal.welfare@maine.gov; Physical Address: Deering Building, 90 Blossom Ln., Augusta, ME 04330
Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? Yes
Total number of Equine Assisted Service Providers AT THIS FACILITY, including instructors, specialists, therapists, counselors, coaches and/or facilitators (full-time, part-time, volunteer, independent contractors, and/or providers accompanying clients) that conduct Equine Assisted Services (EAS) in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS) AT THIS FACILITY: 8
Equine Assisted Service Providers Assigned to this Facility: (see Equine Assisted Service Provider Section below for details)
1. Cynde Putney
2. Kate Jeton
3. Kristin Meaney
4. Lisa Messina
5. Mario Pascarelli
6. Marissa LaGassey
7. Sara Gagliarducci, OTR/L
8. Sarah Bronson, PT
VETERINARIAN: Riding To The Top Therapeutic Riding Center: Main
Veterinarian Assessment conducted on 03/27/2021
Veterinarian: Rachel Flaherty
Clinic Name: Back Cove Equine Veterinary Services
PMB 1243
Portland ME 04103
Phone: 207-232-4316
GROUNDS: Riding To The Top Therapeutic Riding Center: Main
Total number of horses involved with your programs at this facility: 15
Total number of horses at this facility INCLUDING those not involved with your programs: 15
Maximum capacity of horses at this facility: 20
Total acreage dedicated specifically to the horses: 15
Our organization has use of the following at this facility:
Structures/Barns: 1 Run-in sheds: 6
Pastures: 3 Paddocks/Pens: 8
Uncovered Outdoor Rings: 2 Covered Outdoor Rings: 0 Indoor Rings: 1
Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)? Yes
Do all stalls/enclosures allow horses to lie down, stand up and turn around? Yes
Is there adequate ceiling & beam height (a minimum of 12 inches above the tip of the horse's ear) when standing in all stalls/enclosures? Yes
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction? Yes
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases? Yes
Is wiring inaccessible to horses and maintained for safety? Yes
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order? Yes
Is there adequate lighting to ensure safety in all areas of facility? Yes
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations? Yes
Are human and equine first aid kits easily accessible? Yes
How many hours per day, on average, are horses stalled? 4-8
How many hours per day, on average, are horses turned out:
Equines are out 9 to 15 hours per day
Equines are out 24/7
Equines are out 24/7 except they are brought in to feed
Equines are out 24/7 except they are brought in if there is inclement weather
Equines are out 24/7 except when they are being trained
Equines are out 24/7 except when they are used for the conduct of the organization's programs
The following describes the pastures at this facility:
A dedicated staff person(s) is responsible for pasture management
All pastures are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Pastures are rotated
Pastures have natural protection for equines (i.e., trees)
Pastures have man-made protection for equines (i.e., shelters)
The following describes the turnout areas other than pastures at this facility:
This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
A dedicated staff person(s) is responsible for the maintenance of turnout areas
All turnout areas are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Turnout areas have man-made protection for equines (i.e., shelters)
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
Equines are checked overnight
No Trespassing signs are posted
Hold Harmless signs are posted
Authorized Personnel Only signs are posted
Visitors are only permitted at specific times
Visitors are only permitted in specific areas
The property is fitted with motion lights
Additional information about our grounds:
We try to have as many horses turned out 24/7 as possible so that they are able to remain in herds and move about freely. For those turn outs that do not have shelters, we stall these horses during extreme weather where shelter is required. Our Barn Manager works closely with our herd members to ensure safe herd dynamics (for horses and humans).
EQUINE CARE: Riding To The Top Therapeutic Riding Center: Main
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
Notebook or equivalent (technology not utilized)
Onsite computer with onsite backup storage system
Onsite computer with cloud-based backup storage system
The organization utilizes its own system to maintain records
Our organization would use free cloud-based barn management software if available
The following items are consistent with our feed management plan and practices:
Equines are provided with individualized feeding plans, including supplements, according to age and any health issues
Feed plans are determined in consultation with a veterinarian
Supplement plans are determined in consultation with a veterinarian
Equines are fed in individual stalls
Equines are fed in groups
Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
The feed chart is centrally located and updated as needed
The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
Feed, supplements and hay types are clearly labeled
Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
Medications are kept in a locked, climate-controlled area
Do horses have access to clean drinking water at all times? Yes
Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises
Dental Care: How often is dental care provided for each horse? Annually and when an issue arises
Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises
Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week
Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
The protocol for each equine is determined in consultation with a veterinarian
Fecal testing is performed prior to the use of a de-wormer.
Fly/Insect Control: What remedies are used to control flies and insects?
Fly parasites
Fly Traps and Tapes
Premise Sprays/Insecticides
Fly Spray Repellent
Fly Masks
Fans
The following represent the biosecurity practices in place at facility:
Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
All staff are trained in best practices related to biosecurity
A specific individual is assigned to care for sick, affected and/or quarantined equines
Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
Sick, affected and/or quarantined equines do not have contact with other equines or other animals
Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined equines
Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
Equipment used by sick, affected and/or quarantined equines is not shared and is clearly labeled
Shared equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
Latex gloves are worn when working with sick, affected and/or quarantined equines
The following represent the manure removal practices in place at facility:
Manure is piled in an area where equines are not located
Manure is hauled, sold or given away
Our organization adheres to the manure management guidelines set by state and/or local authorities
The following steps are taken to help staff and volunteers readily identify each horse on the property:
Equines are assigned the same stall/location each day
Name plates are located on the stall
Equines wear halters with nametags
A notebook or binder with photos and information on each equine is easily accessible
A map/diagram is posted showing the location of each equine with equine names and photos
Equine photos and profiles are available on the website
Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
Staff/volunteers are provided training on conformation, markings, colors, and breeds
Team leaders work with new staff/volunteers until they are able to identify the equines
Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
Saddles are shared
Saddle pads are shared
Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
Blankets, sheets and turn out apparel are cleaned regularly as needed
Tack is cleaned after each use
Tack is inspected for overall working condition before each use by trained personnel
Tack is assessed for fit before each use by trained personnel
Tack is assessed for fit by trained personnel when an equine's body condition changes
Tack is assessed for fit by trained personnel when an equine's disposition changes
Assigned tack is clearly labeled
Tack is stored in a climate-controlled location
Helmets are cleaned/disinfected after each use
Helmets are replaced after a fall
Helmets are replaced at least every five years.
EMERGENCY PREPAREDNESS: Riding To The Top Therapeutic Riding Center: Main
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
Emergency procedures are posted prominently
Emergency phone numbers are posted prominently
The facility owns or has access to a generator
The facility maintains at least two weeks of hay, feed, shavings and medications
The facility collects and maintains medical information from staff, volunteers, and clients
The facility maintains appropriate liability and/or workers' compensation insurance
All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
The organization has a written emergency preparedness/safety plan (EPP)
The written EPP addresses the following areas:
Local fire department and/or the state's emergency planning department procedures
Medical emergencies for clients, staff, and volunteers
Medical emergencies for equines
Evacuation plans
Power outages
Fire
Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
Protocols to notify emergency personnel
Building/facility exit plans
The facility follows the specific procedures to help PREVENT emergency situations:
Smoking is strictly prohibited
NO SMOKING signs are posted prominently
Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
Aisles and doorways are kept clear
Heaters with automatic shutoff settings are used
How often are the following checked or performed?
Fire Extinguishers are checked: Quarterly
Smoke detectors are checked: Quarterly
Electrical Systems are checked: Daily
Fence lines are checked: Weekly
Turnout Areas are checked: Daily
Sprinkler systems are checked: Quarterly
Fire drills are conducted: Semi-annually
Review of safety protocols with staff are conducted: Quarterly
Review of safety protocols with volunteers are conducted: Quarterly
The Emergency Preparedness Plan is reviewed and updated: Annually
Equine Transportation
Owned onsite: 1 2-horse van/trailer with truck
Owned onsite: 1 3-horse van/trailer with truck
Riding To The Top Therapeutic Riding Center: 2020 - Yes
18 Total number of horses involved with your programs on January 1, 2020
PLUS: Horse Intake during 2020
0 Donated
0 Lease
0 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
0 Adoption from Rescue
0 Total intakes
LESS: Horse Departure during 2020
1 Horses adopted/sold:
3 Horses transferred/returned
0 Horses deceased
0 Horses euthanized
4 Total departures
14 Number of horses involved with your programs on December 31, 2020
13 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
1 Total number of horses permanently retired.
Summary: 18 on 1/1/2020+ 0 Intakes - 4 Departures = 14 on 12/31/2020
Total days that equines were in the care of Riding To The Top Therapeutic Riding Center during 2020: 6058
2020 Riding To The Top Therapeutic Riding Center Equine Census
18 Total number of horses involved with your programs on January 1, 2020
PLUS: Horse Intake during 2020
0 Donated
0 Lease
0 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
0 Adoption from rescue
0 Total intakes
LESS: Horse Departure during 2020
1 Horses adopted/sold:
3 Horses transferred/returned
0 Horses deceased
0 Horses euthanized
4 Total departures
14 Number of horses involved with your programs on December 31, 2020
13 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
1 Total number of horses permanently retired.
Summary: 18 on 1/1/2020+ 0 Intakes - 4 Departures = 14 on 12/31/2020
1 Re-homing Detail Horses adopted/sold by breed, age & gender during 2020:
1Pony1 Aged Over 20 1 Mares
Therapeutic Vaulting Services
Equine-Assisted Psychotherapy/Counseling (Mental Health)
Equine-Assisted Learning involving Personal and/or Professional Development
8: Total number of Equine Assisted Service Providers at Riding To The Top Therapeutic Riding Center
1. Cynde Putney
FACILITY PARTICIPATION:
Riding To The Top Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
Cynde is a PATH Intl. CTRI (2013). In addition, she is a horse owner and takes regular lessons.
2. Kate Jeton
FACILITY PARTICIPATION:
Riding To The Top Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
Kate is a life long horse woman who has competed in jumping and equitation. She is a PATH Intl. CTRI and an Equine Specialist in Mental Health and Learning. She has a background in education and administration. When she works with our school groups she collaborates with the teacher(s) from each classroom.
3. Kristin Meaney
FACILITY PARTICIPATION:
Riding To The Top Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
Kristin has a degree in Equine Management and Business and is PATH Intl. CTRI and Mentor. She is RTT's Equine Manager and oversees the health and fitness of our horses and supervises RTT's Volunteer Schooling Team.
4. Lisa Messina
FACILITY PARTICIPATION:
Riding To The Top Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
Lisa is a PATH Intl. Therapeutic Riding Instructor and will be transitioning to the new CTRI in the coming months. She has a long history of horse ownership and was a long time volunteer at Riding To The Top before becoming certified in 2021. She also has a background as a BHP and worked for organizations serving individuals with developmental disabilities.
5. Mario Pascarelli
FACILITY PARTICIPATION:
Riding To The Top Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Driving Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
Mario is a retired teacher and is a PATH Intl. Level 1 Driving instructor.
6. Marissa LaGassey
FACILITY PARTICIPATION:
Riding To The Top Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
Equine-Assisted Learning involving Academic Learning
DEGREES, LICENSES AND/OR CERTIFICATIONS
Marissa is PATH Intl CTRI and Equine Specialist in Mental Health and Learning. In addition, she holds an education degree and is licensed in the state of Maine to teach secondary education (Math). She works full time teaching 9th grade mathematics at a local public school and is our Summer Camp Director.
7. Sara Gagliarducci, OTR/L
FACILITY PARTICIPATION:
Riding To The Top Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
Sara is a PATH Intl. CTRI. She is a licensed OT in the state of Maine and she brings her skills and training as an Occupational Therapist to her therapeutic riding and unmounted horsemanship lessons at Riding To The Top.
8. Sarah Bronson, PT
FACILITY PARTICIPATION:
Riding To The Top Therapeutic Riding Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
DEGREES, LICENSES AND/OR CERTIFICATIONS
Sarah is a licensed physical therapist in the state of Maine and a PATH Intl. CTRI and Registered Therapist. She teaches therapeutic riding, equine assisted learning in collaboration with teachers from area school and physical therapy utilizing the movement of the horse.
GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING
Staff & Volunteers:Chief Staff Officer (CSO): Sarah Bronson
Employees/Independent Contractors: Full-Time: 5 Part-Time: 8 Volunteers: 75
Staff Recruitment, Screening and Training processes including employees and independent contractors:
Prospective staff/independent contractors complete a written application/agreement
Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
Staff and/or contractors are required to provide Emergency Medical Information
Staff and/or contractors are required to sign a Photo Release
Prospective staff/independent contractors are required to undergo a Background Check
Staff and/or contractors provide parent/guardian information if applicable
Staff and/or contractors carry current health insurance
Staff and/or contractors have a written job description
Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
The handbook is reviewed annually and updated
One or more staff members or contractors are trained in CPR and human first aid
One or more staff members or contractors are trained in equine first aid
Not Checked:
Prospective staff/independent contractors must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
Staff and/or contractors are subject to Random Drug Screening
Prospective staff/independent contractors must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
Staff and/or contractors are subject to Random Drug Screening
Volunteer Recruitment, Screening and Training processes:
Prospective volunteers complete a written application/agreement
Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
Every volunteer is required to provide Emergency Medical Information
Every volunteer is required to sign a Photo Release
Every volunteer provides parent/guardian information if applicable
Every volunteer carries current health insurance
Every volunteer has a written job description
Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
Every volunteer is updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
Every volunteer receives training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
The organization records and maintains written attendance information and hours on every volunteer
The organization provides a Volunteer Handbook to every volunteer
The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
The Volunteer Handbook is reviewed annually and updated
The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
Prospective volunteers are required to undergo a Background Check
Every volunteer is subject to Random Drug Screening
Prospective volunteers are required to undergo a Background Check
Every volunteer is subject to Random Drug Screening
Governing Body:
Board meetings per year: 7
Number of Board Members: 8 Number of Voting Board Members: 8
Board Compensation:
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member.
One of our instructors is the daughter of the Executive Director. This is disclosed on our Annual Conflict of Interest statements submitted by all staff and board members.
Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable: Riding To The Top has been PATH Intl. Premier Accredited Center since 2000, meeting or exceeding all of PATH Intl's core administrative, mounted, unmounted, driving and facility standards. Our most recent Accreditation visit occurred in Dec. 2016 where we scored 100% on all applicable standards.
Organization documents available on our website:
Most recent Financials
Most recent IRS Form 990
Equine Intake Guidelines
Organization documents available on request:
Most recent Financials
Most recent IRS Form 990
Most recent Annual Report
Equine Intake Guidelines
Adoption/Foster Agreement
Volunteer Handbook
Staff Handbook
Bylaws
Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
All employees must undergo a background check which includes state and federal criminal checks. All volunteers provide references as part of their application and must reveal if they have been convicted of any crimes. We have a link to Guidestar on our website which provides not only our most recent 990 and audited Financial Statements but additional information about our organization including Board members, Mission, Programs, etc. We are proud of our Platinum designation with Guidestar.
Budget: $500K to $1M
Equine Budget: $50K to $100K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Audit
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2020? No
View The IRS Form 990/Pro Forma 990
POLICIES: ACQUISITION
Our organization acquires horses/equines from the following source(s):
Donation
Lease
Purchase/Adoption from Owner
Our organization does not acquire horses/equines from the following source(s):
Auction
Kill pen/Feedlot
Return
Surrender
Seizure
Abandonment
Our organization will accept the following:
Geldings
Mares
Not Checked:
Pregnant Mares
Foals
Stallions
Only Stallions to be castrated
Additional information about our acquisition policies and practices:
Riding To The Top is committed to offering Equine-assisted services in a safe and nurturing environment for humans AND horses. As such, the characteristics of our horses are critical. Regardless of whether a prospective horse is a donation, free-lease or plans to be purchased by the organization, an adequate trial period is desired to ensure that the prospective equine will meet the needs of RTT, including specifically our programs’ and clients’ needs and that the horse is happy in the work and seems well suited for EAS. To assist in this decision making process, RTT utilizes our Trial Contract for Purchase/Lease, our Horse Profile form and our Equine Screening Assessment, to ensure the horse’s fit with RTT. In the case of a lease agreement or a donation, we actively encourage the owners to participate in the process, ensuring that they, too, are comfortable with the fit for their horse and our program’s needs.
The Equine Manager takes the lead role in screening prospective horses and making a decision whether a horse is appropriate for a trial. Once the horse is on RTT property, all program staff are involved in assessing the horse’s suitability for programming at RTT. Final decisions re: acceptance of the horse for RTT programs and details of any lease/purchase/donation agreements are made by the Equine Manager with input from the Program Director, program staff and the Executive Director.
POLICIES: INTAKE, ASSESSMENT & TRAININING
Prior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:A current Coggins
Vaccination records that have been administered within the last 12 months
If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
The equine is evaluated at its place of residence
The owner completes an application/contract which constitutes the agreement between the owner and our organization
Equines are on trial up to 60 days
Equines are on trial for 60 or more days
The trial period may be reduced based on the equine's progress
During the trial period, the organization accepts total financial responsibility for the care of the equine, including board, feed, shoeing and any necessary veterinary care
During the trial period, the owner/donor is financially responsible for the care of the equine, including board, feed, shoeing and any necessary veterinary care
The trial period may be terminated by either the organization or the owner for any reason
Not Checked:
The owner is financially responsible for the shipping of the equine to and from the organization
Equines are not taken on trial
Equines are on trial for up to 30 days
During the trial period, the organization accepts financial responsibility for the care of the equine, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
The owner is financially responsible for the shipping of the equine to and from the organization
Equines are not taken on trial
Equines are on trial for up to 30 days
During the trial period, the organization accepts financial responsibility for the care of the equine, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
Following arrival of the equine at the facility, the following is performed:
Physical examination by a veterinarian
Physical examination by trained barn staff
Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
Fecal test
De-worming
Not Checked:
A Henneke Body Conditioning Score or other body conditioning score is assigned
Physical examination by a farrier
Physical examination by a dentist
Coggins test
Blood work other than Coggins
Vaccinations
The equine is scanned to check for a microchip
The equine is microchipped if the scan indicates that there is no microchip
A Henneke Body Conditioning Score or other body conditioning score is assigned
Physical examination by a farrier
Physical examination by a dentist
Coggins test
Blood work other than Coggins
Vaccinations
The equine is scanned to check for a microchip
The equine is microchipped if the scan indicates that there is no microchip
Upon intake, the organization has the following quarantine policy in place:
The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
The equine is not quarantined
The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
The equine is not quarantined
The typical length of quarantine is: 10 to 20 days
Horses are assessed for following skills and behaviors:
Retrieval from a pasture/paddock
Leading with a halter and lead rope
Temperament, disposition and attitude, such as rated from very calm to very high spirited
Saddling
Bridling
Lunging
Loading onto and unloading off a trailer
Mounting and dismounting
Riding at the walk
Riding at the trot
Riding at the canter
Riding by a beginner and/or unbalanced rider
Driving (Pulling a carriage)
Tolerance to unusual objects and loud noises
Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
Grooming
Tolerance to multiple handlers at the same time
Not Checked:
Jumping
Bathing
Clipping
Jumping
Bathing
Clipping
Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care::
Equines at our facility may be treated by an equine chiropractor
Equines at our facility may be treated by an equine acupuncturist
Equines at our facility may be treated by an equine massage therapist
Equines at our facility may be treated by an equine nutritionist
Not Checked:
The Henneke Body Condition score or other body conditioning score is updated at least monthly
The Henneke Body Condition score or other body conditioning score is updated at least annually
The Henneke Body Condition score is updated or other body conditioning score with each visit by the veterinarian
Photographs are taken of each equine monthly and kept with the equine's health records
Photographs are taken of each equine annually and kept with the equine's health records
Photographs are taken of each equine with each visit by the veterinarian and kept with the equine's health records
The Henneke Body Condition score or other body conditioning score is updated at least monthly
The Henneke Body Condition score or other body conditioning score is updated at least annually
The Henneke Body Condition score is updated or other body conditioning score with each visit by the veterinarian
Photographs are taken of each equine monthly and kept with the equine's health records
Photographs are taken of each equine annually and kept with the equine's health records
Photographs are taken of each equine with each visit by the veterinarian and kept with the equine's health records
Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
Our organization evaluates the weight-carrying and workload limitations for each equine that is ridden at least annually
Our organization maintains a written record for each equine that documents the results of each evaluation of weight-carrying and workload limitations
Not Checked:
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
Equines are not ridden; not applicable
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
Equines are not ridden; not applicable
The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
Equine age, weight, breed, body condition, fitness, balance, health and soundness
Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
Size, shape, condition and angle of the hooves
Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
Weight and proper fit of the saddle and other equipment
Terrain and footing in the working environment
Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
Temperature and/or weather conditions
Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Not Checked:
Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
Equines are not ridden; not applicable
Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
Equines are not ridden; not applicable
Horses provided formal training (groundwork or riding): 2-3 times per week
Additional information about our intake, assessment & training policies and practices:
In several of the sections above, we checked off seemingly contradictory statements. This is because our trial period agreement may be tailored to the individual horse/owner situation re: length of trial and RTT covering the costs of care versus the owner. This often depends on the horse's most recent work history and whether we anticipate needing a longer period of time to get a horse into shape for our programs.
We also require that horses coming on trial have a current Lyme Test before coming to the farm and if it is positive, the owner is responsible for the cost of treatment.
Our veterinarian checks any new horses at some point during their trial period if they are going to be either purchased or accepted as a donation. For free-leases, we are more lenient with the timing of our veterinary check. Farrier and dental checks are scheduled as needed for horses on trial.
We do use the Henneke Body Condition Score on occasion if our weight tape does not reconcile with our visual inspection.
Lastly, schooling occurs 1-3 times per week depending on the horse and their needs. This may be a combination of ground and ridden work.
POLICIES: BREEDING
The organization has the following policies related to breeding and stallions:The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed equines.
Not Checked:
The facility or facilities where our organization conducts its programs, including foster facilities, breeds equines
The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
The facility or facilities where our organization conducts its programs, including foster facilities, breeds equines
The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
POLICIES: EUTHANASIA
The organization has the following policies related to euthanasia:Our organization will never have an equine euthanized for space
Our organization will never have a healthy equine euthanized under any circumstances
Our organization may have an equine euthanized after all reasonable treatment options have been explored
Euthanasia is done on site when possible to decrease trauma from transport
Disposal of the carcass is handled within 24 hours
Not Checked:
Our organization may have a healthy equine euthanized if it is a threat to itself, other equines, or people
Euthanasia is done at the veterinarian's facility
Our organization may have a healthy equine euthanized if it is a threat to itself, other equines, or people
Euthanasia is done at the veterinarian's facility
The following are authorized to administer the procedure for your organization in accordance with state laws:
Veterinarian
Not Checked:
A certified euthanasia technician
Senior staff with appropriate training
Employee of animal control shelter or humane society with appropriate training
Veterinary student under the supervision of a licensed veterinarian
Not applicable. Our organization prohibits euthanasia under any circumstances
A certified euthanasia technician
Senior staff with appropriate training
Employee of animal control shelter or humane society with appropriate training
Veterinary student under the supervision of a licensed veterinarian
Not applicable. Our organization prohibits euthanasia under any circumstances
Additional information about our euthanasia policies and practices:
In situations where a horse has chronic health issues that are painful or an acute situation arises (e.g. colic), consultation with our equine veterinarian will occur to discuss humane management of the horse considering pain and suffering, overall health and condition, potential for recovery, etc. In the event that pain and suffering will likely continue and/or treatment options are not prudent for the horse and/or organization, RTT will consider euthanasia in consultation with our veterinarian. In the event of a free-leased horse, this decision is made by the owner in conjunction with the veterinarian and RTT.
POLICIES: RE-HOMING
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
Potential adopters/purchasers must visit our organization and be observed with the equine on site
The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing an equine
Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the equine to the adopter/purchaser's facility
Not Checked:
Our organization does NOT re-home an equine to first time equine owners
Our organization will only re-home an equine to a location where another equine resides
Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the equine
Adopters/purchasers are NOT required to provide updates
Our organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
Our organization does NOT re-home an equine to first time equine owners
Our organization will only re-home an equine to a location where another equine resides
Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the equine
Adopters/purchasers are NOT required to provide updates
Our organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
Our agreement states that re-homed equines CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into possession of another person or organization without prior written approval of our organization
Not Checked:
Our agreement states that re-homed equines CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into possession of another person or organization under any circumstances
Our agreement states that re-homed equines cannot be bred
Our agreement states that if there is any breach of contract the equine must be returned to our organization
Our agreement states that our organization reserves the right to make unannounced visits
Our agreement states that our organization reserves the right to make scheduled visits
Our agreement states that adopters/purchasers can return an equine to our organization free of charge
Our agreement states that adopters/purchasers can return an equine to our organization for a fee
Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
None of the statements are included.
Our organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
Our agreement states that re-homed equines CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into possession of another person or organization under any circumstances
Our agreement states that re-homed equines cannot be bred
Our agreement states that if there is any breach of contract the equine must be returned to our organization
Our agreement states that our organization reserves the right to make unannounced visits
Our agreement states that our organization reserves the right to make scheduled visits
Our agreement states that adopters/purchasers can return an equine to our organization free of charge
Our agreement states that adopters/purchasers can return an equine to our organization for a fee
Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
None of the statements are included.
Our organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
Our organization requires references from the following:
Veterinarian
Farrier
Personal/Other
Not Checked:
Not applicable or no references required.
Not applicable or no references required.
Transfer of ownership occurs: Immediately (at the time of adoption/purchase)
The average equine re-homing (adoption/purchase) fee received by your organization:
Not applicable; None received
Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
Equines may be found suitable homes by our organization
Equines may be returned to their owners
In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized
Not Checked:
Equines may remain at our organization for their lifetimes
Equines may be sent to auction
In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized
If a suitable home cannot be located within 12 months, the equine may be euthanized
If a suitable home cannot be located, and space is not available for the equine to remain at the organization, the organization will secure a suitable home for the equine and accept financial responsibility for the lifetime of the equine
Equines may remain at our organization for their lifetimes
Equines may be sent to auction
In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized
If a suitable home cannot be located within 12 months, the equine may be euthanized
If a suitable home cannot be located, and space is not available for the equine to remain at the organization, the organization will secure a suitable home for the equine and accept financial responsibility for the lifetime of the equine
Additional information about our rehoming policies and practices:
Our placement of horses includes those who are ready for retirement from EAAT or those horses who we have purchased and after a period of time (usually up to a year) we determine that they are not well suited for EAAT. In the case of retirement we are committed to finding forever homes for horses who have worked so hard for our program. In this situation, we generally transfer ownership to the person who is taking over care, but on occasion, we have done this as a free lease arrangement. For horses that we have purchased, we may chose to place them at no fee or sell them to a suitable owner. In all cases, references are checked.
View Re-homing Agreement
EQUINE CARE & SHELTER/FACILITY INFORMATION
Total facilities at which our organization cares for and shelters horses used in our programs: 1Our organization does not use foster, overflow and/or satellite facilities
MANAGEMENT: Riding To The Top Therapeutic Riding Center: Main
Does your organization own, lease or use a part of this facility? Own
Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
Maine State Animal Welfare Program. Contact info: 207-287-3846 or 1-877-269-9200; email: animal.welfare@maine.gov; Physical Address: Deering Building, 90 Blossom Ln., Augusta, ME 04330
Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? Yes
Total number of Equine Assisted Service Providers AT THIS FACILITY, including instructors, specialists, therapists, counselors, coaches and/or facilitators (full-time, part-time, volunteer, independent contractors, and/or providers accompanying clients) that conduct Equine Assisted Services (EAS) in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS) AT THIS FACILITY: 8
Equine Assisted Service Providers Assigned to this Facility: (see Equine Assisted Service Provider Section below for details)
1. Cynde Putney
2. Kate Jeton
3. Kristin Meaney
4. Lisa Messina
5. Mario Pascarelli
6. Marissa LaGassey
7. Sara Gagliarducci, OTR/L
8. Sarah Bronson, PT
VETERINARIAN: Riding To The Top Therapeutic Riding Center: Main
Veterinarian Assessment conducted on 03/27/2021
Veterinarian: Rachel Flaherty
Clinic Name: Back Cove Equine Veterinary Services
PMB 1243
Portland ME 04103
Phone: 207-232-4316
GROUNDS: Riding To The Top Therapeutic Riding Center: Main
Total number of horses involved with your programs at this facility: 15
Total number of horses at this facility INCLUDING those not involved with your programs: 15
Maximum capacity of horses at this facility: 20
Total acreage dedicated specifically to the horses: 15
Our organization has use of the following at this facility:
Structures/Barns: 1 Run-in sheds: 6
Pastures: 3 Paddocks/Pens: 8
Uncovered Outdoor Rings: 2 Covered Outdoor Rings: 0 Indoor Rings: 1
Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)? Yes
Do all stalls/enclosures allow horses to lie down, stand up and turn around? Yes
Is there adequate ceiling & beam height (a minimum of 12 inches above the tip of the horse's ear) when standing in all stalls/enclosures? Yes
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction? Yes
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases? Yes
Is wiring inaccessible to horses and maintained for safety? Yes
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order? Yes
Is there adequate lighting to ensure safety in all areas of facility? Yes
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations? Yes
Are human and equine first aid kits easily accessible? Yes
How many hours per day, on average, are horses stalled? 4-8
How many hours per day, on average, are horses turned out:
Equines are out 9 to 15 hours per day
Equines are out 24/7
Equines are out 24/7 except they are brought in to feed
Equines are out 24/7 except they are brought in if there is inclement weather
Equines are out 24/7 except when they are being trained
Equines are out 24/7 except when they are used for the conduct of the organization's programs
The following describes the pastures at this facility:
A dedicated staff person(s) is responsible for pasture management
All pastures are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Pastures are rotated
Pastures have natural protection for equines (i.e., trees)
Pastures have man-made protection for equines (i.e., shelters)
Not Checked:
This facility does not have pastures where equines can graze on pasture grass
This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
Barbed wire is used for fencing
This facility does not have pastures where equines can graze on pasture grass
This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
Barbed wire is used for fencing
The following describes the turnout areas other than pastures at this facility:
This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
A dedicated staff person(s) is responsible for the maintenance of turnout areas
All turnout areas are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Turnout areas have man-made protection for equines (i.e., shelters)
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
This facility does not have turnout areas
Barbed wire is used for fencing
This facility does not have turnout areas
Barbed wire is used for fencing
The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
Equines are checked overnight
No Trespassing signs are posted
Hold Harmless signs are posted
Authorized Personnel Only signs are posted
Visitors are only permitted at specific times
Visitors are only permitted in specific areas
The property is fitted with motion lights
Not Checked:
A security guard is present at night
By Appointment Only signs are posted.
Entrance gates are locked at night
Visitors are always accompanied by staff (or volunteers)
The property is fitted with a security system monitored by police or a professional service
The property is fitted with a security system that is monitored internally by staff (or the property owner)
The perimeter of the property is fully fenced
A security guard is present at night
By Appointment Only signs are posted.
Entrance gates are locked at night
Visitors are always accompanied by staff (or volunteers)
The property is fitted with a security system monitored by police or a professional service
The property is fitted with a security system that is monitored internally by staff (or the property owner)
The perimeter of the property is fully fenced
Additional information about our grounds:
We try to have as many horses turned out 24/7 as possible so that they are able to remain in herds and move about freely. For those turn outs that do not have shelters, we stall these horses during extreme weather where shelter is required. Our Barn Manager works closely with our herd members to ensure safe herd dynamics (for horses and humans).
EQUINE CARE: Riding To The Top Therapeutic Riding Center: Main
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
Notebook or equivalent (technology not utilized)
Onsite computer with onsite backup storage system
Onsite computer with cloud-based backup storage system
The organization utilizes its own system to maintain records
Our organization would use free cloud-based barn management software if available
The following items are consistent with our feed management plan and practices:
Equines are provided with individualized feeding plans, including supplements, according to age and any health issues
Feed plans are determined in consultation with a veterinarian
Supplement plans are determined in consultation with a veterinarian
Equines are fed in individual stalls
Equines are fed in groups
Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
The feed chart is centrally located and updated as needed
The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
Feed, supplements and hay types are clearly labeled
Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
Medications are kept in a locked, climate-controlled area
Not Checked:
Do horses have access to clean drinking water at all times? Yes
Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises
Dental Care: How often is dental care provided for each horse? Annually and when an issue arises
Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises
Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week
Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
The protocol for each equine is determined in consultation with a veterinarian
Fecal testing is performed prior to the use of a de-wormer.
Not Checked:
A de-wormer is used without fecal testing
A de-wormer is used without fecal testing
Fly/Insect Control: What remedies are used to control flies and insects?
Fly parasites
Fly Traps and Tapes
Premise Sprays/Insecticides
Fly Spray Repellent
Fly Masks
Fans
The following represent the biosecurity practices in place at facility:
Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
All staff are trained in best practices related to biosecurity
A specific individual is assigned to care for sick, affected and/or quarantined equines
Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
Sick, affected and/or quarantined equines do not have contact with other equines or other animals
Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined equines
Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
Equipment used by sick, affected and/or quarantined equines is not shared and is clearly labeled
Shared equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
Latex gloves are worn when working with sick, affected and/or quarantined equines
Not Checked:
The organization has a written biosecurity plan
All volunteers are trained in best practices related to biosecurity
Manure and bedding from sick, affected and/or quarantined equines is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
Personnel are required to leave the facility (or shower and change clothing) after working with quarantined equines
Equines are not quarantined on arrival.
The organization has a written biosecurity plan
All volunteers are trained in best practices related to biosecurity
Manure and bedding from sick, affected and/or quarantined equines is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
Personnel are required to leave the facility (or shower and change clothing) after working with quarantined equines
Equines are not quarantined on arrival.
The following represent the manure removal practices in place at facility:
Manure is piled in an area where equines are not located
Manure is hauled, sold or given away
Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
Manure is stored in dumpster(s)
Manure piles are covered
Manure piles are composted or spread on pastures
Manure is stored in dumpster(s)
Manure piles are covered
Manure piles are composted or spread on pastures
The following steps are taken to help staff and volunteers readily identify each horse on the property:
Equines are assigned the same stall/location each day
Name plates are located on the stall
Equines wear halters with nametags
A notebook or binder with photos and information on each equine is easily accessible
A map/diagram is posted showing the location of each equine with equine names and photos
Equine photos and profiles are available on the website
Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
Staff/volunteers are provided training on conformation, markings, colors, and breeds
Team leaders work with new staff/volunteers until they are able to identify the equines
Not Checked:
Photos are located on the stall
Photos are located on the stall
Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
Saddles are shared
Saddle pads are shared
Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
Blankets, sheets and turn out apparel are cleaned regularly as needed
Tack is cleaned after each use
Tack is inspected for overall working condition before each use by trained personnel
Tack is assessed for fit before each use by trained personnel
Tack is assessed for fit by trained personnel when an equine's body condition changes
Tack is assessed for fit by trained personnel when an equine's disposition changes
Assigned tack is clearly labeled
Tack is stored in a climate-controlled location
Helmets are cleaned/disinfected after each use
Helmets are replaced after a fall
Helmets are replaced at least every five years.
Not Checked:
All equines have specifically assigned tack, apparel and equipment that is not shared
Bridles are shared
Bits are shared
Blankets are shared
Sheets are shared
Turnout apparel is shared
Halters are shared
Tack is cleaned weekly
Tack is cleaned only when needed
This facility enlists the services of a professional saddle fitter at least once a year
Helmets are shared
Equines are not ridden; not applicable.
All equines have specifically assigned tack, apparel and equipment that is not shared
Bridles are shared
Bits are shared
Blankets are shared
Sheets are shared
Turnout apparel is shared
Halters are shared
Tack is cleaned weekly
Tack is cleaned only when needed
This facility enlists the services of a professional saddle fitter at least once a year
Helmets are shared
Equines are not ridden; not applicable.
EMERGENCY PREPAREDNESS: Riding To The Top Therapeutic Riding Center: Main
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
Emergency procedures are posted prominently
Emergency phone numbers are posted prominently
The facility owns or has access to a generator
The facility maintains at least two weeks of hay, feed, shavings and medications
The facility collects and maintains medical information from staff, volunteers, and clients
The facility maintains appropriate liability and/or workers' compensation insurance
All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
The written EPP addresses the following areas:
Local fire department and/or the state's emergency planning department procedures
Medical emergencies for clients, staff, and volunteers
Medical emergencies for equines
Evacuation plans
Power outages
Fire
Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
Protocols to notify emergency personnel
Building/facility exit plans
Not Checked:
Terrorist attacks
Terrorist attacks
The facility follows the specific procedures to help PREVENT emergency situations:
Smoking is strictly prohibited
NO SMOKING signs are posted prominently
Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
Aisles and doorways are kept clear
Heaters with automatic shutoff settings are used
Not Checked:
Hay is stored away from permanent or temporary structures where equines are stalled
Hay is stored away from permanent or temporary structures where equines are stalled
How often are the following checked or performed?
Fire Extinguishers are checked: Quarterly
Smoke detectors are checked: Quarterly
Electrical Systems are checked: Daily
Fence lines are checked: Weekly
Turnout Areas are checked: Daily
Sprinkler systems are checked: Quarterly
Fire drills are conducted: Semi-annually
Review of safety protocols with staff are conducted: Quarterly
Review of safety protocols with volunteers are conducted: Quarterly
The Emergency Preparedness Plan is reviewed and updated: Annually
Equine Transportation
Owned onsite: 1 2-horse van/trailer with truck
Owned onsite: 1 3-horse van/trailer with truck
EQUINE CENSUS SUMMARY
Total Facilities: 1Riding To The Top Therapeutic Riding Center: 2020 - Yes
18 Total number of horses involved with your programs on January 1, 2020
PLUS: Horse Intake during 2020
0 Donated
0 Lease
0 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
0 Adoption from Rescue
0 Total intakes
LESS: Horse Departure during 2020
1 Horses adopted/sold:
3 Horses transferred/returned
0 Horses deceased
0 Horses euthanized
4 Total departures
14 Number of horses involved with your programs on December 31, 2020
13 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
1 Total number of horses permanently retired.
Summary: 18 on 1/1/2020+ 0 Intakes - 4 Departures = 14 on 12/31/2020
Total days that equines were in the care of Riding To The Top Therapeutic Riding Center during 2020: 6058
2020 Riding To The Top Therapeutic Riding Center Equine Census
18 Total number of horses involved with your programs on January 1, 2020
PLUS: Horse Intake during 2020
0 Donated
0 Lease
0 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
0 Adoption from rescue
0 Total intakes
LESS: Horse Departure during 2020
1 Horses adopted/sold:
3 Horses transferred/returned
0 Horses deceased
0 Horses euthanized
4 Total departures
14 Number of horses involved with your programs on December 31, 2020
13 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
1 Total number of horses permanently retired.
Summary: 18 on 1/1/2020+ 0 Intakes - 4 Departures = 14 on 12/31/2020
1 Re-homing Detail Horses adopted/sold by breed, age & gender during 2020:
1Pony1 Aged Over 20 1 Mares