MISSION & PROGRAMS
Mission:NEER North actively rescues horses, ponies, mules and donkeys in need. There are a wide variety of situations including owner surrenders, abuse and neglect where these majestic animals are in diminished health or, worse yet, at risk for slaughter. NEER North is a safe haven where these animals are rehabilitated with the intention of adoption into new families. NEER North also networks closely with other reputable equine rescue organizations, assisting where needed.
Our organization provides programs involved with equine rescue & adoption
Our organization provides community outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are equine-related.
Our organization currently uses satellite, overflow, foster, and/or outreach facilities which adhere to all the policies, procedures and practices of our organization Facility information is provided for the organization's main, satellite and overflow facilities.
Number of facilities/locations where horses used in our programs are HOUSED AND CARED FOR or were HOUSED AND CARED FOR during 2022: 3
Summary of organization's recent accomplishments, goals, strategies to achieve the goals, and capabilities to meet the goals, including its long-term plans to sustain its programs:NEER North will continue our mission of supporting equines in need by expanding our facilities and programs, and improving our infrastructure. Our facility has room for 25 horses. We recently received a large grant to purchase two additional shelters which will allow us to expand our capacity. We are actively working on increasing our accreditation portfolio to increase mission awareness.
In 2022 we finished construction of our new training arena. Installed a new well and began construction on a new water system for our horses. We also supported local horse owners in need with our feed fund. With our new training arena and facility expansion, one of our top priorities for 2023 is adding additional quality trainers allowing us to increase training for each horse with the goal of truncating the timeline for adoption.
NEER North will continues to increase our fundraising events. Our president has allocated 75% of her time to successful fundraising. We have added 5 people to our grant team which is now being led by a member of our Board of Directors allowing us to apply for more local and national grants. We have also increased our community outreach to improve the visibility of NEER North increasing donations.
In addition to the accomplishments listed above NEER North;
- fielded 135 surrender requests
- facilitated 38 NEW intakes, donkeys and horses
- placed 40 equines in new homes
Equine Transition Services:Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement (RRRRR):
Our goal is to Rescue, Rehab and Rehome:
Rescue:
Welfare is at the heart of everything we do – a commitment that has seen NEER North involved in numerous rescues during our history. Each individual horse, donkey, mule and pony has a story to tell, and helping a horse that has suffered at the hands of humans and supporting them through their journey to recovery is one of the most rewarding goals of our work.
Rehab:
We care for horses, ponies, donkeys and mules every single day at our sanctuary in West Newbury, MA. It’s one of the things that make NEER North so special.
Many of our horses and ponies come from situations of terrible neglect or even cruelty. Others may never have encountered a human being at all. We use training methods based on the principles of how horses learn, to work with them in the most humane and ethical way possible, so they never have to be afraid of humans again. We have veterinary staff to provide specialist care for our animals.
Rehome:
Those horses who are fully healthy and who have been successfully rehabilitated are found loving homes through the NEER North Adoption process. We look for permanent loan homes where our horses can be nurtured and cherished, but they always belong to us and so they will always have a place here at NEER North should they ever need it in future.
Some of the horses we rescue who cannot be ridden or rehomed, whether that’s for health or behavioral reasons, will always have a safe and loving home with us.
Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
NEER North plays a vital role in promoting the welfare of the horses in or community.
To make a positive impact, NEER North has programs and presentations to address a variety of topics regarding animal welfare and behavior. These programs speak to the issues of cruelty, and neglect and the lessons of proper handling, kindness and responsible horse ownership.
NEER North staff and volunteers take every opportunity to educate the public of all ages, backgrounds and interests about humane treatment of animals. We welcome opportunities to provide an interesting attraction at any venue. NEER North has participated in fairs, trade shows, festivals and speaking engagements in a variety of settings for neighborhood and professional groups. Some of these engagements include an active 4H club within our organization, training, presentations and discussions at the Topsfield Fair and speaking engagements at local horse clubs like the Essex Country Trail Association and the White Mountain Horse Association. Our approach can be tailored to the needs of an event. We can offer the public an interesting and informative event. We can bring animal representation; our literature; and event set ups for education, sale of our merchandise and fundraising brochures.
Research/Medical Use of Equines:Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine.
Religious Affiliation:Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered.
Auction Donation:Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter.
EQUINE CENSUS SUMMARY
Total Facilities: 3
Total days that equines were in the care of New England Equine Rescue - North Inc. during 2022: 12074
2022 Average length of stay for an equine: 165 days (12074/73)
2022 Average number of equines: 33 (12074/365)
35 Total number of horses involved with your programs on January 1, 2022
PLUS: Horse Intake during 2022
0 Donated
0 Lease
0 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
24 Surrendered
0 Seized
0 Abandoned
14 Returned
0 Transfer
0 Born at facility
0 Adoption from Rescue
0 Owner Owned
38 Total intakes
LESS: Horse Departure during 2022
40 Horses adopted/sold:
0 Horses transferred/returned
1 Horses deceased
6 Horses euthanized
47 Total departures
26 Number of horses involved with your programs on December 31, 2022
18 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
8 Total number of horses permanently retired.
Summary: 35 on 1/1/2022+ 38 Intakes - Departures = 26 on 12/31/2022 Adoption Rate: 54.79%
POLICIES: ACQUISITION
Our organization acquires horses/equines from the following source(s):
Donation
Auction
Return
Surrender
Seizure
Abandonment
Our organization does not acquire horses/equines from the following source(s):
Lease
Purchase/Adoption from Owner
Kill pen/Feedlot
Our organization will accept the following:
Geldings
Mares
Pregnant Mares
Foals
Stallions
Only Stallions to be castrated
POLICIES: INTAKE, ASSESSMENT & TRAININING
Prior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:
A current Coggins
Vaccination records that have been administered within the last 12 months
If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
A health certificate signed by a veterinarian and dated no more than seven days prior to arrival is provided to our organization either prior to or upon arrival of the equine or a pre-purchase examination by a veterinarian is conducted attesting to the health status of the equine
Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
The owner completes an application/contract which constitutes the agreement between the owner and our organization
Equines are not taken on trial
Not Checked:
The equine is evaluated at its place of residence
The owner is financially responsible for the shipping of the equine to and from the organization
Following arrival of the equine at the facility, the following is performed:
Physical examination by a veterinarian upon arrival and/or prior to offsite quarantine departure
Physical examination by trained barn staff
Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
A Henneke Body Conditioning Score or other body conditioning score is assigned
Physical examination by a farrier
Coggins test
Vaccinations
De-worming
Not Checked:
Physical examination by a dentist
Blood work other than Coggins
Fecal test
The equine is scanned to check for a microchip
The equine is microchipped if the scan indicates that there is no microchip
Upon intake, the organization has the following quarantine policy in place:
The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
The equine is not quarantined
The typical length of quarantine is:
20 to 30 days
Horses are assessed for following skills and behaviors:
Retrieval from a pasture/paddock
Leading with a halter and lead rope
Temperament, disposition and attitude, such as rated from very calm to very high spirited
Saddling
Bridling
Lunging
Loading onto and unloading off a trailer
Mounting and dismounting
Riding at the walk
Riding at the trot
Riding at the canter
Riding by a beginner and/or unbalanced rider
Jumping
Tolerance to unusual objects and loud noises
Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
Grooming
Bathing
Clipping
Tolerance to multiple handlers at the same time
Not Checked:
Driving (Pulling a carriage)
Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
The Henneke Body Condition score or other body conditioning score is updated at least annually
Photographs are taken of each equine monthly and kept with the equine's health records
Photographs are taken of each equine annually and kept with the equine's health records
Equines at our facility may be treated by an equine massage therapist
Physical examination by a veterinarian at least annually
Not Checked:
Equines at our facility may be treated by an equine chiropractor
Equines at our facility may be treated by an equine acupuncturist
Equines at our facility may be treated by an equine nutritionist
Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
Our organization evaluates at least annually and maintains a written record of the weight-carrying and workload limitations for each equine that is ridden
Not Checked:
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
No equines are ridden; not applicable
The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
Equine age, weight, breed, body condition, fitness, balance, health and soundness
Weight and proper fit of the saddle and other equipment
Terrain and footing in the working environment
Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
Temperature and/or weather conditions
Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Not Checked:
Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
Size, shape, condition and angle of the hooves
Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
No equines are ridden; not applicable
Horses provided formal training (groundwork or riding):
2-3 times per week
Additional information about our intake, assessment & training policies and practices:
A Henneke Body Conditioning Score is assigned by the vet
POLICIES: BREEDING
The organization has the following policies related to breeding and stallions:
Our main facility where our organization conducts its programs does NOT breed equines.
Not Checked:
One or more of the facilities where our organization conducts its programs, including foster facilities, breeds equines
One or more of the facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
POLICIES: EUTHANASIA
The organization has the following policies related to euthanasia:
Our organization will never have an equine euthanized for space
Our organization will have an equine euthanized upon the recommendation of the veterinarian if the equine is a threat to itself, other equines, or people
Our organization will have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
Euthanasia is done on site when possible to decrease trauma from transport
Disposal of the carcass is handled within 24 hours
Not Checked:
Our organization will never have an equine euthanized under any circumstances
Euthanasia is done at the veterinarian's facility
The following are authorized to administer the procedure for your organization in accordance with state laws:
Veterinarian
Not Checked:
A certified euthanasia technician
Senior staff with appropriate training
Employee of animal control shelter or humane society with appropriate training
Veterinary student under the supervision of a licensed veterinarian
Not applicable. Our organization prohibits euthanasia under any circumstances
POLICIES: RE-HOMING
View Re-homing Agreement
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
Potential adopters/purchasers must visit our organization and be observed with the equine on site
Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the equine to the adopter/purchaser's facility
Not Checked:
Our organization does NOT re-home an equine to first time equine owners
Our organization will only re-home an equine to a location where another equine resides
The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing an equine
Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the equine
Adopters/purchasers are NOT required to provide updates
The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
The agreement reflects that any individual or organization in possession of the equine as of the date of the agreement and any time thereafter is bound to not sell the equine at auction for slaughter or allow the equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that will cause or allow the equine to be sold at auction for slaughter.
The agreement states that should the adopter decide to re-home the equine, our organization must grant approval of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization, including being provided written notification of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason.
The agreement states that the terms of our organization's agreement will be binding on any future individual or organization taking and/or in possession of the equine for any reason.
The agreement states that re-homed equines cannot be bred
The agreement states that if there is any breach of contract the equine must be returned to our organization
The agreement states that our organization reserves the right to make unannounced visits
The agreement states that our organization reserves the right to make scheduled visits
The agreement states that adopters/purchasers can return an equine to our organization free of charge
Not Checked:
The agreement states that should the adopter decide to re-home the equine, our organization must be notified of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization.
The agreement states that the re-homed equine CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into the possession of another individual or organization under any circumstances and must be returned to our organization should the adopter decide that he/she is no longer able, or no longer wishes, to care for the equine.
The agreement states that adopters/purchasers can return an equine to our organization for a fee
The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
None of the statements are included.
The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
Our organization does not have the authority to transfer ownership and/or does not own any of the equines involved with our programs.
Our organization requires references from the following:
Veterinarian
Farrier
Personal/Other
Not Checked:
Not applicable or no references required.
Transfer of ownership occurs:
Our organization retains ownership of the equine for its lifetime
The average equine re-homing (adoption/purchase) fee received by your organization:
$751 to $1,000
Our organization has the following policies and procedures related to horses that need to be retired, are no longer able to contribute to the mission of the organization, and/or are no longer manageable:
Equines may remain at our organization for their lifetimes
Equines may be found suitable homes by our organization
In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized upon the recommendation of the veterinarian
Not Checked:
Equines may be returned to their owners
Equines may be sent to auction
In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized upon the recommendation of the veterinarian
If a suitable home cannot be located within 12 months, the equine may be euthanized
The organization will accept financial responsibility for equines in the current care of the organization that need to be retired or are no longer able to contribute to the mission of the organization if all alternatives have been explored to find the equine an appropriate placement and space is not available for the equine to remain at the organization.
EQUINE CARE & SHELTER/FACILITY INFORMATION
Total facilities at which our organization cares for and shelters horses used in our programs: 3
Our organization currently uses satellite, overflow, foster, and/or outreach facilities which adhere to all the policies, procedures and practices of our organization Facility information is provided for the organization's main, satellite and overflow facilities.
NEER North Inc.
52 Ash Street West Newbury MA 01985
Contact: Mary Martin
Contact's Phone: 508-284-4022
Contact's Email: mary.martin@neernorth.org
Currently operational
Does your organization own, lease or use a part of this facility? Own
Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
MSPCA- Martha Parkhurst. 350 South Huntington Ave, Boston Ma 02130 617-522-6008 www.mspca.org
Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? No
NEER North Inc.
Veterinarian Information
Veterinarian: Derek John Cavatorta, DVM PhD
Clinic Name: Derek John Cavatorta, DVM PhD
290 Cutler Rd
South Hamilton MA 01982
Phone: 978-308-9139
Grounds: NEER North Inc. (*Main)
Total number of horses/equines currently involved with your programs, under your care, and/or owned by your organization at this facility: 24
Total number of horses at this facility INCLUDING those counted above: 24
Maximum capacity of horses at this facility: 25
Total acreage dedicated specifically to the horses: 13
Our organization has use of the following at this facility:
Structures/Barns: 2 Run-in sheds: 14
Pastures: 1 Paddocks/Pens: 14
Uncovered Outdoor Rings: 0 Covered Outdoor Rings: 0 Indoor Rings: 0
Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)? No
Do all stalls/enclosures allow horses to lie down, stand up and turn around? Yes
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/enclosures? No
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction? Yes
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases? Yes
Is wiring inaccessible to horses and maintained for safety? Yes
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order? Yes
Is there adequate lighting to ensure safety in all areas of facility? Yes
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations? Yes
Are human and equine first aid kits easily accessible? Yes
How many hours per day, on average, are horses stalled? 0-3;
How many hours per day, on average, are horses turned out:
Equines are out 16+ hours per day
Equines are out 24/7
Equines are out 24/7 except they are brought in if there is inclement weather
Equines are out 24/7 except when they are being trained
Equines are out 24/7 except when they are used for the conduct of the organization's programs
The following describes the pastures at this facility:
A dedicated staff person(s) is responsible for pasture management
All pastures are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Pastures are rotated
Pastures have natural protection for equines (i.e., trees)
Pastures have man-made protection for equines (i.e., shelters)
Not Checked:
This facility does not have pastures where equines can graze on pasture grass
This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
Barbed wire is used for fencing
The following describes the turnout areas other than pastures at this facility:
All turnout areas are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Turnout areas have man-made protection for equines (i.e., shelters)
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
This facility does not have turnout areas
This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
A dedicated staff person(s) is responsible for the maintenance of turnout areas
Barbed wire is used for fencing
The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
By Appointment Only signs are posted.
No Trespassing signs are posted
Authorized Personnel Only signs are posted
Entrance gates are locked at night
Visitors are only permitted at specific times
Visitors are only permitted in specific areas
Not Checked:
A security guard is present at night
Equines are checked overnight
Hold Harmless signs are posted
The property is fitted with motion lights
The property is fitted with a security system monitored by police or a professional service
The property is fitted with a security system that is monitored internally by staff (or the property owner)
The perimeter of the property is fully fenced
Equine Care: NEER North Inc. (*Main) 2023 and 2022
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
Notebook or equivalent (technology not utilized)
Onsite computer with cloud-based backup storage system
Our organization would use free cloud-based barn management software if available
The following items are consistent with our feed management plan and practices:
Equines are provided with individualized feeding plans, including supplements, according to age and any health issues
Feed plans are determined in consultation with a veterinarian
Supplement plans are determined in consultation with a veterinarian
Equines are fed in groups
Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
The feed chart is centrally located and updated as needed
The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
Feed, supplements and hay types are clearly labeled
Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
Medications are kept in a locked, climate-controlled area
Not Checked:
Equines are fed in individual stalls
Do horses have access to clean drinking water at all times? Yes
Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises
Dental Care: How often is dental care provided for each horse? Annually and when an issue arises
Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week
Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
The protocol for each equine is determined in consultation with a veterinarian
Fly/Insect Control: What remedies are used to control flies and insects?
Fly Traps and Tapes
Fly Spray Repellent
Fly Masks
Fly Sheets
The following represent the biosecurity practices in place at facility:
Our organization follows the biosecurity guidelines of our veterinarian
All staff are trained in best practices related to biosecurity
All volunteers are trained in best practices related to biosecurity
Sick, affected and/or quarantined equines do not have contact with other equines or other animals
Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
Equipment used by sick, affected and/or quarantined equines is not shared and is clearly labeled
Shared equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
Latex gloves are worn when working with sick, affected and/or quarantined equines
Not Checked: Our organization follows the
AAEP's Biosecurity Guidelines and/or the
UC Davis Biosecurity Guidelines The organization has a written biosecurity plan
A specific individual is assigned to care for sick, affected and/or quarantined equines
Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined equines
Manure and bedding from sick, affected and/or quarantined equines is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
Personnel are required to leave the facility (or shower and change clothing) after working with quarantined equines
Equines are not quarantined on arrival.
The following represent the manure removal practices in place at facility:
Manure is piled in an area where equines are not located
Manure is hauled, sold or given away
Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
Manure is stored in dumpster(s)
Manure piles are covered
Manure piles are composted or spread on pastures
The following steps are taken to help staff and volunteers readily identify each horse on the property:
Equines wear halters with nametags
A notebook or binder with photos and information on each equine is easily accessible
A map/diagram is posted showing the location of each equine with equine names and photos
Equine photos and profiles are available on the website
Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
Staff/volunteers are provided training on conformation, markings, colors, and breeds
Team leaders work with new staff/volunteers until they are able to identify the equines
Not Checked:
Equines are assigned the same stall/location each day
Name plates are located on the stall
Photos are located on the stall
Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
Saddles are shared
Tack is cleaned only when needed
Assigned tack is clearly labeled
Tack is stored in a climate-controlled location
Not Checked:
All equines have specifically assigned tack, apparel and equipment that is not shared
Saddle pads are shared
Bridles are shared
Bits are shared
Blankets are shared
Sheets are shared
Turnout apparel is shared
Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
Blankets, sheets and turn out apparel are cleaned regularly as needed
Halters are shared
Tack is cleaned after each use
Tack is cleaned weekly
Tack is inspected for overall working condition before each use by trained personnel
Tack is assessed for fit before each use by trained personnel
Tack is assessed for fit by trained personnel when an equine's body condition changes
Tack is assessed for fit by trained personnel when an equine's disposition changes
This facility enlists the services of a professional saddle fitter at least once a year
Helmets are shared
Helmets are cleaned/disinfected after each use
Helmets are replaced after a fall
Helmets are replaced at least every five years.
No equines are ridden; not applicable.
Emergency Preparedness: NEER North Inc.: *Main
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
Emergency procedures are posted prominently
Emergency phone numbers are posted prominently
The facility maintains at least two weeks of hay, feed, shavings and medications
All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
The facility owns or has access to a generator
The facility collects and maintains medical information from staff, volunteers, and clients
The facility maintains appropriate liability and/or workers' compensation insurance
The written EPP addresses the following areas:
Local fire department and/or the state's emergency planning department procedures
Medical emergencies for clients, staff, and volunteers
Medical emergencies for equines
Fire
Building/facility exit plans
Not Checked:
Evacuation plans
Power outages
Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
Terrorist attacks
Protocols to notify emergency personnel
The facility follows the specific procedures to help PREVENT emergency situations:
Smoking is strictly prohibited
NO SMOKING signs are posted prominently
Hay is stored away from permanent or temporary structures where equines are stalled
Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
Aisles and doorways are kept clear
Not Checked:
Heaters with automatic shutoff settings are used
How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Not at all/NA
Electrical Systems are checked: Annually
Fence lines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Annually
Review of safety protocols with volunteers are conducted: Annually
The Emergency Preparedness Plan is reviewed and updated: Annually
Equine Transportation
2-horse van/trailer with truck:
1 Owned onsite Access onsite but not owned Access offsite;
3-horse van/trailer with truck:
Owned onsite Access onsite but not owned Access offsite;
4-horse van/trailer with truck:
Owned onsite Access onsite but not owned Access offsite;
6-horse van/trailer with truck:
Owned onsite Access onsite but not owned Access offsite;
8-horse van/trailer with truck:
Owned onsite Access onsite but not owned Access offsite;
10-horse van/trailer with truck:
Owned onsite Access onsite but not owned Access offsite;
GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING
Financial Reporting
Budget: $100K to $500K
Equine Budget: $100K to $150K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Compilation
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent ? No
View The IRS Form 990/Pro Forma 990
Staff & Volunteers:
Chief Staff Officer (CSO): Mary Martin
Employees/Independent Contractors: Full-Time: 1 Part-Time: 4 Volunteers: 50
Staff Recruitment, Screening and Training processes including employees and independent contractors:
Prospective staff/independent contractors complete a written application/agreement
Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective staff and independent contractors that may impact the safety of your clients and your horses, such as whether prospective staff/independent contractors serving in the capacity as staff have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
Staff and/or contractors are required to provide Emergency Medical Information
Staff and/or contractors are required to sign a Photo Release
Staff and/or contractors provide parent/guardian information if applicable
Staff and/or contractors carry current health insurance
Staff and/or contractors have a written job description
Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
The handbook is reviewed annually and updated
One or more staff members or contractors are trained in equine first aid
Not Checked:
Prospective staff/independent contractors are required to undergo a Background Check
The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
One or more staff members or contractors are trained in CPR and human first aid
Staff and/or contractors are subject to Random Drug Screening
Volunteer Recruitment, Screening and Training processes:
Prospective volunteers complete a written application/agreement
Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective volunteers that may impact the safety of your clients and your horses, such as whether prospective volunteers have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
Every volunteer is required to provide Emergency Medical Information
Every volunteer is required to sign a Photo Release
Every volunteer provides parent/guardian information if applicable
Every volunteer carries current health insurance
Every volunteer has a written job description
Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
Every volunteer is updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
Every volunteer receives training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
The organization records and maintains written attendance information and hours on every volunteer
The organization provides a Volunteer Handbook to every volunteer
The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
The Volunteer Handbook is reviewed annually and updated
The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
Prospective volunteers are required to undergo a Background Check
Every volunteer is subject to Random Drug Screening
Governing Body:
Board meetings per year: 12
Number of Board Members: 7 Number of Voting Board Members: 7
Board Compensation:
Is Board Chair compensated? Yes Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
If yes, provide the name, title and responsibility of each VOTING Board member who is compensated:
Mary Martin our president and founder is compensated. She is responsible for the overall management of NEER North. She oversees all the rescue operations of NEER North, including intake, rehabilitation, adoption, and follow-up of horses in need. Ms. Martin presents the the Monthly Founders report to the board monthly. Ms. Martin does not vote on any items/actions that directly affect her or would be seen as a potential conflict of interest.
Board/Staff Relationships:
Are any members of the Board, Staff or Program Participants related to each other through family or business relationships? No
Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts? Yes
Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable: GFAS- Accredited July 22,2022
TAA- Accredited -11/18/2022
TCA - Accredited 8/17/2022
Organization documents available on our website:
Adoption/Foster Agreement
Organization documents available on request:
Most recent Financials
Most recent IRS Form 990
Most recent Annual Report
Equine Intake Guidelines
Adoption/Foster Agreement
Volunteer Handbook
Staff Handbook
Bylaws
Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
Mary Martin is the Director of NEER North and she is the only full time paid employee.